HomeMy WebLinkAboutE-01 Minutes of 3-6-2017, 5-15-2017, 5-30-2017, 6-5-2017CITY OF AZUSA
MINUTES OF THE CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
FORMER REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, March 6, 2017 – 6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located
at 213 E. Foothill Boulevard, Azusa, CA 91702.
Mayor Rocha called the meeting to order at 6:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Macias arrived at 6:33 p.m., after roll call.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Hull, Economic and Community Development Director
Christiansen, Neighborhood Services Coordinator Quiroz, Recreation Coordinator Martinez and Chief Deputy City Clerk
Garcia.
CEREMONIAL
Recreation Coordinator Martinez accepted a contribution from Azusa Rotary in the amount of $500 for the Recreation and
Family Services Department Community Enrichment Field Trip Program.
Council presented a Certificate of Recognition to Azusa resident, Mr. Mohamed Bzeek for his invaluable services as a
foster father to terminally ill children.
CLOSED SESSION
The City Council recessed to closed session at 6:44 P.M. to discuss the following:
1.CONFERENCE INVOLVING A JOINT POWERS AUTHORITY – EAST SAN GABRIEL VALLEY
CONSORTIUM dba L.A. WORKS Pursuant to California Government Code, Section 54956.96.
Discussion will concern: Exposure to Litigation
Azusa Agency Representatives: Joe Rocha, Mayor; Troy Butzlaff, City Manager
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code,
Section 54956.8.
Property Address: Southeast Corner of Azusa Avenue and 9th Street (826, 830, 832 and 858 N. Azusa
Avenue)
Agency Negotiator(s): Troy Butzlaff, City Manager and Kurt Christiansen, Director of Economic & Community
Development
Negotiating Parties: Chris Costanzo, Costanzo Investments, LLC
Under Negotiation: Price & Terms of Payment
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code,
Section 54956.8.
Property Address: Northeast corner of Foothill Blvd. & Dalton Ave. (714, 716, 720, 726, and 728 N. Dalton
Ave and 303 E. Foothill Blvd, APN 8608-029-904, 906-910)
Agency Negotiator(s): Troy Butzlaff, City Manager and Kurt Christiansen, Director of Economic & Community
Development
Negotiating Parties: Ilan Golcheh, Azusa Capital, LLC.
Under Negotiation: Price & Terms of Payment
CONSENT ITEM
E-1
APPROVED
CITY COUNCIL
6/19/2017
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code,
Section 54956.8.
Property Address: Southeast corner of Azusa Ave. and Foothill Blvd. (Block 36 APN: 8611-003-921)
Agency Negotiator(s): Troy Butzlaff, City Manager and Kurt Christiansen, Director of Economic & Community
Development
Negotiating Parties: Jason Tolleson, Serrano Development Group, Inc., Azusa Block 36, LLC.
Under Negotiation: Price & Terms of Payment
REGULAR SESSION
Mayor Rocha called the meeting to order at 7:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo, City Treasurer Vasquez.
Staff Members: City Manager Butzlaff, City Attorney Hull, Director of Human Resources and Risk Management Bragg,
Police Chief Hunt, Director of Public Works/City Engineer Bobadilla, Management Analyst Lacasella, Director of
Information Technology and Library Services Graf, Director of Utilities Morrow, Director of Economic and Community
Development Christiansen, Economic Development Specialist Campos, Associate Planner Munoz, Neighborhood
Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia.
The Pledge of Allegiance was led by Ms. Connie Ramirez.
The invocation was given by Reverend Kristina Collins, Sancturary for Spiritual Living.
CLOSED SESSION REPORT
The City Council reconvened at 7:32 P.M.; City Attorney Hull announced that there was no reportable action.
PUBLIC COMMENT
Mr. Peter Aviles expressed his concerns regarding recent interactions with the Azusa Police Department.
Ms. Peggy Martinez expressed her concern about election etiquette and commended the City Council for the progress of
the City’s 18 projects.
Mr. Jorge V. Rosales commended the City Council, City Manager, Director of Economic and Community Development
Christiansen and staff on the 18 projects in Azusa.
Mr. Tony Alvarez expressed concerns about the election and reminded everyone to vote.
Ms. Fong-Fong Chu expressed her opposition to the reopening of the Garcia Trail due to concerns about the traffic,
parking, littering and invasion of privacy by hikers at all hours of the night.
Ms. Alexandra Muniz and Ms. Andrea Batista, Azusa Woman’s Club, announced the upcoming event at the Woman’s Club
on Thursday, March 16, 2017 at 5:00 pm..
Mr. Julian Young opposed the reopening of the Garcia Trail due to concerns regarding the littering and traffic; and
requested that Council consider a better planned parking structure for the Garcia Trail.
Mr. David Muse introduced himself and announced his recent appointment to the Valley Company Water Board of
Directors.
Mr. Lovlesh Tandon discussed the Monrovia Nursery Specific Plan as it pertained to the Garcia Trail.
Mr. Louis Lopez opposed the reopening of the Garcia Trail and expressed concerns about the traffic and safety hazards at
the trail.
Mr. Dan Simpson advocated for the opening of the Garcia Trail and expressed hopes of working with the Council and
community to create a committee to restore the trail.
City Manager Butzlaff showed a video of the Garcia Trail and reiterated the parameters which pertain to the Garcia Trail
property ownership; he also read a letter from the Los Angeles County Fire Department which referenced the closure of
the trail. It was determined that the Garcia Trail would remain closed until it is made safe.
PAGE TWO 03/06/2017
REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL
Mayor Pro-Tem Carrillo announced the Azusa Softball Little League Opening Day Ceremonies on Saturday, March 18,
2017 at 9:00 a.m., everyone was welcome; stated his appreciation of the 626 Golden Street Event which happened to be
the one year anniversary of the Goldline opening; discussed the importance of democracy; and asked everyone who lives
in Azusa to embrace Azusa as they go out to vote.
Councilmember Gonzales thanked everyone who participated in the 12th Annual Casino Night Event; asked Council to
postpone the ceremonies until the first week of April for the four Leagues; and thanked Mayor Pro-Tem Carrillo for
reminding everyone to vote.
Councilmember Macias was pleased with the 626 Golden Street Event and enjoyed it with his family; reminded everyone
to vote March 7, 2017; and announced that the precincts are open from 7:00 a.m. to 8:00 p.m.
Councilmember Alvarez attended the Azusa Softball Little League opening day and made everyone aware that it was in
honor of two young boys dealing with cancer; stated March 7, 2017 is voting day and asked everyone to go out and vote;
discussed the success of the 626 Golden Streets Event; reiterated City Manager Buztlaff comment regarding the Garcia
Trail; and suggested the use of the Fish Canyon Falls Trail once as it reopens it has plenty of parking and leads to the
same location.
Mayor Rocha stated that the meeting would be adjouned in memory of Ms. Joann Garcia, Lifetime Azusa resident;
thanked all of the organizers for the 626 Golden Streets Event; thanked Economic Development Specialist Carina
Campos, and Neighborhood Services Coordinator Martin Quiroz for the booths; announced Azusa American Little
League the following players Sammy and Freddy are both in remission; reminded everyone to vote March 7, 2017.
announced the following events: Be-A-Walker at Gladstone Parkon March 11; Azusa Cares workshop with High Quality
Cultural Seminars on March 18, 2017 from 10 a.m. to 12 p.m at the Library Conference Room; and asked everyone to
keep our service men and woman in prayer.
