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Home My WebLink AboutE-12 Purchase one 2015 Honda police motorcycleCONSENT ITEM E-12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: STEPHAN E. HUNT, CHIEF OF POLICE DATE: JANUARY 3, 2017 SUBJECT: APPROVE PURCHASE OF ONE (1) 2015 HONDA ST1300 POLICE MOTORCYCLE SUMMARY: As part of the ongoing management of the Azusa Police Department’s motorcycle fleet, motorcycles are retired out of the fleet when appropriate and deemed necessary. The proposed actions waives the competitive bidding process and authorizing the purchase of one (1) 2015 Honda ST1300 police motorcycle with full emergency equipment package from Huntington Beach Honda. RECOMMENDATION: Staff recommends that the City Council take the following actions: 1) Waive the competitive bidding process due to sole source as authorized under Azusa Municipal Code Section 2-520(b); and 2) Approve the purchase of one 2015 Honda ST1300 police motorcycle with full emergency equipment package from Huntington Beach Honda, in an amount not to exceed $26,164.59 to be reimbursed by the California Office of Traffic Safety Grant. DISCUSSION: The Azusa Police Department began converting its police motorcycles to Honda in 2007 due to their safety features being comparable to BMW at a lower purchase and maintenance price. Since then and to this date, Huntington Beach Honda is the only local dealership where a fully equipped police motorcycle can be purchased. The new motorcycle will replace an existing 2005 Honda purchased in 2007 (Azusa I.D. #3925) with 66,841 miles. This motorcycle is beyond the manufacturer’s warranty and needs to be removed from daily deployment. The motorcycle will continued to be used as a “training motorcycle” for new motor officers prior to and through the formal motorcycle academy. APPROVED COUNCIL MEETING 1/3/2017 Approve Purchase of Police Motorcycle January 3, 2017 Page 2 The Police Department attempted to obtain quotes from other Honda dealers, however, other dealers do not offer a completely “Turn Key” motorcycle with emergency equipment, radio and warranty. The City of Irwindale experienced the same issue in August 2016 with the purchase of a Honda. The purchase was ultimately awarded to Huntington Beach Honda by the City of Irwindale in the amount of $31,882.65. The quote the Police Department received from Huntington Beach Honda is for $26,164.59 which is $5,718.06 lower than the price paid by the City of Irwindale. Under Section 2-520(b) in the Azusa Municipal Code, when the City determines that only one vendor “with singular characteristics or performances capabilities” can provide “unique commodities or services” to the City, the purchase of those commodities is deemed a “sole source” purchase and is exempt from the City’s competitive bidding requirements. Staff recommends that the City Council determine Huntington Beach Honda as a sole source provider of the motorcycle and authorize its purchase in the amount of $26,164.59. FISCAL IMPACT: The full purchase price of one (1) fully equipped police motorcycle is reimbursable to the City through an approved grant from the Office of Traffic Safety not to exceed $27,000 (Grant #PT1703). Prepared by: Reviewed and approved: Sam Fleming Stephan E. Hunt Captain Chief of Police Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager Attachments: 1) Copy of the August 10, 2016 Irwindale Agenda and Staff Report 2) Grant # PT0758 3) Quote Summary Huntington Beach Honda 4) Emergency Equipment List 5) PO signature document State of California – Office of Traffic Safety GRANT AGREEMENT - Page 1 OTS-38 (Rev. 4/16) GRANT NUMBER PT1703 1. GRANT TITLE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) 2. NAME OF AGENCY 4. GRANT PERIOD CITY OF AZUSA 3. AGENCY UNIT TO ADMINISTER GRANT From: 10/1/16 AZUSA POLICE DEPARTMENT To: 9/30/17 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in traffic collisions involving impairment and other primary collision factors. The funded strategies may include enforcement operations focusing on impaired driving, distracted driving, nighttime seat belt use, motorcycle safety, and pedestrian and bicycle safety. Operations are conducted in areas with disproportionate numbers of traffic collisions. Other funded strategies may include public awareness, educational programs and training for law enforcement. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 100,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS-38b) – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B (OTS-38d) – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 (OTS-38f) – Budget Narrative and Sub- Budget Narrative (if applicable) • Exhibit A –Certifications and Assurances • Exhibit B* - OTS Grant Program Manual *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF AGENCY NAME: Rick Hayden PHONE: (626) 812-3215 NAME: Steve Hunt PHONE: (626) 812-3250 TITLE: Lientenant FAX: TITLE: Acting Chief FAX: ADDRESS: 725 North Alameda Avenue Azusa, CA 91702 ADDRESS: 725 North Alameda Avenue Azusa, CA 91702 E-MAIL: rhayden@ci.azusa.ca.us E-MAIL: shunt@ci.azusa.ca.us (Signature) (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Talika Johnson PHONE: (626) 812-5202 NAME: City of Azusa, Finance Department TITLE: Finance Director FAX: ADDRESS: 213 East Foothill Blvd Azusa, CA 91702 ADDRESS: 213 East Foothill Blvd Azusa, CA 91702 9. DUNS NUMBER E-MAIL: tjohnson@ci.azusa.ca.us DUNS #: 040371361 REGISTERED ADDRESS & ZIP: 213 East Foothill Blvd Azusa, CA 91702-2514 (Signature) (Date) 10. Fin Action No.Date:12. TYPE OF AGREEMENT Initial X Revision Cont. Revision No.Date: 11. Action Taken Obligated This Action Previously Obligated Total Amount Obligated TOTAL FUNDS PROGRAMMED 14. FUNDING DETAIL - FISCAL YEAR GRANT PERIOD ENDING: NAME:NAME: TITLE:TITLE: PHONE: E-MAIL: Office of Traffic Safety Office of Traffic Safety 2208 Kausen Drive, Suite 300 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 Elk Grove, CA 95758 Signature Signature OTS-38a* (Rev. 01/16) PROJECTED EXPENDITURES 21,000.00$ 39,000.00$ 14,000.00$ 26,000.00$ -$ -$ -$ -$ STATUTE 2015 2015 2016 - 20.608 100,000.00 164AL 402PT 164AL 402PT - Page 2 (Office of Traffic Safety Use Only) FUND CFDA ITEM/APPROPRIATION F.Y.CHAPTER 9/30/2017 TASK NO.F.F.Y. Amount PROGRAM INCOMEPAID MEDIA 2016-17 2015-16 2 PT1703 2016 0521-0890-101 (10/15) 0521-0890-101 (10/15) 0521-0890-101 (23/16) 0521-0890-101 (23/16) - 10/15 10/15 -- 23/16 23/16 2015 2015 2016 2016 20.600 20.608 20.600 - - 100,000.00$ TOTAL FEDERAL FUNDS: - - - - - - - - - - - - - - - - - EFFECTIVE DATE OF AGREEMENT:10/1/2016 GRANTEE CITY OF AZUSA 1 8/4/2016 GRANT NO. (916) 509-3016 2017 100,000.00 Fiscal Year 2014-15 100,000.00 whitney.braziel@ots.ca.gov WHITNEY BRAZIEL Director 13. FUNDING DISPOSITION & STATUS A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY 15. GRANT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS Program Coordinator Total 2013-14 RHONDA L. CRAFT Initial approval of 2017 HSP funds obligated. 100,000.00 100,000.00 0.00 GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT1703 PAGE 1 OTS-38b (Rev. 4/16) 1. PROBLEM STATEMENT The city of Azusa has an estimated population of 48,799 (U.S. Census Bureau: 2014 estimate). Within the last year, Azusa has increased its population due to the near completion of a new 1,250 home community in the northern part of the city. The Rosedale community expanded the city’s residential district which has added substantial traffic to our roadways. These changes in the city have created problems for the residents due to the high increase of vehicles on our roadways. This brings forth significant traffic safety concerns for the residents of this community because it is filled with numerous parks, hiking trails, and mountain views which overlook our city and attract a high number of hikers and bicyclists. Residents have complained about the increase in traffic on Sierra Madre Avenue which bisects the community. Sierra Madre Avenue is being used by residents of the Rosedale community as well as residents of the City of Glendora as a means to by-pass the heavy traffic on the 210 freeway during peak commute hours. On each end of the Rosedale community, Sierra Madre Avenue has a “round-about” intersection, constructed for purposes of “traffic calming,” controlled