HomeMy WebLinkAboutE-09 Staff Report - Increase Control Air Blanket Purchase OrderCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MAY 7, 2018
SUBJECT: CONSIDERATION OF INCREASING BLANKET PURCHASE ORDER FOR
CONTROL AIR CONDITIONING SERVICE CORPORATION
BACKGROUND:
The City of Azusa Department of Public Works utilizes the vendor Control Air Conditioning Service
Corporation for routine preventive maintenance as well as repairs to the City’s HVAC systems. The
blanket purchase order for FY 17-18 was approved at $75,000. Due to an increased need for repairs,
Staff requests increasing the blanket purchase order for FY 17-18 to $120,000.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the blanket purchase order for Control Air Conditioning Service from
$75,000 to $120,000 in General Fund.
ANALYSIS:
The City uses the vendor Control Air Conditioning Service Corporation for preventive maintenance and
repairs to City HVAC systems. This vendor was selected through an RFP selection process and the
agreement was awarded on June 6, 2016. Due to the age of the HVAC equipment and several large
repairs/replacements, the blanket purchase order for repairs in the amount of $75,000 is not sufficient.
Staff is requesting that the blanket purchase order be increased to $120,000 to cover repairs as needed
through the end of the fiscal year.
Some of the large repair costs this fiscal year include the main City Hall, Police Department, and
Library HVAC systems. With the replacement of the City Hall HVAC system, which was completed
this fiscal year and the anticipated replacement of one of the Police Department units requested in the
FY 18-19 budget, Staff anticipates that repair costs will decrease in the future.
APPROVED
CITY COUNCIL
5/7/2018
Control Air Conditioning Service Blanket Purchase Order
May 7, 2018
Page 2
FISCAL IMPACT:
Upon approval of the recommended actions, Staff will prepare a FY 2017-18 budget amendment in the
amount of $45,000 and increase the Control Air Conditioning Services Blanket Purchase Order to a total
of $120,000 under account #10-55-666-000-6493.
Prepared by: Fiscal Impact Reviewed by:
Daniel Bobadilla, P.E. Talika M. Johnson
Director of Public Works/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Sergio Gonzalez
Senior Management Analyst City Manager