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Home My WebLink AboutE-01 5-1-2017, Minutes Regular MeetingCITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, MAY 1, 2017 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: MACIAS ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Piscano, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. CLOSED SESSION The City Council recessed to closed session at 6:31 P.M. to discuss the following: 1.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/POSSIBLE INITIATION OF LITIGATION – Pursuant to California Government Code, Sections 54956.9(d)(2) & (d)(4). One Potential Case – Dispute with Waste Management regarding payment of landfill fees and business license taxes. 2.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION - Pursuant to California Government Code, Section 54956.9(d)(1). Case Name: Praxedes E. Running et al v. Covina Irrigating Company et al.; L.A. County Sup. Court Case No. BC623542. 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION - Pursuant to California Government Code, Section 54956.9(d)(2)/(e)(1). One Potential Case. REGULAR SESSION Mayor Rocha called the meeting to order at 7:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: MACIAS ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Pisano, Police Chief Hunt, Director of Public Works/City Engineer Bobadilla, Utilities Director Morrow, Management Analyst Lacasella, Economic Development Specialist Campos, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Ms. Angelica Ramirez. The invocation was given by Wayne Kalama, Church of Jesus Christ of Latter-Day Saints. CONSENT ITEM E-1 APPROVED CITY COUNCIL 5/15/2017 CLOSED SESSION REPORT The City Council reconvened at 7:30 P.M.; City Attorney Piscano announced the following regarding Closed Session: Item 1: No reportable action; and Item 2: No reportable action; and Item 3: Item was not discussed. PUBLIC COMMENT Mr. Tyler Laird expressed his support for the reopening of the Garcia Trail and commented on the issues preventing its restoration. Mr. Jorge V. Rosales express his appreciation of the new signage in front of the Sister City House; announced the Mayor’s prayer breakfast on May 17 at Azusa Pacific University; and commented o n Item D-1, stating that it would be a great opportunity for the Azusa School District. Ms. Maricela Cueva announced the formation of the Azusa Leaders for Learning Education Foundation , introduced its Board Members, requested a donation from the City, and announced the Designer Bag Bingo Fundraiser. Mr. Hector Elizalde, Representative of Congresswoman Napolitano announced the 6th Annual Veteran’s Forum on June 17, 2017 and provided information about the event. Mr. Lovlesh Tandon expressed his support for the reopening of the Garcia Trail and discussed the trail right-of-way. Mr. Dan Simpson expressed his support for the reopening of the Garcia Trail and stated his interest in forming a taskforce. In response to the comments made during public participation, City Manager Butzlaff stated that the Garcia Trail was closed for safety reasons and would remain closed until the property issues are resolved in order for the Trail to be properly repaired. He further stated that he would no longer respond to the questions or comments made about the Garcia Trail during public participation at council meetings, unless otherwise directed by the Council. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL City Manager Butzlaff announced a Social Media Marketing Workshop for small business on May 3, 2017 at the Azusa Women’s Club. Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, to approve Items C-1 to C-5 and carried by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS 1. Mayor Rocha: Request for a Proclamation proclaiming the month of May, 2017 as “Lupus Awareness Month” in the City of Azusa for Looms4Lupus, a non-profit organization. 2. City Manager: Request for a Proclamation Recognizing the 242nd Birthday of the United States Army. 3. City Manager: Request for a Proclamation proclaiming the week of May 7 -13, 2017 as Public Service Recognition Week in the City of Azusa. 4. City Clerk: Request for a Proclamation proclaiming the week of May 7 -13, 2017 as the 48th Annual Municipal Clerks Week in the City of Azusa. 