HomeMy WebLinkAboutE-13 Award Contract for Azusa Ave and Fifth St Parking Lot ImprovementsCONSENT ITEM
E-13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: JANUARY 3, 2017
SUBJECT: AWARD A CONTRACT FOR THE AZUSA AVENUE AND FIFTH STREET PARKING LOT
IMPROVEMENTS PROJECT NO. 73017D
SUMMARY:
On November 7, 2016, the City Council approved plans and specifications to convert a vacant lot, located at the
southeast corner of Azusa Avenue and Fifth Street, into a parking lot (Project No. 73017D) and authorized Staff
to solicit bids. Sealed bids were received on December 13, 2016. The proposed action awards a contract to El
Camino Asphalt Paving Corp. as the lowest and responsible bidder.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1) Award a contract in the amount of $70,308.48 to El Camino Asphalt Paving Corp. for the Azusa Avenue
and Fifth Street Parking Lot Improvements Project No. 73017D; and
2) Approve a budget amendment for Project No. 73017D in the amount of $20,308.48; and
3) Authorize the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of
the City.
DISCUSSION:
Downtown Azusa currently has limited parking to accommodate downtown patrons and its employees.
As a result of the limited parking, vehicles generally spill over into the local residential neighborhoods, prompting
complaints from residents about trash, noise, and limited parking for their own guests.
In an effort to resolve the parking problem, Staff proposes to convert the City-owned vacant lot located at the
southeast corner of Azusa Avenue and Fifth Street into a parking lot. With a few improvements, this area can
yield 30 parking spaces. The necessary improvements include an asphalt overlay, striping, solar lighting, a
drainage channel, and a new drive approach.
Once the project is complete, additional signage will be posted along streets adjacent to and near the parking lot
directing Downtown guests to the new parking lot. This should reduce the number of vehicles parking in front of
APPROVED
COUNCIL MEETING
1/3/2017
Azusa and Fifth Parking Lot Project
January 3, 2017
Page 2
residential areas which has been a source of concern for a number of people in the area. In addition, Staff will
collaborate with downtown business owners to encourage their employees to park in the new parking lot, freeing
up parking spaces in the adjacent downtown parking lots for customers.
Sealed bids were received and opened on December 13, 2016. Results are as follows:
No. Company Location Total Bid
1 El Camino Asphalt Paving Corp. Orange, CA $63,916.80
2 CEM Construction Corp. Downey, CA $86,720.00
3 California Landscape and Design Inc. Upland, CA $95,720.00
4 Sully Miller Contracting Co. Brea, CA $107,480.00
5 E.C. Construction South El Monte, CA $109,409.55
6 Horizons Construction Orange, CA $119,355.00
7 HYM Engineering Inc. Buena Park, CA $120,775.00
8 All American Asphalt Corona, CA $120,922.19
9 Palp, Inc Long Beach, CA $123,456.00
10 PCN3, Inc. Los Alamitos, CA $196,770.00
11 Minako America Corp. Gardena, CA $281,700.00
12 Gentry General Engineering Inc. Rancho Cucamonga, CA $299,200.00
The lowest, responsive bid was submitted by El Camino Asphalt Paving Corp., a general engineering construction
company which has been in business for over 32 years and has recently completed projects of similar scope in the
cities of Huntington Beach, Pasadena, Villa Park and Yorba Linda.
ENVIRONMENTAL CLEARANCE
This action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA)
pursuant to Section 15311(b) Small parking lots, of the State of California CEQA Guidelines. Staff is directed to
file a Notice of Exemption with the Los Angeles County Clerkâs Office upon project approval.
FISCAL IMPACT:
The contract award amount is $70,308.48, which includes 10% for potential change orders. The project was
originally budgeted at $50,000.00 in Fiscal Year 2016-17 with Electric Funds under 73017D-7120. A budget
amendment in the amount of $20,308.48 is necessary to cover the difference between the contract award amount
and the original budgeted amount. There is sufficient fund balance in the Electric Funds to cover for the budget
amendment request amount of $20,308.48.
Prepared by: Reviewed and Approved:
Daniel Bobadilla, P.E Talika M. Johnson
Director of Public Works/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager
Attachment:
1) Public Works Contract