HomeMy WebLinkAboutE-04 Staff Report CM Signed Contracts and AgreementsCM Executed Contracts
October 3, 2016
Page 3 of 3
CONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF FINANCE
DATE: APRIL 3, 2017
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER FOR
NOVEMBER AND DECEMBER OF 2016
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies services and equipment. The ordinance went into effect on August 21, 2015.
Section 2-538 (c)(2) includes a provision that a list of contracts and their amounts be provided to
the City Council when the City Manager/Purchasing Officer executes contracts within the
authority limit of $25,000 or less. This action is to receive and file the list of contracts executed by
the City Manager for the months of November and December 2016.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the list of agreements executed by the City Manager for the
months of November and December of 2016.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and
purchase of projects, supplies services and equipment. The amendments provide more
effective and efficient procurement processes including an increase to the formal bidding
procedures and thresholds for the City Manager to award contracts up to $25,000 for
professional services, supplies and equipment.
During the months of November and December, the City Manager executed eleven (5)
contracts under $25,000, of which many are re-occurring annual services as follows:
APPROVED
CITY COUNCIL
Date: 4/3/2017
Received and Filed
CM Executed Contracts
April 3, 2017
Page 2
Vendor Name Date Amount Fund Agreement
Type Purpose Signed
GO Architects Inc. 11/1/2016 $24,500 PW
Endowment
Professional
Services
Agreement
Architectural
Services
OMB Electrical Engineers
Inc
11/10/2016 $6,338 Electric Professional
Services
Agreement
Street Lighting
Photometric Study
Carlisle Communications 11/30/2016 $8,000 General Fund Letter of
Agreement
Business Writing
Classes
Blais & Associates 12/7/2016 $8,410 Water Letter of
Agreement
Grant Development
Svcs. Bureau of
Reclamation
Ralph Andersen &
Associates
12/14/2016 $24,975 General Fund Letter of
Agreement
Executive Search
Services
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved:
Talika M. Johnson Louie F. Lacasella
Director of Finance Management Analyst
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager