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HomeMy WebLinkAboutE-1 4-17-2017, Minutes Regular MeetingCITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, APRIL 17, 2017 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Alvarez arrived at 6:37 p.m. after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Economic and Community Development Director Christiansen, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. CEREMONIAL The following Police Officers were sworn into office: Justin Beaver, Police Officer; Trevor Benson, Police Officer; Zachary Chadwick, Police Officer; Jordyn McMath, Police Officer; Eric Vazquez, Police Officer; and Billy Johnson, Police Corporal. Police Sergeant Louie Hernandez was not in attendance. A Certificate of Recognition was presented to the Azusa/Claremont/Covina Police Departments combined Baker to Vegas Relay Team for placing second in their division. CLOSED SESSION The City Council recessed to closed session at 7:00 P.M. to discuss the following: 1.CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant to California Government Code, Section 54956.9 (d)(4). 1 Potential Case: Dispute with Foothill Transit Authority over reimbursement of public art costs. 2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. Property Address: 943 N. Vernon Avenue, Azusa CA 91702, APN: 8605-015-907 Agency Negotiator(s): Troy Butzlaff, City Manager; Kurt Christiansen, Director of Community & Economic Development Negotiating Parties: Dave Killackey, Performance Truck Repair Under Negotiation: Price & Terms of Payment for Property Purchase REGULAR SESSION Mayor Rocha called the meeting to order at 7:38 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE CONSENT ITEM E-1 APPROVED CITY COUNCIL 5/1/2017 ALSO PRESENT Elected Officials: City Clerk Cornejo, City Treasurer Vasquez. Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Human Resources and Risk Management Bragg, Police Chief Hunt, Director of Information Technology and Library Services Graf, Director of Public Works/City Engineer Bobadilla, Utilities Director Morrow, Police Captain Fleming, Management Analyst Lacasella, Economic Development Specialist Campos, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Ms. Jule Arevalo. The invocation was given by Pastor Dan Simpson. CLOSED SESSION REPORT The City Council reconvened at 7:38 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item 1: City Council heard a presentation from Staff and City Attorney; no reportable action; and Item 2: Item was not discussed as it was on the open session agenda. PUBLIC COMMENT Ms. Jule Arevalo, Azusa Woman’s Club President, provided information about the various services provided by the Woman’s Club and its history. Ms. Jayne Foote, Azusa Woman’s Club 1st Vice-President, provided information about the Woman’s Club past and future events. Ms. Alexandra Muniz, provided information about the success of the Azusa Woman’s Club Brew N’ Que Fundraiser and thanked the donors. Mr. Leo Flores, Home2Suites Operations Manager provided information regarding the upcoming Home2Suites Hotel job fair on May 2, 2017. Ms. Arlene Calderon announced the Azusa City Library’s Literacy Program Scrabble Night Fundraiser on April 20, 2017. Mr. Andrew Mendez discussed the condition of the “A” on the hillside and expressed his support for the reopening of the Garcia Trail. Mr. Tyler Laird discussed the importance of the Garcia Trail to Azusa Pacific University; expressed his support for the reopening of the trail; and provided a letter of support to the Council from Dr. Michael Bruner, Azusa Pacific University Associate Professor of Practical Theology. Mr. Lovlesh Tandon expressed his support for the reopening of the Garcia Trail. Ms. Amanda R. Alvarez requested donations for track meet shirts for the Azusa student athletes participating in the Jr. Olympic Track Meet at Azusa Pacific University. Mr. Jorge V. Rosales commended Staff for the amount of development taking place in the City and inquired about when the Iconic “A” Monument and parking structure mural would be in place. In response to the comments made during public participation, City Manager Butzlaff welcomed the Home2Suites Hotel to the City of Azusa; provided an update on the Iconic A stating that the it was delayed due to foundation issues and will be installed once the issues are resolved; and stated that the mosaic on the parki ng structure would be installed once contract issues with Foothill Transit have been resolved. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL City Manager: Video presentation on Garcia Trail conditions. A video presentation of the Garcia Trail fly over was shown to the public. Police Captain Fleming provided information about the conditions of the Garcia Trail stating that Los Angeles County Firefighters hiked a portion of the trail and there are several sections of the trail that are unsafe. He also provided an update on the decrease in Azusa Police Department calls directly related to the trail. City Manager Butzlaff responded to questions posed by the Council regarding the placement of a “no trespassing” sign at the top of the trail and the possibility of the Council walking the trail to view the condition up close stating that the placement of the sign could be handled by the Azusa-RMC Joint Powers Authority as they control the property and described the issues in accessing the entire trail due to the lack of accessibility to the various private properties that the trail sits on. City Manager: Request to form an Ad-Hoc Committee to review Scholarship Applications. Councilmember Carrillo and Councilmember Gonzales were appointed to the Scholarship Ad-Hoc Committee. PAGE TWO – 4/17/2017 Councilmember Alvarez reminded everyone that the deadline to file tax returns is April 18, 2017. Councilmember Gonzales thanked Staff for putting together the Shred-a-thon event for the community and for obtaining the video footage of the Garcia Trail. Councilmember Carrillo thanked Mr. Dave Killackey for his willingness to make a donation for the Azusa student athlete Jr. Olympic Track Meet shirts; reminded Staff of the availability of the Special Assistance Program funds; and addressed a comment made about the Garcia Trail during Public Comment. Mayor Rocha thanked Staff for the Easter Egg Hunt, Shred-a-thon, Azusa Beautiful plant sale, and Azusa Cares “Lets Talk” events; announced the following events: The Olson Company groundbreaking on April 20, Arbor Day Celebration on April 20, Gladstone Elementary School Spaghetti Dinner on April 20, Coffee with a Cop on April 22, and Azusa Care’s workshop regarding identity theft on April 22; and asked everyone to keep first responders and service men and women on their daily prayers. SCHEDULED ITEMS PUBLIC HEARING - ORDINANCE AMENDING CHAPTER 30 AZUSA MUNICIPAL CODE AND ADOPTION OF THE 2017 EDITION OF THE Of THE LOS ANGELES COUNTY FIRE CODE. Economic and Community Development Director Christiansen presented the Staff Report stating that the proposed Ordinance was introduced for first reading at the April 3, 2017 Council Meeting. Mayor Rocha declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on April 6, 2017, in the San Gabriel Valley Tribune. Public Comment None given. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council to close the public hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Councilmember Carrillo offered Ordinance No. 2017-O1 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING AZUSA MUNICIPAL CODE SECTIONS 30-36 AND 30-37 AND ADOPTING BY REFERENCE THE 2017 EDITION OF THE LOS ANGELES COUNTY FIRE CODE Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council to waive further reading and adopt Ordinance No. 2017-O1. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PUBLIC HEARING - CONSIDERATION OF A DISPOSITION AND DEVELOPMENT AGREEMENT (“DDA”) BETWEEN THE CITY OF AZUSA AND PERFORMANCE TRUCK REPAIR, LLC, FOR DEVELOPMENT OF REAL PROPERTY GENERALLY LOCATED AT 943 VERNON IN THE CITY (APN 8605-015-907) AND PURSUANT TO THE CLASS 1 AND CLASS 32 EXEMPTIONS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. Economic and Community Development Director Christiansen presented the Staff Report stating that the DDA for the sale and development of a portion of the property located at 943 Vernon Ave. to Performance Truck Repair, LLC for the price of $1,036,000 with an additional covenant payment of up to $500,000 payable within a 10 year period. Mayor Rocha declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on April 6, 2017, in the San Gabriel Valley Tribune. Mr. Dave Killackey, Performance Truck Repair, provided the background of his company and the need to purchase the property in order to expand the business. In response to questions posed by the Council regarding point of sale, he stated that Performance Truck Repair is an authorized dealer of EV and BCA buses and has 25 employees. PAGE THREE – 4/17/2017 Public Comment None given. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council to close the public hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Mayor Pro-Tem Macias offered Resolution No. 2017-C26 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT WITH THE CITY OF AZUSA AND PERFORMANCE TRUCK, LLC FOR THE SALE AND DEVELOPMENT OF 943 VERNON AVENUE (APN 8605 -015-907) AND FINDING THE ACTION EXEMPT PURSUANT TO THE CLASS 1 AND CLASS 32 EXEMPTIONS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Moved by Mayor Pro-Tem Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council to adopt Resolution No. 2017-C26. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PUBLIC HEARING - ADOPT RESOLUTION FINDING THAT THERE ARE NO PRIVATE NONPROFIT AGENCIES READILY AVAILABLE TO PROVIDE PARATRANSIT SERVICES IN THE CITY OF AZUSA. Director of Public Works/City Engineer Bobadilla presented the Staff Report stating that Department of Public Works would like to apply for the Foothill Transit Authority Section 5310 Grant Program in order to obtain funding to replace the fleet used for Dial-A-Ride and Gold Line Shuttle services. In response to a question posed by Council, he stated that the Department currently operates 6 -7 of the 10 fleet vehicles owned; there are 2 full-time and 6 part-time bus drivers; and services are offered Monday-Friday from 5:30 a.m. – 6:00 p.m. Mayor Rocha declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on March 17, 2017, in the San Gabriel Valley Tribune. Public Comment Mr. Jorge V. Rosales commended the Public Works Department for seeking a grant to obtain funding for four Dial-A- Ride buses. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council to close the public hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Councilmember Carrillo offered Resolution No. 2017-C27 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA FINDING THAT PRIVATE NONPROFIT AGENCIES ARE NOT READILY AVAILABLE TO PROVIDE PARATRANSIT SERVICES TO ELDERLY AND DISABLED IN THE CITY OF AZUSA DIAL-A-RIDE SERVICE AREA Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Macias, and carried by unanimous vote of the Council to approve Resolution No. 2017-C27 AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PAGE FOUR – 4/17/2017 CONSENT CALENDAR: Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, to approve Consent Calendar Items E-1 to E-10, with the exception of Items E-3 and E-7 which were handled under the Special Call portion of the agenda, and carried by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. Resolution No. 2017-C28 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 2. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: J. Macias, S. Gonzalez, A. Solache New Appointment: M. Ammar-Tohmeh Promotion: Z. Chadwick, J. McMath, E. Gutierrez, C. Guido. 3. Special call. 4. The Social Media Website Use Administrative Police was received and filed. 5. The plans to install four-way stop control at the intersection of Ninth Street and Alameda Avenue were approved. 6. A three year Clinical Affiliation Agreement between Azusa Pacific University’s School of Nursing and the Azusa Library was approved. 7. Special call. 8. The City Treasurer’s Statement of Cash and Investment Balances for the Month of February 2017 was received, reviewed and filed. 9. Azusa-RMC Joint Powers Authority Resolution No. 2017-03, adopting a Conflict of Interest Code for the Authority, was approved. 10. An increase to the blanket purchase order for Control Air Conditioning Service Corporation from $40,000 to $80,000 was approved. SPECIAL CALL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 601804-16. Councilmember Carrillo and Mayor Pro-Tem Macias recused themselves from the discussion of the item due to the proximity of their property to the project location. Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by the following vote of the members present to approve the CDBG Sidewalk and ADA Improvements Project and authorize Staff to solicit a Notice of Inviting Bids. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: CARRILLO, MACIAS REQUEST FOR PROPOSALS (RFP) FOR A PLANNING AND ENVIRONMENTAL CONSULTANT FOR THE PREPARATION OF ENVIRONMENTAL IMPACT REPORT (EIR) AND REVIEW OF A SPECIFIC PLAN, GENERAL PLAN AMENDMENT, ZONE CHANGE, DESIGN REVIEW, AND TENTATIVE PARCEL MAP, FOR THE CALIFORNIA GRAND VILLAGE AZUSA GREENS PROJECT LOCATED AT 919 W. SIERRA MADRE AVENUE. In response to a question posed by the Council, Economic and Community Development Director Christiansen clarified that the item was not for the approval of the California Grand Village Azusa Greens Project but for the planning and environmental consultant needed to prepare and review the necessary project applicant documents; and stated that an EIR is needed if there is an impact that cannot be mitigated to a level of insignificance. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the Council to authorize Staff to circulate a RFP for a planning and environmental consultant for the preparation of the EIR and review of a specific plan, general plan amendment, zone change, design review, and tentative parcel map for the California Grand Village Azusa Greens Project. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PAGE FIVE – 4/17/2017 ADJOURNMENT The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 9:15 P.M. _________________________________ CITY CLERK NEXT RESOLUTION NO. 2017-C29 (City) NEXT ORDINANCE NO. 2017-O2 NEXT RESOLUTION NO. 2017-R06 (Former Redevelopment Agency) NEXT MEETINGS: May 1, 2017 and May 15, 2017. PAGE SIX – 4/17/2017