Chief Deputy City Clerk Garcia provided information on how to locate your polling place and announced that the City
Website: www.ci.azusa.ca.us would be linked to the Los Angeles County Recorders Office.
SCHEDULED ITEMS
PUBLIC HEARING - CONSIDERATION OF A DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN
THE CITY OF AZUSA AND AZUSA BLOCK 36, LLC, FOR DEVELOPMENT OF REAL PROPERTY GENERALLY
KNOWN AS BLOCK 36 IN THE CITY (APN 8611-003-921)
Economic and Community Development Director Christiansen presented the item and requested the consideration of the
Disposition and Development Agreement to ensure the development of the property is in accordance with the Agreement.
Mayor Rocha declared the Public Hearing open.
City Clerk Cornejo read the Affidavit of proof of publication published on Febrary 24, 2017, in the San Gabriel Valley
Tribune.
Public Comment
Mr. Jorge V.Rosales stated that he was very pleased with the new development and commended the City Council and staff
for their negotiations on the property.
Mr. Jason Tolleson, Co-Founder Principal, Serrano Development Group responded to a question posed by the City
Council and provided a brief description of the types of development projects in progress with other cities and described
the development proposed for Azusa.
Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the
Council to close the Public Hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Councilmember Macias offered Resolution No. 2017-C17 entitled,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A
DISPOSITION AND DEVELOPMENT AGREEMENT WITH THE CITY OF AZUSA AND AZUSA BLOCK 36, LLC
FOR THE SALE AND DEVELOPMENT OF BLOCK 36 (APN 8611-003-921 )
Moved by Councilmember Macias, seconded by Mayor Pro-Tem Carrillo, and carried by unanimous vote of the Council
to adopt Resolution No. 2017-C17, and approve the Disposition and Development Agreement with Azusa Block 36 LLC.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
PAGE THREE 03/06/2017
PRESENTATION OF FISCAL YEAR 2015-16 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT
LETTERS.
Director of Finance Johnson introduced Brian Gruber CPA of Lance, Soll & Longhard CPA’s, he presented the Fiscal
Year 2015-16 Comprehensive Annual Financial Report and Audit Letters, and gave a brief description of what the letters
entailed.
Moved by Councilmember Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council
to receive and file Fiscal Year 2015-16 Comprehensive Annual Financial Report and Audit Letters.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
JOINT CITY COUNCIL AND SUCCESSOR AGENCY
PUBLIC HEARING - CONSIDERATION OF A DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN
THE CITY OF AZUSA, THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF
AZUSA, AND AZUSA CAPITAL LLC., FOR DEVELOPMENT OF REAL PROPERTY GENERALLY LOCATED
AT 303 E FOOTHILL BLVD.; AND 714, 716, 720, 726, AND 728 N. DALTON AVE. IN THE CITY (APNS 8608-029-
910; 8608-029-904; 8608-029-906; 8608-029-907; 8608-029-908; 8608-029-909).
Economic and Community Development Director Christiansen presented the item and requested the consideration of the
Disposition and Development Agreement to ensure the development of the property in accordance with the Agreement.
Mayor Rocha declared the Public Hearing open.
City Clerk Cornejo read the Affidavit of proof of publication published on February 24, 2017, in the San Gabriel Valley
Tribune.
Public Comment
Mr. Jorge V. Rosales stated that he was very pleased with the new development and commended the City Council and
Staff for their negotiations on the property.
Mr. Ilan Golcheh, Economic and Community Development Director Christiansen and City Attorney Hull made a
clarification between the Staff Report and Agreement stating that the Agency Sale Price was $805,000 and City Parcel
price was $135,000 for a total price of $940,000. Economic Community Development Director Christiansen responded to
a question posed by the Council stating that a parking issue was resolved by an agreement between Smart and Final and
California Grill Express.
Moved by Mayor Pro-Tem Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the
Council to close the Public Hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Mayor Pro-Tem Carrillo offered Resolution Nos. 2017-C13 and 2017-C14 entitled.
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE AZUSA REDEVELOPMENT AGENCY APPROVING A
DISPOSITION AND DEVELOPMENT AGREEMENT WITH THE CITY OF AZUSA AND AZUSA CAPITAL, LLC
FOR 714, 716, AND 720 N. DALTON AVENUE AND 303 E. FOOTHILL BLVD, AZUSA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A
DISPOSITION AND DEVELOPMENT AGREEMENT WITH THE CITY OF AZUSA AND AZUSA CAPITAL, LLC
FOR THE SALE AND DEVELOPMENT OF 726 AND 728 N. DALTON AVENUE
Moved by Mayor Pro-Tem Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the
Council to adopt Resolution No.2017-C13, and Resolution No. 2017-C14. to approve the Dispositon and Development
Agreement with Azusa Capital, LLC.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
PUBLIC HEARING - CONSIDERATION BY THE SUCCESSOR AGENCY OF A PURCHASE AND SALE
AGREEMENT BETWEEN THE SUCCESSOR AGENCY TO THE AZUSA REDEVELOPMENT AGENCY AND
COSTANZO INVESTMENTS, LLC, FOR THE SALE OF LAND ON N. AZUSA AVENUE (APNS 8608 -025-902, 907,
909, AND 910) AND BY THE CITY COUNCIL A DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN
THE CITY OF AZUSA AND COSTANZO INVESTMENTS, LLC FOR THE SALE AND DEVELOPMENT OF THAT
CERTAIN PORTION OF PROPERTY LOCATED AT 812 N. AZUSA AVENUE (APN 8608-025-906).
Economic and Community Development Director Christiansen presented the item and stated that there was error in the
staff report, APN# 8608-925-908 had been inadvertenly omitted due to there being two parcels on the lot.
PAGE FOUR 03/06/2017
Mayor Rocha declared the Public Hearing open.
City Clerk Cornejo read the affidavit of proof of publication published on February 24, 2017, in the San Gabriel Valley
Tribune.
Public Comment
Mr. Jorge V. Rosales stated that he was very pleased with the new development and commended the City Council and
Staff for their negotiations on the property.
Mr. Chris Constanzo, Constanzo Investment LLC, gave a brief presentation of the development. Discussion ensued
regarding the range of units, square footage to the residential and retail aspect of the groundfloor, and medical facilities
for the second floor. City Attorney Hull stated that there would be a better aspect of the development after the market
study has been completed, which will provide a detailed scope of square footage on retail and residential units.
Moved by Councilmember Macias, seconded by Mayor Pro-Tem Carrillo, and carried by unanimous vote of the Council
to close the Public Hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Mayor Pro-Tem Carrillo offered Resolution Nos. 2017-C15 and 2017-C16 entitled.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A
DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF AZUSA AND COSTANZO
INVESTMENTS, LLC FOR APNS 8608-025-902, 8608-025-906, 8608-025-907 AND 8608-025-910
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE AZUSA REDEVELOPMENT AGENCY APPROVING A
PURCHASE AND SALE AGREEMENT WITH COSTANZO INVESTMENTS, LLC FOR APNS 8608-025-902, 8608-
025-907 AND 8608-025-910
Moved by Mayor Pro-Tem Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the
Council to adopt Resolution No. 2017-C15, and Resolution No. 2017-C16. Approving the Disposition and Development
Agreement with Constanzo Investments, LLC
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, to approve
Consent Calendar Items E-1 to E-14, and carried by unanimous vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
1. The minutes of the Regular Meeting of January 3, 2017 were approved as written.
2. Resolution No. 2017-C18 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s), were approved as follows:
Merit Increase and/or Regular Appointment: C. Campos, B. Gallardo, C. Grant, R. Landros
New Appointment: I. Segura, A. Solis, B. Wright, F. Vinci, R. Aguirre, K. Cunnings
Promotion: J. Gasco
Separation: R. Lopez, A. Collin-Quintero.
4. The classification specification revisions for the Human Resources/Risk Management Analyst and new classification
specification for Customer Care Contract Specialist were approved.
5. The Fraud, Waste, and Abuse Administrative Policy was received and filed.
6. The plans and specifications for the Sierra Madre Street rehabilitation project was approved and Staff was authorized
to solicit a Notice of Inviting Bids for CIP Project 66117H.
7. The City Treasurer’s Report for the month of December 2016 was received, reviewed and filed.
8. The City Treasurer’s Report for the month of January 2017 was received, reviewed and filed.
9. A grant from the Union Pacific Foundation for the Azusa Library Grass Roots ESL Program was accepted and
necessary budget amendments were approved.
PAGE FIVE 03/06/2017
10. The competitive bid process as authorized under Azusa Municipal Code § 2-520 (b) sole sources purchased due to
proprietary equipment was waived; the two year Service Agreement with Frontier Communications was approved;
and Authorize the City Manager was authorized to execute the Service Agreement, in a form acceptable to the City
Attorney, on behalf of the City.
11. Staff was authorized to send correspondence to County Supervisor Hilda L. Solis regarding the Inspired Citizenship
program.
12. A three year revenue share arrangement with Procure America at 50% of the actual realized savings for telephone
services form Frontier Communications was approved.
13. Resolution No. 2017-C19, was adopted and entitled.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE BIKE
MS: COSTAL CHALLENGE ON MARCH 25, 2017
14. The 2017 City’s Legislative Platform was adopted and the 2017 State and Federal Legislative Priorities were
approved.
SUCCESSOR AGENCY RELATED BUSINESS
RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MARCH 2,
2017 THROUGH MARCH 14, 2017 AND MARCH 15, 2017 THROUGH MARCH 29, 2017.
Agency Member Gonzales offered Resolution No. 2017-R03 entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY
OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY
FUNDS
Moved by Agency Member Gonzales, seconded by Agency Member Carrillo, and carried by unanimous vote of the
members present, to approve Resolution No. 2017-R03.
AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: AGENCY MEMBERS: NONE
ADJOURNMENT
The meeting was adjourned in memory of Mr. Joe M. Garcia Jr., Lifelong Azusa Resident and Ms. Catherine Martinez,
Lifelong Azusa Resident.
TIME OF ADJOURNMENT: 9:44 P.M.
_________________________________
CITY CLERK
NEXT RESOLUTION NO. 2017-C20 (City)
NEXT ORDINANCE NO. 2017-O2
NEXT RESOLUTION NO. 2017-R04 (Former Redevelopment Agency)
NEXT MEETINGS: April 17, 2017 and May 1, 2017.
PAGE SIX 03/06/2017
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
FORMER REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, MAY 15, 2017 – 6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located
at 213 E. Foothill Boulevard, Azusa, CA 91702.
Mayor Rocha called the meeting to order at 6:31 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo. Mayor Pro-Tem Macias arrived at 6:34 p.m., after roll call.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Human Resources and Risk Management
Bragg, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia.
CLOSED SESSION
The City Council recessed to closed session at 6:33 P.M. to discuss the following:
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/POSSIBLE INITIATION OF
LITIGATION – Pursuant to California Government Code, Sections 54956.9(d)(2) & (d)(4).
One Potential Case – Dispute with Waste Management regarding payment of landfill fees and business license taxes.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION/EXPOSURE TO LITIGATION -
Pursuant to California Government Code, Section 54956.9(d)(1) & (2).
Case Name: The Cities of Duarte & Huntington Park v. State Water Resources Control Board; The California
Regional Water Quality Control Board, Los Angeles Region; Case No. 30-2016-00833614-CU-WM-CJC (Related
Case No. 30-2016-00832722)
3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code, Section 54957.6.
City Negotiator: Tanya Bragg, Director of Human Resources & Risk Management and Troy Butzlaff, City
Manager
Organizations: IBEW (International Brotherhood of Electrical Workers)
REGULAR SESSION
Mayor Rocha called the meeting to order at 7:35 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Finance Johnson, Director of Human
Resources and Risk Management Bragg, Director of Economic and Community Development Christiansen, Police Chief
Hunt, Director of Public Works/City Engineer Bobadilla, Utilities Director Morrow, Assistant Director of Finance Honis,
Management Analyst Lacasella, Storekeeper Alvarez, Neighborhood Services Coordinator Quiroz, and Chief Deputy City
Clerk Garcia.
The Pledge of Allegiance was led by Mrs. Garcia.
The invocation was given by Pastor Felix Garcia, Centro Esperanza.
CONSENT ITEM
E-1
CLOSED SESSION REPORT
The City Council reconvened at 7:35 P.M.; City Attorney Martinez announced the following regarding Closed Session:
Item 1: Council heard a presentation from legal counsel, no reportable action; and Item 2: Council heard a presentation
from legal counsel, no reportable action; and Item 3: Council heard a presentation regarding the status of the negotiations
and provided direction to city negotiators, no further reportable action.
PUBLIC COMMENT
Ms. Maria-Inez Perez and Ms. Catherine Heinlein provided information about the Healthy Azusa program and requested
to make a formal presentation about it at a future council meeting.
Mr. Hector Elizalde, Representative of Congresswoman Napolitano provided information about the 6th Annual Veteran’s
Forum on June 17, 2017 at the National Guard Armory.
Mr. Tyler Laird discussed the benefits of reopening of the Garcia Trail.
Mr. Wesley Rentimann, Bike SGV Executive Director and Mr. Andrew Fung Yip, Bike SGV Program Director thanked
city staff for their work in preparation of the 626 Golden Streets event and discussed the success of the event.
Mr. Jorge V. Rosales inquired about the Letter of Agreement with RCS Investigative Services referenced in item E -11.
In response to the comments made during public participation, City Manager Butzlaff stated that he would reach out to
Ms. Perez and Ms. Heinlein to get the information about the Healthy Azusa program; and further stated that the
Agreement with RCS Investigative Services was for a personnel investigation.
REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL
Mayor Pro-Tem Macias hoped that everyone had a nice Mother’s Day; inquired about the possibility of the City acquiring
the property which runs along Crescent Parkway between Angeleno Ave. and Todd Ave. for a potential park.