by yield signs. During those commute hours, drivers rarely yield the right-of-way to those entering the round-about from the intersecting streets, creating concerns for safety near those intersections. Approximately half way between the round-abouts, a stop sign was erected at a four- way intersection to assist in regulating traffic. Commuters traveling east/west on Sierra Madre Avenue seemingly view the stop sign as an inconvenience, and either fail to stop as required, or speed up to well above the 35 mph posted speed limit to the next round-about. In addition to the increased commuter traffic along Sierra Madre Avenue near the Rosedale community, commuters are discovering that this residential neighborhood also provides for “shortcuts” south to Foothill Boulevard. Stealth Stat surveys have been conducted in the community and the complaint of speeding commuters has been confirmed. Another new addition to the city is the Metro Gold Line railway extension. The extension from the city of Pasadena to the city of Azusa has been completed and became operational in March 2016. With the implementation of the new railway, there is a high risk potential for pedestrians and drivers alike. The residents of Azusa are not accustomed to having an active Metro railway route in the city and the hazards associated with grade crossings. It is anticipated that a rise in injury collisions associated with the train may occur. In 2015, the Azusa Police Department investigated 30 DUI related traffic collisions. In 2014 the number was 26 and 2013 it was 31. During those years, with the assistance of OTS, we were able to conduct multiple DUI checkpoints and traffic enforcement details. GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT1703 PAGE 2 OTS-38b (Rev. 4/16) A. Traffic Data Summary: Collision Type 2013 2014 2015 Collisions Victims Collisions Victims Collisions Victims Fatal 3 3 3 3 1 2 Injury 197 271 166 245 233 319 Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol - Involved 1 10 1 17 0 5 0 7 1 6 2 10 Hit & Run 0 16 0 17 0 11 0 13 0 14 0 22 Nighttime (2100-0259 hours) 0 16 0 23 0 19 0 24 0 30 0 43 Top 3 Primary Collision Factors Fatal Injury Killed Injured #1 - Unsafe Speed 0 55 0 74 #2 - Improper Turning Movement 0 27 0 35 #3 - Right-of-Way 0 19 0 27 2. PERFORMANCE MEASURES A. Goals: 1) Reduce the number of persons killed in traffic collisions. 2) Reduce the number of persons injured in traffic collisions. 3) Reduce the number of persons killed in alcohol-involved collisions. 4) Reduce the number of persons injured in alcohol-involved collisions. 5) Reduce the number of persons killed in drug-involved collisions. 6) Reduce the number of persons injured in drug-involved collisions. 7) Reduce the number of persons killed in alcohol/drug combo-involved collisions. 8) Reduce the number of persons injured in alcohol/drug combo-involved collisions. 9) Reduce the number of motorcyclists killed in traffic collisions. 10) Reduce the number of motorcyclists injured in traffic collisions. 11) Reduce hit & run fatal collisions. GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT1703 PAGE 3 OTS-38b (Rev. 4/16) 12) Reduce hit & run injury collisions. 13) Reduce nighttime (2100 - 0259 hours) fatal collisions. 14) Reduce nighttime (2100 - 0259 hours) injury collisions. 15) Reduce the number of bicyclists killed in traffic collisions. 16) Reduce the number of bicyclists injured in traffic collisions. 17) Reduce the number of pedestrians killed in traffic collisions. 18) Reduce the number of pedestrians injured in traffic collisions. B. Objectives: 1) Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2) Participate in the following campaigns: • National Walk to School Day – October 5, 2016 • National Teen Driver Safety Week – October 16-22, 2016 • NHTSA Winter Mobilization – December 16, 2016 to January 1, 2017 • National Distracted Driving Awareness Month – April 2017 • National Bicycle Safety Month – May 2017 • National Motorcycle Safety Month – May 2017 • National Click It or Ticket Mobilization – May 17 -20, 2017 • NHTSA Summer Mobilization – August 19, 2017 to September 6, 2017 • National Child Passenger Safety Week – September 17-23, 2017 • California’s Pedestrian Safety Month – September 2017 3) Develop (by December 31) and/or maintain a “HOT Sheet” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 4) Send 1 law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hour) POST-certified training. 