HomeMy WebLinkAboutE-16 Staff Report - Agreement with Michael Baker InternationalCONSENT ITEM
E-16
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: KURT CHRISTIANSEN, FAICP, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
DATE: JUNE 4, 2018
SUBJECT: REQUEST TO AMEND PROFESSIONAL SERVICES AGREEMENT WITH
MICHAEL BAKER INTERNATIONAL TO PROVIDE PLANNING CONSULTANT
SERVICES FOR THE AZUSA TODD PROJECT LOCATED AT 1025 N. TODD
AVENUE
BACKGROUND:
The project, Sierra Todd is proposing to redevelop the Colorama Wholesale Nursery site. The proposed
project includes the construction of seven (7) large industrial buildings with a total of 462,491 s.f. The
project would require a Design Review and Tentative Parcel Map. It is the City’s intention to hire an
environmental consultant, whose service would be paid by Azusa Todd, LCC, to prepare the
environmental documents for the project.
On April 17, 2017, the City Council approved to solicit a Request for Proposals (RFP) for environmental
consultant services for the preparation of Environmental Impact Report (EIR) for the Azusa Todd
Project. Staff received proposals from 7 firms. Upon evaluation of the proposals, Staff has identified
one firm with the necessary experience required to provide environmental consultant services. This
action approves a Professional Services Agreement with Michael Baker International to provide
environmental consultant services.
On September 18, 2018, the City Council approved Professional Services Agreement with Michael
Baker International to provide environmental consultant services for the Azusa Todd Project.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1)Approve a Professional Services Agreement with Michael Baker International to provide
planning consultant services in an amount not to exceed $23,300; and
2)Authorize the City Manager to prepare and execute the agreements, in a form acceptable to the
City Attorney, on behalf of the City.
APPROVED
CITY COUNCIL
6/4/2018
Approve Professional Services Agreement with Michael Baker International
June 4, 2018
Page 2
ANALYSIS:
The Planning Division is currently short staffed with the recent departure of the Assistant Planner. The
Assistant Planner was the project planner on the Azusa Todd Project. The project applicant agreed to
have Michael Baker International provide planning consultant services. Michael Baker International is
already providing environmental consultant services on the project.
FISCAL IMPACT:
All costs associated with the consultant project review and environmental document preparation will be
paid by the project applicant. The city will add a 25% administrative cost to each of the Professional
Service Agreement to cover for staff time.
Prepared by: Reviewed and Approved:
Manuel Muñoz Kurt Christiansen, FAICP
Associate Planner Economic and Community Development Director
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) Planning Consultant Services Proposal Received from Michael Baker International
2) Amendment Professional Services Agreement – Michael Baker International
5 Hutton Centre, Suite 500 | Santa Ana, CA 92707
Office: 949.472.3505 | Fax: 949.472.8373
May 30, 2018
Mr. Manuel Muñoz
Associate Planner
CITY OF AZUSA
Economic and Community Development Department
213 East Foothill Boulevard
Azusa, California 91702
Subject: Proposal for Planning Services for the Canyon City Business Center Project
Dear Mr. Muñoz:
Michael Baker International, Inc. (Michael Baker) is pleased to submit
this proposal to the City of Azusa for Planning Services to process
entitlements for the Canyon City Business Center Project (“Project”).
The Project proposes to develop approximately 463,316 square feet of
industrial business park and will demolish the existing Colorama
Wholesale Nursery to construct seven industrial buildings with
associated parking, landscaping, and infrastructure improvements. The
buildings will range from approximately 28,576 s.f. to 161,231 s.f. Land
uses proposed include industrial uses with office and mezzanine spaces
throughout to support warehouse and manufacturing operations. The
Project considers two development options for an industrial business
park, one with manufacturing uses and one without manufacturing uses.
Based upon our knowledge of the Project stemming from Michael Baker’s preparation of the
Environmental Impact Report and additional information provided by City staff, we have developed a firm
understanding of the work program required for the project entitlements.
We appreciate your consideration of Michael Baker for Planning Services for the Canyon City Business
Center Project and are available to begin work immediately. We are recognized leaders in the delivery of
contract planning services in California, providing such services to over 100 public agencies across the
state. We welcome the opportunity to meet with you to discuss the work program in greater detail.
Please do not hesitate to contact me at 949‐855‐3612 | egtorres@mbakerintl.com, should you have any
questions or require additional information.
Regards,
Eddie Torres Perry Banner
Associate Vice President Senior Planner
Environmental Sciences Manager
Michael Baker International, Inc.