City Manager Butzlaff responded to the inquiry stating that Staff will follow-up to determine the current status of the
property.
Councilmember Alvarez wished everyone a belated Happy Mother’s Day; announced an Armed Forces Day fundraiser on
May 20; and stated that he will be attending the Veteran’s Forum on June 17.
Councilmember Gonzales hoped everyone had a nice Mother’s Day; stated that he attended the California Contract Cities
Conference; provided information about Senate Bill 231; directed City Attorney Martinez to obtain information about the
California Fair Political Practices Commission (FPPC) conflict of interest gift regulations ; and requested that information
regarding upcoming legislative bills be posted on the City’s website.
Councilmember Carrillo provided an update on the California Contract Cities Conference that he attended and hoped that
everyone had a nice Mother’s Day.
Mayor Rocha wished everyone a Happy Belated Mother’s Day; provided information about the Be-a-Walker event that
took place on May 13; announced the opening of Stan’s Bike Shop in the City; announced the following events: Mariachi
de Azusa concert on May 19 at Gladstone High School, Spring Thing Family Celebration on May 21 at City Hall,
Memorial Day ceremony on May 29 at City Hall; i nquired about the possibility of another Councilmember attending the
LA County City Selection Committee meeting on May 22; and asked everyone to keep service men and women on their
daily prayers.
SCHEDULED ITEMS
Scheduled Items 1 and 2 were heard at the same time but action was taken separately.
Director of Finance Johnson presented the items stating that the Goals and Policies provide guidelines for the
administration and financing of the Community Facilities District (CFD). The Resolution of Intention establishes the
formation of a CFD to mitigate the cost of providing public safety services to newly developed areas.
In response to questions posed by the Council, City Manager Butzlaff stated that Staff was unable to locate the original
Goals and Policies and the City Attorney’s office recommended that the City re-adopt them; the Goals and Policies will
apply to all current and future CFDs; the CFD tax rate is based upon the City’s tax revenue, cost of services, and cost per
residential category; and the City has the ability to annex future development projects into the CFD.
In response to questions posed by the Council, Police Chief Hunt stated that the Police Department employs 61 Police
Officers and there is a possibility that the number of Officers will increase as development grows.
PAGE TWO – 5/15/2017
1. ADOPTION OF GOALS AND POLICIES FOR THE IMPLEMENTATION OF THE MELLO-ROOS
COMMUNITY FACILITIES ACT OF 1982, AS AMENDED, CALIFORNIA GOVERNMENT CODE § 53311, ET
SEQ., REGARDING THE FORMATION OF COMMUNITY FACILITIES DISTRICTS
Mayor Pro-Tem Macias offered Resolution No. 2017-C30 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING GOALS AND POLICIES FOR
THE IMPLEMENTATION OF THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982, AS AMENDED,
CALIFORNIA GOVERNMENT CODE § 53311, ET SEQ., REGARDING THE FORMATION OF COMMUNITY
FACILITIES DISTRICTS.
Moved by Mayor Pro-Tem Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council
to adopt Resolution No. 2017-C30.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
2. ADOPT RESOLUTION OF INTENTION TO ESTABLISH CITY OF AZUSA COMMUNITY FACILITIES
DISTRICT NO. 2017-1 (PUBLIC SAFETY SERVICES)
Councilmember Alvarez offered Resolution No. 2017-C31 entitled:
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WITH RESPECT
TO FORMATION OF PROPOSED CITY OF AZUSA COMMUNITY FACILITIES DISTRICT NO. 2017 -1
(PUBLIC SAFETY SERVICES).
Moved by Councilmember Alvarez, seconded by Mayor Pro-Tem Macias, and carried by unanimous vote of the Council
to adopt Resolution No. 2017-C31.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, to approve
Consent Calendar Items E-1 to E-13, with the exception of Items E-4 and E-6, which were handled under the Special Call
portion of the agenda, and carried the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
1. The minutes of the regular meeting of May 1, 2017 were approved as written.
2. Resolution No. 2017-C32 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s), were approved as follows:
Merit Increase and/or Regular Appointment: R. McMinn, Z. Romero, M. Corona
New Appointment: A. Qadeer, J. Carrillo
Separation: J. Georgino, D. Carlson.
4. Special call.
5. The Final Tract Map No. 74154 for a 112-unit townhome and 1-commercial building project located between Palm
Drive and Citrus Avenue in the Transit II Neighborhood of the Rosedale Community was approved and the City Clerk
and City Treasurer were authorized to endorse the certificates on the face of the map.
6. Special call.
7. The competitive bidding process was waived due to sole source and the purchase of thirty seven (37) conducted
energy devices (TASER) from Axon Enterprise through the TASER 60 purchase plan in an amount not-to-exceed
$49,602.15 was approved.
8. The competitive bidding process was waived under the General Services Administration provision and the purchase
of ballistic helmets from Aardvark Tactical for a not-to-exceed price of $29,027.49 was authorized.
9. The City Treasurer’s Statement of Cash and Investment Balances for the month of March 2017 was received,
reviewed, and filed.
PAGE THREE – 5/15/2017
10. Resolution No. 2017-C34 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE BIKE
MS: COSTAL CHALLENGE ON MARCH 25, 2017
11. The list of contract agreements executed by the City Manager for the months of January through April 2017 was
received and filed.
12. The recommendations of the Scholarship Selection Ad-Hoc Committee were accepted and the following was
awarded: one (1) $1,000 scholarship; two (2) $500 scholarships; and award three (3) $500 scholarships to the
remaining three applicants from the unused Adult Advancement Scholarship Opportunity.
13. The third quarter financial report ending March 31, 2017 was received, reviewed, and filed.
SPECIAL CALL
AWARD A CONTRACT FOR THE SIERRA MADRE AVENUE STREET REHABILITATION PROJECT
(BETWEEN TODD AVENUE AND AZUSA AVENUE) – CIP PROJECT 66117H
In response to questions posed by the Council, Director of Public Works/City Engineer Bobadilla responded that the
project will commence in early June and a 60 day project excluding weekends and holidays; the work will be done with
one lane open at all times; Staff will discuss the possibility of adding a crossing guard or working around the school
schedule with the contractor; and dust mitigation and traffic control signs will be posted.
A brief overview of the project and the road maintenance process were provided.
Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council
to award a contract to All American Asphalt for the Sierra Madre Avenue Street Rehabilitation Project.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
CONSIDERATION OF RESOLUTION NO. 2017 -C33 SETTING THE NUMBER OF TRANSITIONAL FIREWORKS
SALES PERMITS AVAILABLE FOR 2017
In response to questions posed the Council, Neighborhood Services Coordinator Quiroz stated that the City received a
total of five (5) transitional firework permit applications; Staff requested that six (6) permits be authorized to allow for an
additional application; and the City has a total of 15 legacy permits.
Councilmember Carrillo offered Resolution No. 2017-C33 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, TO ESTABLISH THE
NUMBER OF TRANSITIONAL FIREWORKS SALES PERMITS AUTHORIZED IN 2017.
Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by by unanimous vote of the
Council to adopt Resolution No. 2017-C33.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
SUCCESSOR AGENCY RELATED BUSINESS
RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED APRIL 27,
2017 THROUGH MAY 10, 2017.
Agency Member Gonzales offered Resolution No. 2017-R07 entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY
OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY
FUNDS
Moved by Agency Member Gonzales, seconded by Agency Member Carrillo, and carried by unanimous vote of the
members present, to approve Resolution No. 2017-R07:
AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: AGENCY MEMBERS: NONE
PAGE FOUR – 5/15/2017
ADJOURNMENT:
The meeting was adjourned by consensus of the City Council.
TIME OF ADJOURNMENT: 8:47 P.M.
_________________________________
CITY CLERK
NEXT RESOLUTION NO. 2017-C35 (City)
NEXT ORDINANCE NO. 2017-O2
NEXT RESOLUTION NO. 2017-R08 (Former Redevelopment Agency)
NEXT MEETINGS: June 5, 2017 and June 19, 2017.
PAGE FIVE – 5/15/2017
CITY OF AZUSA
MINUTES OF THE SPECIAL JOINT MEETING OF
THE CITY COUNCIL AND AZUSA UTILITY BOARD
TUESDAY, MAY 30, 2017 – 6:00 P.M.
The City Council/Utility Board, of the City of Azusa, met in Special Session at the above date and time in the Azusa
Light & Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
Mayor/Boardmember Rocha called the meeting to order at 6:00 P.M.
ROLL CALL: Roll call was taken by City Clerk/Secretary Cornejo. Councilmember/Boardmember Alvarez arrived at
6:09 p.m. and Councilmember/Boardmember Carrillo arrived at 6:39 p.m., after roll call.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
The Pledge of Allegiance was led by Mr. Marco Martinez.
ALSO PRESENT
Elected Officials: City Clerk/Secretary Cornejo, City Treasurer Vasquez.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Finance Johnson, Director of Human
Resources and Risk Management Director Bragg, Director of Public Works/City Engineer Bobadilla, Director of
Economic and Community Services Christiansen, Director of Utilities Morrow, Chief of Police Hunt, Director of
Information Technology and Library Services Graf, Director of Recreation and Family Services Jacobs, Police Captain
Fleming, Assistant Director of Finance Honis, Utilities Administrative and Financial Services Manager Tran, Utilities
Communications and Environmental Program Specialist Sagun, Assistant Director-Water Operations Macias, Assistant
Director of Customer Care and Solutions Kalscheuer, Budget Analyst Lam, Utility Programs Specialist Reid,
Storekeeper Alvarez, Management Analyst Lacasella, and Chief Deputy City Clerk Garcia.
PUBLIC COMMENT
Mr. Jorge V. Rosales stated that he would be submitting numerous questions regarding the budget to the City Manager
and Council.
Ms. Ronetta Ellington addressed the parking issues on 9th Street, Rosedale Avenue, and East Promenade requesting that
the Council take the residents into consideration during the discussion about parking restrictions in the area.
Ms. Irma Sitler addressed the parking issues near the APU/Citrus College Gold Line Station stating that she would like a
permit parking program implemented.
THE AZUSA UTILITY BOARD WAS RECESSED.
DISCUSSION OF PARKING OPTIONS NEAR THE APU/CITRUS COLLEGE GOLD LINE STATION.
Director of Public Works/City Engineer Bobadilla and Police Captain Fleming gave a presentation regarding the
impacts of the APU/Citrus College Gold Line Station on the Rosedale Community in the area bounded by The
Promenade, Ninth Street, Rosedale Avenue, and Azusa Veterans Way. An overview of the parking analysis that was
conducted by the Engineering Division and Police Department was provided.
Discussion ensued regarding the three options recommended by Staff.
The Council directed Staff to proceed with Option 3, Staff will bring the item back to Council along with cost estimates
to implement a modified permit parking program for specified areas and will meet with Metro to discuss other
alternatives.
FISCAL YEAR 2017/18 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND SUCCESSOR AGENCY
PRELIMINARY OPERATING AND CAPITAL IMPROVEMENT PLAN BUDGET REVIEW.
Director of Finance Johnson explained the budget process and discussed economic trends; provided an overview of the
Proposed Fiscal Year 2017/18 General Fund Budget stating that the budget was balanced with a projected change in
fund balance of $1.4 million, which included one-time revenues of $2.8 million; one-time operating expenditures of
CONSENT ITEM
E-1
$1.2 million; the exclusion of the one-time revenues and expenditures would result in a $189,905 budget deficit; a
projected 5.2% growth in property tax revenues; and a 3% decrease in sales tax revenues.
The proposed general fund budget included the following: attrition/vacant position savings (-$331,905); personnel
changes recommended by the Class and Compensation study ($325,020); an increase for part-time positions due to the
minimum wage increase ($37,000); a mandated Los Angeles County Fire contract increase of 7.0% ($328,568); an
increase in CalPERS costs due to re-structuring of funding unfunded liabilities ($250,665); and an increase to the
uncommitted reserve fund balance by the end of FY 2017/18 ($9.5 million), which included one-time revenues and
expenditures.
The five year forecast projected a $1.4 million increase, which includes significant one-time revenues, to the
uncommitted reserve fund balance by the end of FY 2017/18; elimination of $1.2 million annual outlay for the Pension
Obligation Bond in FY 2018/19; and a greater impact from the PERS restructuring in FY 2019/20 and beyond. A
Budget Sustainability and Efficiency Committee comprised of one member from each City department and one member
from each bargaining unit has been formed to look for ways reduce the General Fund Budget by 3% prior to FY
2020/21.
An overview of the FY 2017/18 reserve analysis included a projected reserve balance of $9,484,184 which is 23.2%
reserve level.
Property and sales tax revenues made up approximately 39% of the general fund’s overall revenue; revenues are
projected to increase by 4.1% to $1.6 million. General fund expenditures are projected to increase by 7.4% to
approximately $41 million; excluding one-time expenditures, the increase is projected to be 4.3%.
A summary of the General fund ongoing service changes was provided. Discussion ensued regarding the cost of the fire
services and tree trimming contracts.
The proposed 2017/18 general fund budget was $153,377,414 and summarized as follows:
General Fund - $40,806,519; Internal Services Fund - $13,019,048; Special Revenue Fund - $20,841,886; Debt Service
Fund - $6,564,555; Enterprise Fund - $66,578,536; Capital Projects Fund - $108,450; and Successor Agency Fund
$5,458,420.
There was a proposed increase of 4.30 full-time employees which would result in an approximate $325,020 impact to
the general fund. A summary of full-time positions was provided to the Council.
An overview of the Citywide Capital Improvement Program (“CIP”) was provided; the proposed Five-Year Capital
Improvement Program budget was $85,661,347 with $46,865,737 funded from non-general fund sources and an
additional $38,795,640 remained unfunded; $8,613,017 was carried over from FY 2016/17.
Director of Human Resources and Risk Management Bragg presented the Human Resources/Risk Management Budget
which included $1,670,205 for the ICRMA special assessment and $309,179 for insurance premiums; the
implementation of a city-wide Staff Development Program; and an increase in recruitment cost for Safety and Civilian
Personnel.
Director of Information Technology and Library Services Graf presented the Library Budget which included $4,140 for
the reclassification of a full-time Senior Office Specialist to a Senior Admin Assistant and a part-time Administrative
Assistant to a Community Resource Specialist; expansion of adult programming; $195,000 for the public restroom
remodel; and $10,000 for the community room renovation. The Information Technology Budget included $1,500 for a
mobile device management system; $34,000 for Laserfische lease payments; and $5,550 for an upgrade to the GIS
server.
In response to a question posed by the Council, Director of Information Technology and Library Services Graf stated
that the Library’s Youth Services position has not been eliminated; Staff had an unsuccessful recruitment as there were
no candidates that met their qualifications.
City Manager Butzlaff presented the Administration Budget which included $14,065 for a salary increase for the
Executive Assistant to the City Manager position and a reclassification of the Management Analyst to a Senior
Management Analyst as per the Class and Compensation Study.
Chief Deputy City Clerk Garcia presented the Operating/Capital Outlay and CIP portion of the Administrative Budget
which included $10,000 for a Records Management System in the City Clerk’s Office and $80,000 for the City Council
digital voting system and auditorium upgrades.
In response to questions posed by the Council, Chief Deputy City Clerk Garcia provided a description of what a digital
voting system entails; stated that PEG Funds would be used to fund it; and also described the proposed auditorium
upgrades.
PAGE TWO - 05/30/2017
Chief of Police Hunt presented the Public Safety budget which included $105,005 for the reclassification of an Office
Specialist I to and Admin Assistant, Unfreeze & Reclassify one full-time Police Officer to two part-time reserve
officers, and the addition of two new part-time Records Specialists I; $32,260 for the cleaning of the HVAC ducts;
$44,062 for the lease of four vehicles; $328,568 to account for the 7% increase in the Fire Safety contract; $43,505
increase in the P.D. IT budget; and $29,600 for a Microwave Communications System to create a backup system for
police vehicle Wi-Fi.
In response to a question posed by the Council, Chief of Police Hunt stated that the Police Department plans to replace
up to four patrol vehicles per year in order to maintain safety requirements.
Director of Economic and Community Development Christiansen presented the Economic and Community
Development Budget which included $79,985 for the addition of a new Planning Technician position; $30,00 for the
Transit II Property Management Service; and $25,000 to conduct a sign placement study for the Way Finding project.
In response to questions posed by the Council, Director of Economic and Community Development Christiansen stated
that the placement of freeway signage to indicate lodging is done through CalTrans; provided an update on the Block 36
project; and Staff is looking to join Metro’s Way Finding project in order to save costs.
Discussion ensued regarding the cost of the Way Finding project and estimate of signage costs.
Director of Recreation and Family Services Jacobs presented the Recreation and Family Services Department Budget
which included the $12,345 for the reclassification of two Senior Office Specialists to Senior Administrative Assistants,
reclassification of two part-time Sr. Recreation Leaders to part-time Recreation Coordinators, and the addition of a new
full-time Assistant Director of Recreation and Family Services; $10,000 for carpet replacement at the Senior Center;
$20,000 for dining room paint at the Senior Center; $21,375 for the purchase of a scissor lift (shared with Public
Works); $30,000 to install outdoor equipment replacement at Sierra Madre Park; and $18,000 for a pool filter
replacement or recreation equipment & refurbishment.
In response to questions posed by the Council, Director of Recreation and Family Services Jacobs stated that the
$116,425 request for the Assistant Director of Recreation and Family Services position is for a period of 9 months, the
cost for a full year would be approximately $125,000; the addition of the new position is part of a succession plan for
the retirement of the Director of Recreation and Family Services.
Discussion ensued regarding the creation of an Assistant Director position, recruitment of a Director of Recreation and
Family Services; the creation/printing of an activity newsletter; and succession planning for the City.
Public Works Director/City Engineer Bobadilla presented the Public Works Budget which included $115,565 of various
Measure, Prop and Gax Tax funds for the reclassification of the Assistant Director of Public Works to Public Works
Manager, reclassification of the Street Maintenance Worker II to the Street maintenance Crew Supervisor,
reclassification of two part-time bus drivers to full-time bus driver, the creation of a new full-time Transportation
Dispatcher position, and the reclassification of one part-time Street Maintenance Worker I and two part-time Assistant
Street Maintenance Worker I to a Street Maintenance Worker I; $63,700 of AQMD funds for the purchase of an F-350
lift gate truck to replace two 1998 trucks; $16,313 of TDA funds for 6 flashing stop signs; $5,845,820 for a city wide
Traffic Management System; $34,600,000 for pavement management; $5,126,680 for facility improvements; and
$10,000 for the Ivy-It Graffiti Deterrent Pilot Project.
In response to questions posed by the Council, Public Works Director/City Engineer Bobadilla stated that the two part-
time bus driver positions are vacant and would be converted to one full-time bus driver; the Department is currently
short two Street Maintenance Workers but would fill the positions once additional Gas Tax funds are received;
described the process of Measure M fund distribution; gave an update on locating an organization to provide the
services that were provided by LA Works; provided an overview of how pavement management funds are allocated;
provided an update on the reconfiguration of the intersection of Foothill Boulevard and Alosta Avenue; and provided an
update on bus stop improvements.
Discussion ensued regarding the Ivy-It Graffiti Deterrent Pilot Project, Graffiti Budget, increased graffiti in the City, and
graffiti enforcement.
Director of Utilities Morrow presented the Light & Water Department Budget which included $45,540 for the
reclassification of a Utilities Systems Analyst to a new Utility Financial/Accounting Analyst, reclassification of two
part-time Cashier’s to a new full-time Cashier and the reclassification of an Office Specialist to a Water Education
Specialist; a $6.6 million reduction in New Power Supply costs; completion of the Electric “Cost of Service” Rate
Study; Phase I of the City Facilities Electric/Water/Solar Audit; security enhancements at all Azusa Light & Water
locations; $1,280,000 for the Utility Modernization Project (AMI); $370,000 for the customer service lobby remodel;
$88,000 to upgrade the outdoor LED message display sign; $115,000 for the LED street lights fixture retrofit - Foothill
& Alosta; and $165,000 for the San Gabriel Valley Municipal Water District direct connection to the water treatment
plant.
In response to a question posed by the Council, Director of Utilities Morrow stated that Staff was expecting a minimal
impact to staffing once the AMI project began, more information would be provided when the contract is brought to the
Utility Board for approval.
PAGE THREE - 05/30/2017
Director of Finance Johnson concluded the presentation stating that the proposed budgets were balanced with no
proposed cuts in services; the uncommitted reserve fund balance is expected to increase to $9.5 million by the end of FY
2017/18, inclusive of one-time revenues and expenditures.
THE CITY COUNCIL RECESSED FOR BREAK AT 8:50 P.M. AND RECONVENED AT 9:05 P.M.
THE AZUSA UTILITY BOARD RECONVENED AND THE CITY COUNCIL RECESSED.
POSSIBLE REVISIONS TO WATER RULE 21 TITLED “WATER CONSERVATION”.
Director of Utilities Morrow presented the item stating that it was a continuation item from the May 22, 2017 Utility Board Meeting;
Azusa Light & Water’s Rule 21 limits lawn watering to two days per week; Staff recommended amending Water Rule 21 to allow
for lawn watering three days per week in the summer and two days per week in the winter.
In response to questions posed by the Council, Director of Utilities Morrow stated that option 1 allowed for three undesignated days
per week but it would be difficult to know if a customer is watering more than that and once the automated meters are in place, Staff
would have the ability to monitor water usage on a daily basis; option 2 would make enforcement easier.
Discussion ensued regarding the proposed options and enforcement; option 2 was selected.
Boardmember Carrillo offered Resolution No. UB-06-2017B entitled:
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, TO AMEND
WATER RULE NO. 21, WATER CONSERVATION
Moved by Boardmember Carrillo, seconded by Boardmember Rocha and carried by unanimous vote of the Board to adopt
Resolution No. UB-06-2017B amending Water Rule No. 21 to restrict lawn/turf watering to 3 designated days per week in summer
months and 2 designated days per week in winter months, and make various other minor rule changes.
AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: BOARDMEMBERS: NONE
THE UTILITY BOARD ADJOURNED AT 9:23 P.M. AND THE CITY COUNCIL RECONVENED.
CLOSED SESSION
The City Council recessed to closed session at 9:23 P.M. to discuss the following:
CONFERENCE WITH LEGAL COUNCIL – SIGNIFICANT EXPOSURE TO LITIGATION – Pursuant to
California Government Code Section 54956.9(d)(2)(e)(1).
One potential case.
CLOSED SESSION REPORT
City Attorney Martinez announced that there was no reportable action.
ADJOURNMENT OF CITY COUNCIL AND UTILITY BOARD
The meeting was adjourned by consensus of the City Council.
TIME OF ADJOURNMENT: 10:20 P.M.
_________________________________
CITY CLERK
PAGE FOUR – 05/30/2017
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
FORMER REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, JUNE 5, 2017 – 6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located
at 213 E. Foothill Boulevard, Azusa, CA 91702.
Mayor Rocha called the meeting to order at 6:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Neighborhood Services Coordinator Quiroz, and Chief
Deputy City Clerk Garcia.
CLOSED SESSION
The City Council recessed to closed session at 6:32 P.M. to discuss the following:
1. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant to
California Government Code, Section 54956.9 (d)(4).
1 Potential Case Concerning Supplemental Insurance Assessment Imposed by ICRMA
2. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant to
California Government Code, Section 54956.9 (d)(4).
1 Potential Case: Dispute with Foothill Transit Authority over reimbursement of public art costs
3. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION - Pursuant to
California Government Code, Section 54956.9(d)(2)/(e)(1).
One Potential Case
REGULAR SESSION
Mayor Rocha called the meeting to order at 7:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Finance Johnson, Director of Economic and
Community Development Christiansen, Chief of Police Hunt, Director of Public Works/City Engineer Bobadilla, Utilities
Director Morrow, Management Analyst Lacasella, Associate Planner Munoz, Neighborhood Services Coordinator Quiroz,
and Chief Deputy City Clerk Garcia.
The Pledge of Allegiance was led by Mr. Victor Ponto.
The invocation was given by Pastor Tony Rodriguez, Ministerio Internacional Nuevo Nacimiento en Jesus Cristo.
CONSENT ITEM
E-1
CLOSED SESSION REPORT
The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced the following regarding Closed Session:
Item 1: Council heard a presentation from Staff and City Attorney, no reportable action; Item 2: Council authorized a
settlement of the matter by a vote of 5-0; the City would contribute an amount not-to-exceed $90,000, which represents
approximately 50% of the cost, for public artwork that would be placed on the intermodal parking structure.; and Item 3:
no reportable action.
PUBLIC COMMENT
Mr. Hecor Elizalde, Representative of Congresswoman Grace Napolitano, provided information about the 6th Annual
Veteran’s Forum on June 17, 2017 at the National Guard Armory.
Mr. Lovlesh Tandon discussed the Monrovia Nursery Specific Plan as it pertained to the Garcia Trail.
REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL
Mayor Pro-Tem Macias wished everyone a great start to their summer and reminded everyone to be cautious while
driving when children are out playing.
Councilmember Alvarez wished everyone a Happy Father’s Day and requested that Staff look into trimming the trees near
Angeleno Avenue and Memorial Park.
Councilmember Gonzales congratulated all of the City’s high school graduates; wished everyone a Happy Father’s Day;
congratulated the daughter of Planning Commissioner Lee for being awarded a full scholarship to the Air Force Academy;
and asked everyone to drive safely while children are out of school.
Councilmember Carrillo congratulated all Azusa Unified School District students that graduated or got promoted; and
congratulated the Azusa Softball Little League for winning the Major, Minor and Junior Tournament of Champions.
Mayor Rocha announced that the meeting would be adjourned in memory of Ms. Virginia Trejo and Mr. Ramon Nañez,
long time Azusa residents. He wished everyone a Happy Father’s Day; congratulated all of the graduates from Azusa
High, Gladstone High, Sierra High, Azusa Adult School, and those receiving a CNA pin; announced the following events:
free yard sales on June 10 & June 11, Slauson Pool opening day on June 10, ribbon-cutting for the new McDonalds on
June 14, and Veteran’s Forum on June 17; discussed the Memorial Day event that took place on May 29; and applauded
the Azusa Softball Little League.
SCHEDULED ITEMS
PUBLIC HEARING - FIRST READING OF ORDINANCE AMENDING SECTION 88.42.035 (MEDICAL
MARIJUANA USES) OF CHAPTER 88 (DEVELOPMENT CODE) OF AZUSA CODE TO REGULATE THE
PERSONAL, MEDICAL AND COMMERCIAL USE OF MARIJUANA.
Associate Planner Munoz presented the Staff Report stating that the Ordinance proposed the prohibition of cultivation,
delivery, medical, and commercial uses; a Residential Indoor Marijuana Cultivation Permit would allow for the personal
growth of up to 6 marijuana plants; and permit fees shall be $426 for initial permit and $213 for renewals.
In response to questions posed by the Council, Director of Economic and Community Development Christiansen and
Associate Planner Munoz responded that property owners’ signatures must be notarized on the Permit applications; the
cost of the permit allows for the City to recover the cost of Staff’s time to go into the residences to see where the plants
are to be grown in order to ensure proper ventilation and safety; residents would be allowed to grow plants in their garage
as long as it does not interfere with parking; and the permit is strictly for personal use.
Mayor Rocha declared the hearing open.
City Clerk Cornejo read the affidavit of proof of publication published on May 18, 2017, in the San Gabriel Valley
Tribune.
Public Comment
Mr. Jorge V. Rosales inquired about the procedure to obtain permission from property owners.