5. City Manager: Request for a Proclamation proclaiming the week of April 30 through May 6, 2017 as National S mall Business Week in the City of Azusa. Councilmember Gonzales congratulated the American Cancer Society for their successful Relay for Life event; thanked the Azusa Women’s Club for participating in the Smart Gardening Workshop at Memorial Park; and requested a future discussion regarding moving the election to even years. City Manager Butzlaff informed the Council that the City Attorney’s office has been working on the election issue and would be scheduling a study session to discuss the options at a later date. Councilmember Alvarez wished everyone a Happy Mother’s Day and requested that Staff look into the speeding of vehicles on eastbound Second Avenue at Azusa Avenue. Mayor Rocha announced that the meeting would be adjourned in memory of Ms. Clara Torres Steele, lifelong Azusa resident. He announced that the Home2Suites Hotel job fair was rescheduled to May 16, 2017; the opening of Jimmy John’s sandwiches; requested an update on military banners on Azusa Avenue; thanked Susie of the Chamber of Commerce for the Relay for Life event; and asked everyone to keep first responders and service men and women on their daily prayers. PAGE TWO – 5/1/2017 City Manager Butzlaff provided an update on the military banners stating that the military banners are scheduled to be displayed from May-July and again from October-November; Council will have the option of extending the display of military banners from July through October as the City does not currently have any Economic and Development banners to display; Staff would evaluate the cost of replacing the Christmas wreaths; and that the Azusa Woman’s Club has expressed interest in helping. SCHEDULED ITEMS DISCUSSION REGARDING THE USE OF THE AZUSA AUDITORIUM BY THE AZUSA UNIFIED SCHOOL DISTRICT TO FACILITATE THE AIRING OF SCHOOL BOARD MEETINGS ON THE CITY’S GOVERNMENT ACCESS CHANNEL City Attorney Pisano advised Mayor Rocha that he was not required to recuse himself from the discussion as his employment with the School District did not create a conflict. Discussion ensued regarding the use of the civic auditorium by the School District which would allow the school board meetings to be televised on the City’s government access channel. The Council directed Staff to send a letter to the School District offeri ng the use of the civic auditorium for their board meetings. ASSIGNMENT OF OUTSIDE AGENCIES BOARD AND COMMITTEES Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by the following vote of the Council to ratify the existing assignments for an additional two year period from April 2017 to March 2019. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS 2017 SUMMER MEETING SCHEDULE Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by the following vote of the Council to approve the 2017 summer meeting schedule. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS AUTHORIZATION TO SCHEDULE AND NOTIFY PROPERTY OWNERS OF PUBLIC HEARING FOR REFUSE RATE ADJUSTMENT ON JUNE 19, 2017 Management Analyst Lacasella presented the Staff Report stating that service rates for refuse collection and recy cling services are required to be adjusted each year to reflect the change in the Consumer Price Index (CPI) and change in disposal costs. In response to a question posed by the Council, Management Analyst Lacasella stated that the single family residential rates would be increased to $25.98 and 5% of the market average. Moved by Councilmember Alvarez, seconded by Councilmember Carrillo, and carried by the following vote of the Council to set the public hearing for June 19, 2017 and notify property owners. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, to approve Consent Calendar Items E-1 to E-6 and carried the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS ABSTAIN: COUNCILMEMBERS: GONZALES (From Item E-4 only) 1. The minutes of the regular meeting of April 3, 2017, special meeting of April 10, 2017 and regular meeting of April 17, 2017 were approved as written. 2. Resolution No. 2017-C29 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. PAGE THREE – 5/1/2017 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: A. Avalos, L. Hassen, M. Vega New Appointment: Y. Cardenas Promotion: P. Dennis, X. Torres, J. Sandoval, C. Wilkins Flexible Staffing Promotion: C. Gutierrez. 4. The Final Tract Map No. 74376 for a 30-unit townhome project located at 803-809 N. Dalton Ave. was approved and the City Clerk and City Treasurer were authorized to endorse the certificates on the face of the map. 5. The emergency work on Encanto Parkway, the actions taken by the City Manager, and termination of the emergency were confirmed. 6. The specification revisions to the Bus Driver classification were approved. SUCCESSOR AGENCY RELATED BUSINESS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MARCH 30, 2017 THROUGH APRIL 26, 2017. Agency Member Gonzales offered Resolution No. 2017-R06 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agency Member Gonzales, seconded by Agency Member Carrillo, and carried by unanimous vote of the members present, to approve Resolution No. 2017-R06: AYES: AGENCY MEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: MACIAS ADJOURNMENT: The meeting was adjourned by consensus of the City Council in memory of Ms. Clara Torres Steele, Lifelong Azusa Resident. TIME OF ADJOURNMENT: 8:31 P.M. _________________________________ CITY CLERK NEXT RESOLUTION NO. 2017-C-30 (City) NEXT ORDINANCE NO. 2017-O2 NEXT RESOLUTION NO. 2017-R07 (Former Redevelopment Agency) NEXT MEETINGS: May 15, 2017 and June 5, 2017. PAGE FOUR – 5/1/2017