5 Hutton Centre Drive, Suite 500
Santa Ana, California 92707
www.mbakerintl.com
Federal Tax ID 25-1228638
Eddie Torres
Project Manager
p. 949.855.3612 | f. 949.837.4122
egtorres@mbakerintl.com
Attachment 1
Planning Services 2
COMPREHENSIVE PLANNING SERVICES
Michael Baker offers a full complement of urban and
environmental planning services. We provide contract
professional staff to cities, counties, state agencies, and
special districts in an era of limited financial resources. Public
agencies have found the use of Michael Baker contract staff
to be an efficient and effective way to deal with fluctuating
workloads, state and federal mandates, and local priorities—
all while finding ways to continue to provide effective and
reliable customer service. We offer experienced and
personable planning professionals on a contract basis to
assist agencies in meeting their short‐ and long‐term staffing
requirements, and we have the resources and experience
necessary to get the job done.
Additionally, Michael Baker brings a valuable combination of experience and qualifications to the
comprehensive planning process to assist local agencies in preparing or amending general, specific, and
community plans. Our approach to preparing or amending a long‐range planning document focuses on
providing a complete, workable policy document that reflects the vision and desires of the community.
Our in‐house experts understand legal issues, best practices, and special considerations to develop
innovative, appropriate, and legally defensible policy solutions and implementation plans. In our capacity
as contract planning staff, we also have working knowledge of how to implement the policies we write
and the issues commonly faced by staff interpreting and administering long‐range plans on a daily basis.
Michael Baker provides a variety of
community design services to our clients,
including master plans, strategic and
specific plans, unique zoning codes
(including specialized form‐based codes),
transit and station area plans, vision
plans and posters, public charrettes, and
richly illustrated design guidelines.
Michael Baker brings a depth of
experience in designing everything from
parcel‐level urban infill projects to Main
Street revitalization projects to
comprehensively designed corridors with
diverse land uses. We can identify development requirements, design alternative solutions, and prepare
regulatory documents along with all pertinent technical reports that identify potential impacts so that
they can be mitigated as part of a project’s design.
Our agency staffing services consist
of providing:
• Experienced, technically
proficient planning staff
• Staff to address temporary or
long‐term needs
• All classifications of planning staff
• Flexible staffing levels
• On‐call or as‐needed staff
• Cost‐effective staffing options
Key Personnel 3
KEY PERSONNEL
The Project Planner who will be assigned to the work program is Perry Banner, Senior Planner. The
following is a brief background for Mr. Banner:
Perry Banner | Senior Planner
SUMMARY:
Mr. Banner joined Michael Baker International in 2016, bringing 15
years of experience in local government and urban planning to the firm
from work in both the United States and Canada. Perry possesses a
diverse range of skills, including project management, land use
analysis, and policy development. His capabilities also include
economic development and real estate development.
At Michael Baker, Mr. Banner’s primary responsibilities are the
management and preparation of planning documents, including
General Plans, Community Plans, and Specific Plans. Project
responsibilities typically include project management and technical
review of planning documents, and participation in public outreach
programs. Utilizing his experience in community planning, Perry is also
regularly involved in land use and policy planning projects.
Mr. Banner is frequently assigned to provide senior level staff support
services for local jurisdictions drawing heavily on his extensive
experience in municipal government.
YEARS OF EXPERIENCE: 17
EDUCATION/TRAINING
B.A., 2003, Economics,
University of Western
Ontario, Canada
PROFESSIONAL AFFILIATIONS
American Planning Association
(APA), California Chapter,
191571
EXPERIENCE:
Contract Planner providing on‐call staff support services for various
jurisdictions including Pasadena, Palmdale, and Laguna Woods
Meredith International Centre Specific Plan Amendment (Ontario, CA)
Commercial Cannabis Program (Pasadena, CA)
Short‐Term Rental Program (Pasadena, CA)
Habitat for Humanity – 162nd St. Project (Lawndale, CA)
Hawthorne Blvd. & Manhattan Beach Blvd. Redevelopment Project
(Lawndale, CA)
Hawthorne Boulevard Specific Plan Update (Lawndale, CA)
Lawndale Community Center (Pre‐Construction) (Lawndale, CA)
Local Hazard Mitigation Plan and Safety Element Update (Lawndale, CA)
Planning Manager, 2007‐16 (Lawndale, CA)
San Bernardino Community Plans Continuum (San Bernardino County, CA)
Sign Ordinance Update (Lawndale, CA)
Topgolf Specific Plan Peer Review (El Segundo, CA)
Transit‐Oriented District (TOD) Overlay – Marine Avenue Green Line Station
(Lawndale, CA)
Scope of Work 4
SCOPE OF WORK
Michael Baker’s approach to review and entitlement processing is driven by a commitment to help shape
the built environment into places that are memorable and to ensure projects that enhance both the
specific site and the surrounding area. Michael Baker will work closely with the City to ensure that the
project entitlements for the Canyon City Business Center Project are processed accurately and efficiently
and that the Project ultimately complies with the City’s General Plan and development review process.
The Project Planner will be available to work in tandem with the City at appropriate project milestones
and participate in concurrent planning and environmental processes. As the City’s planning and
environmental consultant, Michael Baker will assist in anticipating issues, devising solutions, and
providing expert counsel on how to achieve compliance and ultimate approval of the various entitlements
required for the Project. We have the professional experience and are looking forward to making the
commitment to facilitate the Project’s planning documentation.
Entitlements for the Project are anticipated to include:
1. Use Permit (for 24‐hour business operations)
2. Minor Use Permit (for outdoor storage)
3. Variance (to allow storage containers)
4. Sign Permit for each sign
5. Major Design Review (Site Plan Review)
6. Tentative Parcel Map 77150
TASK 1 – PLANNING ENTITLEMENTS
1.1 Review and Entitlement Processing
Michael Baker will assist the City in the processing of the Project, including review of the Project and
meeting and working with the Applicant and other project stakeholders. This task includes the following:
1. Project review to identify informational needs, evaluate preliminary design and other merits
issues, and meeting with the Applicant to discuss options for addressing project needs.
2. Coordination meetings with City staff and/or the Applicant.
3. Community information and engagement meetings (if necessary).
4. Preparation of all staff reports, resolutions, findings of fact, and conditions of approval. Staff
report will include the project description, requested applications, characteristics of the site,
history, surrounding streets and uses, conditions of approval, and other information needed to
fully understand the Project.
5. Processing includes preparation of presentations and attendance and presentations at public
hearings to the Planning Commission and City Council.
Throughout the review and entitlement process, Michael Baker will work with the City to refine the key
tasks and work products required for the overall Project. Examples of deliverables include:
Scope of Work 5
Examples of Deliverables:
Letters of Completeness/Incompleteness
Memos regarding Design Review results
Notices of Public Hearing for Planning Commission and City Council
Community Meetings: Attendance and presentations
Coordination meetings with the Applicant and preparation of meeting summaries
Planning Commission staff report, conditions of approval, resolutions, and exhibits
City Council staff report, conditions of approval, resolutions, and exhibits
Hearings: Attendance and presentations for hearings at Planning Commission and City Council
1.2 Meetings and Coordination
Michael Baker will attend meetings and hearings as requested by the City. This task will also include
periodic coordination with City staff and/or the Applicant, including meetings, phone calls, and conference
calls. The Project Planner will provide regular status reports on the overall Project to City staff. For the
public hearings, this task assumes one Planning Commission meeting and one City Council meeting. This
task includes:
Ongoing project coordination; biweekly team conference calls; attendance at strategic team
meetings, as needed
Two (2) public hearing meetings
Schedule and Cost Proposal 6
SCHEDULE
The work efforts related to the processing of entitlements for the Project will be ongoing from receipt of
the development applications through the public hearing process.
COST PROPOSAL
The Scope of Work presented in this proposal will be provided on a fixed fee basis. The estimated cost to
complete the Scope of Work is $23,300, which includes expenses for mileage and reproduction costs.
CITY OF AZUSA
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
1.PARTIES AND DATE.
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT (the “First
Amendment” is dated 4 day of June, 2018 by and between the City of Azusa, a municipal
corporation organized under the laws of the State of California with its principal place of
business at 213 East Foothill Boulevard, Azusa, California 91702 (“City”) and Michael Baker
International with its principal place of business at 5 Hutton Centre Drive, Suite 500 Santa Ana,
CA 92707 (“Consultant”). City and Consultant are sometimes individually referred to herein as
“Party” and collectively as “Parties.”
The agreement is hereby amended as follows:
2.RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing environmental and
planning consulant services to public clients, is licensed in the State of California, and is familiar
with the plans of City.
2.2 Previous Agreement.
Except as expressly provided herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
3.TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional environmental and planning consulting
services necessary for the Project (“Services”). The Services are more particularly described in
Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject
to, and performed in accordance with, this Agreement, the exhibits attached hereto and
incorporated herein by reference, and all applicable local, state and federal laws, rules and
regulations.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
Attachment 1
First Amendment to Professional Service Agreement for Michael Baker International
Page 2 of 4
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit “A” attached hereto and incorporated herein by reference. The total compensation
shall not exceed twenty three thousand three hundred ($23,300.00) without written approval of
the City Council. Extra Work may be authorized, as described below, and if authorized, will be
compensated at the rates and manner set forth in this Agreement.
[SIGNATURES ON NEXT PAGE]
First Amendment to Professional Service Agreement for Michael Baker International
Page 3 of 4
CITY OF AZUSA Michael Baker International
By: By:
Mayor Joseph Romero Rocha
Name:
Attest:
Title:
City Clerk
Approved as to Form:
Best Best & Krieger LLP By:
Name:
City Attorney
Title:
First Amendment to Professional Service Agreement for Michael Baker International
Page 1 of 4
EXHIBIT “A”
SCOPE OF SERVICES, SCHEDULE OF SERVICES
AND COMPENSATION ARE FOUND ON THE ATTACHED PROPOSAL