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by unanimous vote of the Council
to close the public hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
PAGE TWO – 06/05/2017
Councilmember Gonzales offered Resolution No. 2017-C35 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ESTABLISHING
FEES FOR RESIDENTIAL INDOOR MARIJUANA CULTIVATION (RIMC) PERMITS
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by the following vote of the
Council to adopt Resolution No. 2017-C35.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: MACIAS
Councilmember Gonzales offered Resolution No. 2017-C36 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AUTHORIZING
USE OF LIVE SCAN TECHNOLOGY WITH RESIDENTIAL INDOOR MARIJUANA CULTIVATION
(RIMC) PERMITS
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by the following vote of the
Council to adopt Resolution No. 2017-C36.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: MACIAS
Councilmember Gonzales offered Ordinance No. 2017-02 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, AMENDING SECTION 88.42.035 OF THE
MUNICIPAL CODE (DEVELOPMENT CODE) TO REGULATE THE PERSONAL, MEDICAL, AND
COMMERCIAL USE OF MARIJUANA
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by the following vote of the
Council to approve the first reading of Ordinance No. 2017-02.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: MACIAS
PUBLIC HEARING - FIRST READING OF ORDINANCE AMENDING ARTICLE IX (MASSAGE TECHNICIANS
AND MASSAGE ESTABLISHMENTS) OF CHAPTER 18 (BUSINESSES), ADDING CHAPTER 88.48 (MASSAGE
PARLORS AND MASSAGE TECHNICIANS) TO ARTICLE 4 (STANDARDS FOR SPECIFIC LAND USES) OF
CHAPTER 88 (DEVELOPMENT CODE), AMENDING SECTION 88.70.020, AMENDING SECTION 88.24.005, AND
AMENDING SECTION 88.26.010 OF THE AZUSA MUNICIPAL CODE REGARDING MASSAGE PARLORS AND
MASSAGE TECHNICIANS.
Associate Planner Munoz presented the Staff Report stating that the current Urgency Ordinance was set to expire on July
22, 2017; the code amendment would classify specific land use for massage parlors; a Massage Parlor Permit would be
administered through the Planning Division; and massage technicians are to be licensed by the state and employees that
are not massage technicians are to be live scanned.
In response to questions posed by the Council, Director of Economic and Community Development Christiansen and
Associate Planner Munoz stated that those employees that are not technicians would be live scanned such as owners or
receptionists; most of the $39,750 in citation fines for prior massage establishment code compliance operations were
collected; massage parlors cannot be banned in the City due to State law; separation requirements between massage
parlors would limit the number of establishments in the City; and there are a total of 13 establishments in the City.
Mayor Rocha declared the hearing open.
City Clerk Cornejo read the affidavit of proof of publication published on May 18, 2017, in the San Gabriel Valley
Tribune.
Public Comment
None given.
Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the
Council to close the public hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
PAGE THREE – 06/05/2017
Mayor Pro-Tem Macias offered Ordinance No. 2017-03 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA DELETING ARTICLE IX
(MASSAGE TECHNICIANS AND MASSAGE ESTABLISHMENTS) OF CHAPTER 18 (BUSINESSES), ADDING
CHAPTER 88.48 (MASSAGE PARLORS AND MASSAGE TECHNICIANS) TO ARTICLE 4 (STANDARDS FOR
SPECIFIC LAND USES) OF CHAPTER 88 (DEVELOPMENT CODE), AMENDING SECTION 88.70.020,
AMENDING SECTION 88.24.005, AND AMENDING SECTION 88.26.010 OF THE AZUSA MUNICIPAL CODE
REGARDING MASSAGE PARLORS AND MASSAGE TECHNICIANS
Moved by Mayor Pro-Tem Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council
to approve the first reading of Ordinance No. 2017-03.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Mayor Pro-Tem Macias offered Resolution No. 2017-C37 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ESTABLISHING
FEES FOR MASSAGE PARLOR PERMITS
Moved by Mayor Pro-Tem Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council
to adopt Resolution No. 2017-C37.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: MACIAS
Mayor Pro-Tem Macias offered Resolution No. 2017-C38 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AUTHORIZING
USE OF LIVE SCAN TECHNOLOGY WITH MASSAGE PARLOR PERMITS
Moved by Mayor Pro-Tem Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council
to adopt Resolution No. 2017-C38.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
APPOINTMENTS TO CALIFORNIA JPIA BOARD OF DIRECTOR AND ALTERNATES FOR ANNUAL BOARD
OF DIRECTORS MEETING.
Moved by Mayor Pro-Tem Macias, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council
to appoint Mayor Rocha as Director and City Manager and Director of Human Resources/Risk Management as Alternates
to represent the City at the annual Board of Directors business meeting.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
CONSIDERATION OF PROPOSED UTILITY BOX ART PILOT PROJECT FROM AZUSA BEAUTIFUL.
Management Analyst Lacasella presented the item stating that the City received a proposal from Azusa Beautiful to
establish a Utility Box Art Pilot Project for the creation of temporary art work on up to ten City owned utility boxes along
Azusa Avenue between 5th and 9th Streets. Staff requested direction from the Council on whether to convene the Art in
Public Places Commission to develop guidelines and criteria for implementing the proposed project.
Discussion ensued regarding the proposed project and the selection process.
The Council directed Staff to convene the Art in Public Places Commission and proceed with the project.
CONSENT CALENDAR: Moved by Mayor Pro-Tem Macias, seconded by Councilmember Carrillo, to approve Consent
Calendar Items E-1 to E-9, and carried the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: CARRILLO, MACIAS (Item E-4 only)
1. The minutes of the special meeting of February 27, 2017 were approved as written.
2. Resolution No. 2017-C39 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
PAGE FOUR – 06/05/2017
3. The release of the Monument Bond in the amount of $4,300 for Tract 54057-21 was approved and the release of the
Performance Bond in the amount of $380,168, the Labor and Materials Bond in the amount of $380,168, and the
Monument Bond in the amount of $8,000 for Tract 54057-22, were approved.
4. The low bid from All Cities Engineering was rejected and a contract was awarded to Martinez Concrete, Inc. for a
total not-to-exceed amount of $165,374 for the Sidewalk and ADA Improvements Project No. 601804-16.
5. A contract was awarded to Elecnor Belco Electric, Inc. for a total not-to-exceed amount of $384,495.90 for the
Foothill and Dalton Avenue Traffic Signal Installation Project – CIP 66117A & B.
6. The City Treasurer’s Statement of Cash and Investment Balances for the month of April 2017 was received, reviewed,
and filed.
7. The City Manager was authorized to execute a Task Order with HR Green for a not-to-exceed fee amount of $57,500
to perform construction management and inspection services for the Sierra Madre Avenue Street Rehabilitation
Program.
8. The Quarterly Legislative Update was received and filed.
9. A Professional Services Agreement with Badawi & Associates Certified Public Accountants for auditing services was
approved.
ADJOURNMENT:
The meeting was adjourned by consensus of the City Council in memory of Ms. Virginia Trejo and Mr. Ramon Nañez,
long time Azusa residents.
TIME OF ADJOURNMENT: 8:29 P.M.
_________________________________
CITY CLERK
NEXT RESOLUTION NO. 2017-C40 (City)
NEXT ORDINANCE NO. 2017-O4
NEXT RESOLUTION NO. 2017-R08 (Former Redevelopment Agency)
NEXT MEETINGS: June 19, 2017 and July 3, 2017.
PAGE FIVE – 06/05/2017