5) Send 1 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT1703 PAGE 4 OTS-38b (Rev. 4/16) 6) Send 1 law enforcement personnel to the Drug Recognition Expert (DRE) training. 7) Send 1 law enforcement personnel to the DRE Recertification training. 8) Conduct 2 DUI/DL Checkpoints. Note: A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the NHTSA Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint operation. For combination DUI/DL checkpoints, departments should issue press releases that mention DL’s will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoint operations should read “DUI/Driver’s License Checkpoint Ahead.” OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoint operations that begin prior to 1800 hours. 9) Conduct 9 DUI Saturation Patrol operation(s). 10) Conduct 2 Warrant Service operation(s) targeting multiple DUI offenders who fail to appear in court. 11) Conduct 5 Traffic enforcement operation(s), including but not limited to, primary collision factor violations. 12) Conduct 2 Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 13) Conduct 4 highly publicized Pedestrian and Bicycle enforcement operation(s) in areas of or during events with a high number of pedestrian and/or bicycle collisions resulting from violations made by pedestrians, bicyclists, and drivers. Note: It is recommended the grantee issue an advance press release and conduct social media activity prior to each operation to publicize and raise awareness about pedestrian and bicycle safety issues. 14) Conduct 4 Traffic Safety educational presentations with an effort to reach 1,500 community members. Note: Presentations may include topics such as distracted driving, DUI, speed, pedestrian and bicycle safety, seatbelts and child passenger safety. NOTE: Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT1703 PAGE 5 OTS-38b (Rev. 4/16) 3. METHOD OF PROCEDURE A. Phase 1 - Program Preparation, Training and Implementation (1st Quarter of Grant Year) • The department should develop operational plans to implement the “best practice” strategies outlined in the objectives section. • All training should be conducted this quarter. • All grant-related purchases should be made this quarter. • In order to develop/maintain the “HOT Sheets,” research will be conducted to identify the “worst-of- the-worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The HOT Sheets may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. HOT Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations. B. Phase 2 - Program Operations (Throughout Grant Year) • The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements • Submit all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. a) If an OTS template-based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would be 10-20 days prior to the release date to ensure adequate turn-around time. b) Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. c) Activities such as warrant service operations and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results. GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT1703 PAGE 6 OTS-38b (Rev. 4/16) • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics. C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) • Agencies are required to collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting form will be completed each quarter and submitted as part of the QPR. • Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning and guiding the grant efforts. • Reports shall be completed and submitted in accordance with OTS requirements as specified in the Grant Program Manual. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full support of the city of Azusa. Every effort will be made to continue the activities after the grant conclusion. SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. PT1703 OTS-38d (Rev. 4/16) Page 1 of 1 TOTAL AMOUNT $ 35,000.00 $ 65,000.00 CFDA FY-1 20.608 20,570.00$ 20,570.00$ 20.608 10,399.00$ 10,399.00$ 20.608 2,190.00$ 2,190.00$ Benefits @ 5.550%20.608 1,841.00$ 1,841.00$ 20.600 5,510.00$ 5,510.00$ 20.600 4,000.00$ 4,000.00$ 20.600 10,970.00$ 10,970.00$ 20.600 5,100.00$ 5,100.00$ Benefits @ 5.550%20.600 1,420.00$ 1,420.00$ 62,000.00$ 62,000.00$ 20.600 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 20.600 27,000.00$ 27,000.00$ 27,000.00$ 27,000.00$ 20.600 5,000.00$ 5,000.00$ 20.600 3,000.00$ 3,000.00$ 8,000.00$ 8,000.00$ 100,000.00$ 100,000.00$ FUND DESCRIPTION FISCAL YEAR ESTIMATES 10/1/16 thru 9/30/17 In-State Category Sub-Total B. TRAVEL EXPENSE Pedestrian and Bicycle Enforcement Traffic Safety Educational Presentations Minimum Penalties for Repeat Offenders For Driving While Intoxicated State and Community Highway Safety Warrant Service Traffic Enforcement A. PERSONNEL COSTS Positions and Salaries FUND NUMBER 164AL 402PT CATALOG NUMBER (CFDA) 20.608 20.600 TOTAL COST TO GRANT Overtime Distracted Driving COST CATEGORY DUI/DL Checkpoints DUI Saturation Patrols GRANT TOTAL Category Sub-Total Category Sub-Total Category Sub-Total F. INDIRECT COSTS Radar Device C. CONTRACTUAL SERVICES None Category Sub-Total D. EQUIPMENT None Category Sub-Total Police Motorcycle E. OTHER DIRECT COSTS Video Equipment SCHEDULE B-1 GRANT NO. PT1703 BUDGET NARRATIVE Page 1 OTS-38f (Rev. 4/16) PERSONNEL COSTS Overtime Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Reserve Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $45.64/hour to $113.11/hour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Overtime Benefit Rates Unemployment Insurance 0.10% Workers Compensation 4.00% Medicare 1.45% TOTAL BENEFIT RATE 5.55% TRAVEL EXPENSE In State Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include costs to send 1 person to the Social Media Marketing World conference in San Diego. All conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES None EQUIPMENT 1 Police Motorcycle(s) - fully equipped motorcycle(s) to be used for grant purposes. Costs may include communication equipment, emergency equipment package, safety bars and modifications and accessories. SCHEDULE B-1 GRANT NO. PT1703 BUDGET NARRATIVE Page 2 OTS-38f (Rev. 4/16) OTHER DIRECT COSTS 2 Radar Device(s) - to measure the speed of motor vehicles for speed enforcement. Video Equipment – for use in producing traffic safety educational presentations/videos. Costs may include software, backgrounds, background stand, light panels, and boom microphone kit INDIRECT COSTS None PROGRAM INCOME There will be no program income generated from this grant. EXHIBIT A CERTIFICATIONS AND ASSURANCES Certifications and Assurances (Rev. 5/16) Page 1 Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agenc y officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR §18.12. The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended • 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which requires Federal-aid recipients and all sub-recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. EXHIBIT A CERTIFICATIONS AND ASSURANCES Certifications and Assurances (Rev. 5/16) BUY AMERICA ACT Page 2 The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)), which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY (HATCH ACT) The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, sub-grants, and contracts under grant, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. EXHIBIT A CERTIFICATIONS AND ASSURANCES Certifications and Assurances (Rev. 5/16) RESTRICTION ON STATE LOBBYING Page 3 None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION Instructions for Primary Certification 1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. EXHIBIT A CERTIFICATIONS AND ASSURANCES Certifications and Assurances (Rev. 5/16) Page 4 7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered Transactions (1) The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/grant agreement had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this grant agreement. EXHIBIT A CERTIFICATIONS AND ASSURANCES Certifications and Assurances (Rev. 5/16) Page 5 Instructions for Lower Tier Certification 1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingl y rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant agreement is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. EXHIBIT A CERTIFICATIONS AND ASSURANCES Certifications and Assurances (Rev. 5/16) Page 6 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant agreement. Below are the specifications for a new Honda ST1300PAF 2015 Police Bike with the following Emergency Equipment. Sound Off Signal Generation 4 LED Lights with CA Title 13 Lenses Front Facing by windshield 2 RED/BLUE/WHITE facing forward (Flashing) (NFORCE SSM) 1 RED Ghost Light center mounted (Steady) 1 Sound Off Flasher unit (Wig Wag) 2 Stainless Steel Mounting bolts for front facing lights. (PART # 1300-MH) 2 Aluminum Mounting Brackets for Front Facing Lights. (PART # 1300-PRD) 1 Red mounted on dash to warn of rear lights being on (1300-5B) Side Mounted 2 WHITE/BLUE (FLASHING) on both sides front cowls @ 45 degree angle (NFORCE SSM) 2 Aluminum Mounting wedges for Front side cowl lights (PART # 1300-FR-WDG) 2 RED/BLUE (FLASHING) on both sides of Radio Box (MPOWER SSM) Rear of Bike 2 BLUE/RED (FLASHING) one mounted high on top bar and one mounted above License Plate (NFORCE DGS) 2 BLUE LED Marker (Pursuit) lights integrated into License Plate 1 Aux LED Brake Light with deceleration Module on License Plate Frame "Siren" 1 Compact 100 WATT Electronic PA Speaker, (Sh4003-6B-A) 1 Siren Mount (1300-SPK) 1 100 Watt power supply for siren with Airhorn integrated (HBSA200R) 1 ST13 Wiring Harness (1300-harness) Accessories 1 Chrome front & rear small 1300-008 1 Baton & Flashlight holder mounted on right front guard 1300-003 1 Heated Handgrips (1300-HEATEDGRIP) 1 Hondaline Accessory harness for handgrips (08A30-MCS-100) 1 Hondaline 12 volt accessory plug (08V70-MCS-100) 1 Opening Radio Box Battery Upgrade 1 Battery Upgrade Kit (1300-Batt and PC5454 Battery) 1 Smart Battery charger M4 Rifle Rack 1 M4 Rifle Rack with trigger guard and adjustable length muzzle plug (1300-M4_GR) 1 Electronic gunlock with #3 key 1 Gunlock timer with 8 second delay wired to ignition 1Reinforced antenna bracket (painted black) PRICING HONDA ST1300PAB Bike $ Doc Fee $ Equipment $ Install $ Sales Tax % $ Ca Tire Tax $ Total $ E-12 Attachment 5 PO Requistion for Honda16 (Quotes Summary Form) 1. Dept. Head approval required 5. Letter of Agreement 9. Professional Svcs Agreement 2. City Manager approval required 6. Equip. Purchase Contract 10. Public Works Contract 3. City Council/Util. Board approval required 7. Maintenance Agreement 11. Exercise reasonable purdence in seeking price quotes 4. City Attorney approves as to form 8. Formal Bid Process 12. Enterprise Fund (Electric, Water, Wastewater) (Note: All requisiions require Division Head's approval. Item 4 to 10 require Contract Checklist Form) $ 1 $ 2 $ 3 $ Prepared by:Sgt. Randy Schmidt #1081 Date: Requested by:Sgt. Randy Schmidt #1081 Date: Div. Head Approval:Date: Dept. Head Approval:Date: City Manager Approval:Date: City Council/Util. Board Approval:Date: $5,000 - $25,000 (1,2,3,9) Zip: $5k - $125k (1,2,3,10) $5k - $150k Ent Fund (1,2,3,10,12) Over $25,000 (1,2,3,4,8,9) 17555 Beach Blvd Over $25,000 (1,2,3,4,6,8)Over $25,000 (1,2,3,4,7,8)Over $125,001 (1,2,3,4,8,10) Over $150,001 Ent Fund (1,2,3,4,8,10,12) $5,000 - $25,000 (1,2,3,7) Office Use - P.O. Requisition No.: 26,164.59 Huntington Beach Honda Huntington Beach, Ca (714)842-5533 Budget Acct. #: Telephone 26,164.59 Contact Vendor Contact Roger Smith (Owner) City, State Contact Vendor Huntington Beach, CaHuntington Beach Honda (714)842-5533 Vendor Tax ID: (Required for New Vendor) Vendor No.: Descriptions: Award To: Tel: (714)842-5181 Address: City, State: 2015 Honda ST 1300PAF Police Motorcycle fully equipped 92647 Supplies & Equip. 3 written quotes Exercise reasonal prudence (11) $5,000 - $25,000 (1,2,11) Formal bid Telephone City, State Telephone City, State Fax: Date:10-18-16 City of Azusa Summary of Price Quotations Up to $4,999.99 (1)Up to $4,999.99 (1)Up to $4,999.99 (1) Maint. Svcs.Professional Svcs Public Projects Up to $4,999.99 (1)