HomeMy WebLinkAboutE-10 - Staff Report, Increase Control Air Blanket Purchase OrderCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: APRIL 17, 2017
SUBJECT: AUTHORIZATION TO INCREASE A BLANKET PURCHASE ORDER FOR
CONTROL AIR CONDITIONING SERVICE CORPORATION
SUMMARY:
The Public Works Department utilizes Control Air Conditioning Service Corporation as its vendor for
routine preventative maintenance, as well as repairs to the City’s HVAC systems. The blanket purchase
order for FY 16-17 was approved at $40,000. Due to an increased need for repairs Staff is requesting
that the blanket purchase order for FY 16-17 be increased by an additional $40,000 for a total
expenditure of $80,000. The proposed action approves an increase to the blanket purchase order for
Control Air Conditioning Service Corporation.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Approve an increase to the blanket purchase order for Control Air Conditioning Service
Corporation from $40,000 to $80,000.
BACKGROUND:
The City uses Control Air Conditioning Service Corporation as its vendor for preventative maintenance
and repairs to City HVAC systems. This vendor was selected through an RFP selection process and the
agreement was awarded on June 6, 2016. Due to the age of the HVAC equipment and several large
repairs/replacements, Staff is close to exceeding the $40,000 blanket purchase order limit. Staff is
requesting that the blanket purchase order be increased to $80,000 to cover repairs as needed through the
end of the fiscal year.
APPROVED
CITY COUNCIL
4/17/2017
Control Air Purchase Order
April 17, 2017
Page 2
FISCAL IMPACT:
Staff will prepare a FY 2016-2017 budget amendment in the amount of $40,000 under 10-55-666-000-
6493 upon approval of the recommended action and increase Blanket Purchase Order 026103 by
$40,000 to a total of $80,000.
Prepared by: Fiscal Impact Reviewed by:
Daniel Bobadilla, P.E. Talika M. Johnson
Director of Public Works/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager