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Home My WebLink AboutAgenda - April 3, 2017AGENDA REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY AND THE PUBLIC FINANCING AUTHORITY OF THE CITY OF AZUSA AZUSA AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CA 91702 AZUSA CITY COUNCIL JOSEPH ROMERO ROCHA MAYOR EDWARD J. ALVAREZ COUNCILMEMBER URIEL EDWARD MACIAS COUNCILMEMBER 6:30 P.M. 1. Call to Order 2. Roll Call CEREMONIAL MONDAY, APRIL 3, 2017 6:30 P.M. Ceremonial/Closed Session 7:30 P.M. Regular Meeting ANGEL CARRILLO MAYOR PRO -TEM ROBERT GONZALES COUNCILMEMBER 1. Presentation of checks from the proceeds of the Casino Night Fundraiser to Azusa American Little League, Azusa National Little League, Jr. All American Raiders and Azusa Little League Softball. 2. Presentation of an "Employee of the Quarter" Certificate to Christopher Davis, Street Maintenance Worker III. CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 4/3/2017 - 1 - CONFERENCE WITH REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8. Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Arman Gabay, The Charles Company Under Negotiation: Consideration of Price and Terms of Payment Property Address: 624 N. San Gabriel Avenue (APN 8611-004-914); 622 N. San Gabriel Avenue (APN 8611-004-912); 618 N. San Gabriel Avenue (APN 8611-004-903, 904); 612 N. San Gabriel Avenue (APN 8611-004-905); 610 N. San Gabriel Avenue (APN 8611-004- 902); 604 N. San Gabriel Avenue (APN 8611-004-907); 600 N. San Gabriel Avenue (APN 8611-004-906) 2. CONFERENCE WITH LEGAL COUNSEL — POSSIBLE INITIATION OF LITIGATION Pursuant to California Government Code. Section 549.56.9 (d)(4). 1 Potential Case Concerning Supplemental Insurance Assessment Imposed by ICRMA 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY AND THE PUBLIC FINANCING AUTHORITY. NOTICE TO THE PUBLIC FOR REGULAR MEETING In compliance with Government code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www. ci. azusa. ca. us. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerkprior to 7:30 P.M.; cards submitted after will not be accepted. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation — Michael Munoz, Azusa House of Prayer Closed Session Report by the City Attorney B. PUBLIC PARTICIPATION This time has been set aside for persons in the audience to make public comments on items within the subject matter jurisdiction of the council/agency board that are not listed on this aggenda or are listed on this qgggnda as an item other than a Public !rearing. item. Members of the audience will have the opportunity to address the city council/agency board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. 4/3/2017 - 2 - C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL Mayor Rocha: Request for Proclamation declaring April 2017 as "Donate Life Month" in the City of Azusa. 2. Director of Recreation and Family Services: Request for a Proclamation proclaiming April 20, 2017 as Arbor Day in the City of Azusa. D. SCHEDULED ITEMS 1. ORDINANCE AMENDING CHAPTER 30 AZUSA MUNICIPAL CODE AND ADOPTION OF THE 2017 EDITION OF THE OF THE LOS ANGELES COUNTY FIRE CODE. RECOMMENDED ACTION: Waive further reading, read by title only, introduce proposed Ordinance No. 2017-01 and set the public hearing for April 17, 2017. E. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. MINUTES OF THE REGULAR MEETING OF FEBRUARY 6 2017. RECOMMENDED ACTION: Approve minutes as written. 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH 2 2017 THROUGH MARCH 14, 2017 AND MARCH 15, 2017 THROUGH MARCH 29,201 7. RECOMMENDED ACTION: Adopt Resolution No. 2017-C20 and Resolution No. 2017-C21 allowing certain claims and demands and specifying the funds out of which the same are to be paid. 3. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules Section 5.7.5 and applicable Memorandum of Understanding(s). 4. CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER FOR NOVEMBER AND DECEMBER OF 2016. RECOMMENDED ACTION: Receive and file the list of agreements executed by the City Manager for the months of November and December of 2016. 4/3/2017 -3 - 5. APPROVAL OF FINAL PARCEL MAP NO. 73341 FOR THE AZUSA INTERMODAL TRANSIT CENTER. RECOMMENDED ACTION: Find that this project complies with the General Plan and is consistent with the approved tentative map and any amendments thereto; and Find that this project is in compliance with the provisions of the Subdivision Map Act; and Approve Final Parcel Map 73341; and Authorize the City Clerk and City Treasurer to endorse the certificates on the face of the map, which embodies the approval of Final Tract Map 73341. 6. APPROVE THE PLANS AND SPECIFICATIONS FOR A NEW TRAFFIC SIGNAL AT THE INTERSECTION OF FOOTHILL BOULEVARD AND DALTON AVENUE AND AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS — CIP PROJECT 66117A&B. RECOMMENDED ACTION: Approve the project plans and specifications; and Authorize Staff to solicit a Notice of Inviting Bids for a new traffic signal at the intersection of Foothill Boulevard and Dalton Avenue. 7. AUTHORIZATION TO ENTER INTO A MASTER AGREEMENT, PROGRAM SUPPLEMENT AGREEMENT, FUND EXCHANGE AGREEMENT, _ANWOR FUND TRANSFER AGREEMENT WITH CALTRANS FOR THE ARROW HIGHWAY RAISED MEDIAN ISLANDS PROJECT NO. HSIPL-5112(019). RECOMMENDED ACTION: Approve Resolution No. 2017-C22 and Authorize the City Manager to enter into a Master Agreement, Program Supplement Agreement, Fund Exchange Agreement, and/or Fund Transfer Agreement with Caltrans for the receipt of federal and/or state highway funds for the Arrow Highway Raised Median Islands Project No. HSIPL-5112(019). 8. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION FOR THE CITY OF AZUSA TRAFFIC MANAGEMENT SYSTEM PROJECT — CIP PROJECT 66117C. RECOMMENDED ACTION: Approve a Professional Services Agreement with KOA Corporation for a not to exceed fee of $624,911.00 to provide professional engineering services for the Traffic Management System Project; and Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City. 9, APPROVAL OF FINAL PARCEL MAP NO. 73554 FOR AN INDUSTRIAL/OFFICE BUILDING PROJECT LOCATED AT 301 AEROJET AVENUE. RECOMMENDED ACTION: Find that this project complies with the General Plan and is consistent with the approved tentative parcel map and any amendments thereto; and Find that this project is in compliance with the provisions of the Subdivision Map Act; and Approve Final Parcel Map 73554; and Authorize the City Clerk and City Treasurer to endorse the certificates on the face of the map, which embodies the approval of Final Parcel Map 73554. 4/3/2017 - 4 - 10. AUTHORIZATION TO ENTER INTO AN ADVANCED SIGNAL PRE-EMPTION AGREEMENT WITH UNION PACIFIC FOR IMPROVEMENTS AT THE TODD AVENUE RAIL CROSSING. RECOMMENDED ACTION: Approve the Advanced Signal Pre-Emption Agreement between the City of Azusa and Union Pacific; and Authorize the City Manager to execute the Advanced Signal Pre-Emption Agreement, subject to any non - substantive changes by the City Attorney, on behalf of the City. 11. REQUEST TO APPROVE A THREE YEAR AGREEMENT FOR FIBER INTERNET SERVICES WITH SPECTRUM COMMUNICATIONS. RECOMMENDED ACTION: Waive the competitive bidding process as authorized under Azusa Municipal Code § 2-520 (b) sole sources purchased due to proprietary equipment; and Approve a three year Service Agreement with Spectrum Communications; and Authorize the City Manager to execute the Service Agreement, in a form acceptable to the City Attorney, on behalf of the City. 12. NOTICE OF COMPLETION, FOR CIP PROJECT #42016-C HVAC PROJECT AT THE AZUSA SENIOR CENTER. RECOMMENDED ACTION: Approve the Notice of Completion for the new Ice Bear Thermal Storage System and associated HVAC equipment; and Authorize Staff to file the Notice of Completion with the Los Angeles County Clerk. 13. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH MUNISERVICES FOR REVENUE AUDIT AND CONSULTING SERVICES. RECOMMENDED ACTION: Approve a Professional Services Agreement with MuniServices for Revenue Audit and Consulting Services; and Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City. 14. ADOPT RESOULTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE LEAGUE OF CALIFORNIA CITIES FOR THE HELEN PUTNAM AWARD FOR EXCELLENCE. RECOMMENDED ACTION: Adopt Resolution No. 2017-C23 authorizing the submittal of an application to the League of California Cities for the Helen Putnam Award for Excellence; and Authorize the City Manager or designee, to execute all documents that may be necessary to facilitate the application award. 4/3/2017 - 5 - 15. ADOPT RESOLUTION FINDING THAT THE PUBLIC INTEREST AND CONVENIENCE REQUIRE THE SALE OF CERTAIN CITY PROPERTY AND SETTING A PUBLIC HEARING TO CONSIDER THE CONVEYANCE OF THE PROPERTY. RECOMMENDED ACTION: Adopt, by majority vote, that certain Resolution No. 2017-C24 entitled "A Resolution of the City Council of the City of Azusa Finding that the Public Interest and Convenience Require the Sale of Certain Real Property and Declaring its Intent to Sell Such Property" for the property located at 943 Vernon Avenue in the City and Setting a Public Hearing for April 17, 2017 to Consider the Conveyance of the Property. F. SUCCESSOR AGENCY RELATED BUSINESS. L RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MARCH 2. 2017 THROUGH MARCH 14. 2017 AND MARCH 15. 2017 THROUGH MARCH 29,2017. RECOMMENDED ACTION: Adopt Resolution No. 2017-R04 and Resolution No. 2017-R05 allowing certain claims and demands to be paid out of Successor Agency Funds. G. ADJOURNMENT. The meeting will be adjourned in memory of Evelyn Nino Guardado, Lifelong Azusa Resident. UPCOMING MEETINGS: April 10, 2017, 6:00 p.m. Special Meeting City Council Reorganization April 17, 2017, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting May 1, 2017, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. CERTIFICATION I, Adrian Garcia, CMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on March 30, 2017, seventy- two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk's Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City's Web Page at www.ci.azusa.ca.us. Adrian Garcia, CMC Chief Deputy City Clerk Azusa City Clerk's Office 4/3/2017 - 6 -