HomeMy WebLinkAboutE-5 Staff Report - Emergency Work on Encanto ParkwayCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MAY 1, 2017
SUBJECT: EMERGENCY WORK ON ENCANTO PARKWAY
SUMMARY:
On December 15-16, 2016, a major winter storm dropped several inches of rain in the area causing
significant mud and debris flooding on Encanto Parkway. Approximately four feet of mud and debris
were deposited onto the roadway, restricting vehicle and pedestrian access to homes and businesses. Due
to the amount of mud and debris on the roadway, the City was forced to bring in additional equipment
and resources to respond to the emergency. This action confirms the emergency actions taken by the
City Manager and authorizes payment to the contractor for the clean-up work that was performed as a
result of the emergency.
RECOMMENDATION:
Staff recommends that the City Council take the following actions by 4/5 vote:
1) Confirm the emergency and the actions taken by the City Manager; and
2)Confirm the City Manager’s termination of the emergency.
DISCUSSION:
On December 15-16, 2016, a heavy rainstorm struck the City of Azusa and surrounding area. The
intense storm plus the freshly burned hills from the Fish Canyon Fire caused significant mud and debris
flooding on Encanto Parkway. Over four feet of mud and debris were deposited onto the roadway,
restricting vehicle and pedestrian access to homes and businesses. Although the Department of Public
Works would typically handle these types of emergencies, due to the significant volume of mud and
debris, the work exceeded the Department’s capacity. As a result, a local construction contractor with
experience in performing this type of emergency work was called to remove the mud and debris. The
contractor worked a total of eight (8) days and removed over 2,500 cubic yards of debris. This equates to
over 250 trips using a standard dump truck.
APPROVED
CITY COUNCIL
5/1/2017
Emergency Work on Encanto Parkway
May 1, 2017
Page 2
Section 2-535 of the Azusa Municipal Code authorizes the City Manager to undertake work in response
to an emergency subject to confirmation by the City Council by 4/5 vote. In addition, the California
Public Contracts Code requires the City Council, also by 4/5 vote to terminate the local emergency and
the need to take any additional actions in reliance on these authorities. Thus the City Council will need
to confirm the City Manager’s termination of the emergency.
On January 3, 2017, the County of Los Angeles proclaimed a local emergency, covering the entire
geographic county area including the City of Azusa. This allowed the City to apply for financial
assistance. On January 11, 2017, Staff submitted an application to the California Governor’s Office of
Emergency Services (Cal OES) requesting financial assistance to cover all costs associated with the
emergency work on Encanto Parkway. To date, Staff has not received a response from Cal OES.
FISCAL IMPACT:
The emergency cleanup cost of $67,334.22 from the Ramirez Company was paid with Gas Tax Funds.
Prepared by: Fiscal Impact Reviewed by:
Daniel Bobadilla, P.E. Talika M. Johnson
Director of Public Works/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager
Attachments:
1) Exhibit – Location of Flooding
EXHIBIT ENCANTO PARKWAY FLOODING (2016-2017) Limits of Flooding: Approximately 400 feet in length Equestrian PropertyConstruction Aggregate BusinessEquestrian Property