HomeMy WebLinkAboutE-05 Staff Report - All City Management Services Crossing Guards 2018CONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: STEPHAN HUNT, CHIEF OF POLICE
DATE: MAY 7, 2018
SUBJECT: APPROVE EXECUTION OF AGREEMENT FOR THE CITY OF AZUSA TO
RENEW CONTRACT SERVICES WITH ALL CITY MANAGEMENT
SERVICES (ACMS)
BACKGROUND:
The City and All City Management Services (ACMS) entered into a renewed Professional
Services Agreement on July 9, 2014 whereby ACMS agreed to continue to provide Crossing
Guard Services to the City. The term of the Agreement expired on June 30, 2017. Although the
City did not notify ACMS in writing of its intent to renew the Agreement, the parties had a
mutual understanding that the City would renew the Agreement for continued services. The City
and ACMS now desire to renew the Agreement for a three (3) year term, retroactive to July 1,
2017.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Waive the competitive bidding process as authorized under Azusa Municipal Code
Section 2-520(b)(2), which provides exceptions for sole source providers; and
2)Authorize the City Manager to execute the Professional Services Agreement in a form
acceptable to the City Attorney, on behalf of the City.
APPROVED
CITY COUNCIL
5/7/2018
Crossing Guard Services
May 7, 2018
Page 2
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ANALYSIS:
This is a proposal for the renewal of the contract outsourcing crossing guards for the City of
Azusa. The City staffs 15 crossing guard posts at different intersections throughout the City.
Most of the posts safeguard crossing of school-aged children in the mornings and afternoons.
One post is dedicated to ensuring the safety of senior citizens as they walk to and from the Azusa
Senior Center.
The company providing this service is ACMS, a private company that contracts crossing guard
services for numerous municipalities and school districts throughout California, including
Covina, Baldwin Park and La Puente. They currently employ over 3,500 school crossing guards
and supervisors. ACMS is the only company in the Los Angeles area whose sole function is
crossing guard services. AZPD staff has interacted with ACMS personnel and management over
the past 10 years and have been impressed with their professionalism and commitment to
community safety.
ACMS crossing guards receive four hours of initial training and ongoing training as needed.
They wear provided uniforms and carry stop signs. They are required to provide the utmost in
customer service and safety in their crossing guard roles. AZPD's Traffic Unit monitors
pedestrian and vehicle traffic flow in areas where crossing guards are assigned and ensure that
Azusa's pedestrian safety needs are met.
Prior to 2008, the Police Department formally managed and funded the school crossing guard
program. Funding the program included salary, workers compensation and Medicare payments
for 12 budgeted positions. Managing a crossing guard program is a costly endeavor. In addition
to the budgeted costs, there are unseen costs such as the time needed to recruit, supervise,
schedule and staff vacancies. ACMS provides all of the functions of managing the crossing
guard program and also maintains a $1,000,000.00 liability insurance policy and Worker’s
Compensation insurance.
The City’s adopted budget for 2017/2018 includes funds to contract school crossing guard
services. ACMS provided Azusa a bid for services which includes the hourly rate responsibility
for all contract functions including screening, recruitment, staffing, training, equipment, Workers
Compensation, payroll and supervision. ACMS maintains alternate guards and a system to
ensure adequate response and immediate back-up for any Crossing Guard absent from duty for
any reason.
Section 3.3 of the Agreement with ACMS (Fees and Payments), states in part that in the event
that the enactment of any local, state or Federal ordinance, statute, law, code, order, decree,
judgment, rule or regulation causes an increase of more than 15% in the minimum wage that
ACMS must pay its non-exempt employees during the term of the agreement, the City does
agree to negotiate in good faith with ACMS an increase in the amount of compensation payable
to ACMS under this Agreement during the remainder of the term.
The Agreement has been approved as to form by the City Attorney.
Crossing Guard Services
May 7, 2018
Page 3
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SOLE SOURCE
ACMS is the only company in the Los Angeles area that is exclusively a crossing guard
company. Other security companies in Southern California provide crossing guards as a part of a
security business, but none serve this area.
FISCAL IMPACT
In the approved budget for FY 17/18, $185,168.00 was budgeted for ACMS services under
Crossing Guard Services Account #10203330006497.
Prepared by: Reviewed and approved:
Paul Dennis Stephan E. Hunt
Administrative Captain Chief of Police
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Sergio Gonzalez
Senior Management Analyst City Manager
Attachments:
1)Copy of City of Azusa Professional Services Agreement
2)All City Management Services Inc. Client Billing Worksheet 2017-2018
3)All City Management Services Inc. Client Billing Worksheet 2018-2019
4)All City Management Services Inc. Client Billing Worksheet 2019-2020
Attachment 1
Attachment 2
Attachment 3
Attachment 4