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HomeMy WebLinkAboutE-04 Class Specification Revisions - Transp Sup and Police Adm Svcs MgrClass Specification Revisions January 3, 2017 Page 1 CONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: SHERI SAN MIGUEL, INTERIM DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT DATE: JANUARY 3, 2017 SUBJECT: APPROVAL OF CLASSIFICATION SPECIFICATION REVISIONS FOR TRANSPORTATION SUPERVISOR AND REVISIONS AND UNIT MODIFICATION FOR POLICE ADMINISTRATIVE SERVICES MANAGER SUMMARY: On December 13, 2016, the Personnel Board met and approved the classification specification (class spec) revisions two positions --Transportation Supervisor and Police Administrative Services Manager (Civilian Position). The proposed actions approve the attached classification specification (class spec) revisions. RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Approve the attached finalized class spec revisions of Transportation Supervisor and Police Administrative Services Manager (Civilian Position). DISCUSSION: Transportation Supervisor: The position of Transportation Supervisor is an existing position in the Azusa City Employee’s Association (ACEA) Bargaining Unit. On December 29, 2016, this position will be vacated due to the retirement of a 27 year employee. There is an urgent need to fill this position in order to continue operating the City’s Gold Line and shuttle services to Azusa residents. In order to have APPROVED COUNCIL MEETING 1/3/2017 Class Specification Revisions January 3, 2017 Page 2 a successful competitive recruitment to attract the most qualified candidate for this position, it necessary to make revisions to the existing class specification language. Revisions are also necessary to reflect the current essential job functions, qualifications, and required licenses of the position. The revisions have been reviewed and approved by the ACEA bargaining unit. Police Administrative Services Manager (Civilian): Through a recent signed Petition for Unit Modification and Recognition, the Azusa Police Management Association (APMA) requested that this position be placed in the Azusa Middle Management Association (AMMA). The position of Police Administrative Services Manager is a civilian position currently in the APMA, and the AMMA is the appropriate “non-sworn” Bargaining Unit. The revisions to the class specification and Unit Modification have been reviewed and approved by both the APMA and AMMA Bargaining Units. FISCAL IMPACT: There is no fiscal impact associated with the recommended action. Prepared by: Reviewed and Approved: Traci Bailey Sheri San Miguel Human Resources Technician Interim Director of Human Resources and Risk Management Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager Attachments: 1) Transportation Supervisor 2) Police Administrative Services Manager (Civilian Position) Date Adopted: 1-3-17 Class Code: 4196 ACEA CITY OF AZUSA TRANSPORTATION SUPERVISOR DEFINITION Under limited supervision, plans, schedules and administers transportation services; supervises personnel assigned to the transportation program; performs related duties as required. CLASS CHARACTERISTICS This position reports to the Director of Public Works/City Engineer, or designee, and is a first line supervisory class responsible for overseeing and administering the day to day operations of the City's Gold Line Shuttle and demand response transportation programs. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Supervises the day to day operations of the City's Gold Line Shuttle and demand response transportation programs. Plans transportation services including the design of routes and schedules, ordering equipment, writing specifications for new vehicles, and ensuring that program is within federal, state and local ordinances, laws and regulations and budgetary constraints. Supervises bus drivers and dispatchers; conducts safety and other training programs; hires, evaluates and trains personnel; takes necessary disciplinary actions; writes performance evaluations. Coordinates driver license and medical examination card renewals. Writes reports on transportation program activities including maintenance records on vehicles, expenditures, accident investigations, and summary report of activities. Maintains a maintenance program for vehicles; performs safety and preventative maintenance inspections; maintains records; arranges for services and repairs of vehicles. Investigates complaints and accidents; determines appropriate course of action; resolves problems. Oversees the City’s Rideshare Program. Attends a variety of meetings related to transportation programs and coordinates activities with a variety of state and federal agencies. Page 2 of 3 Class Specification Transportation Supervisor MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. 1. Respond to requests for information regarding transit services. 2. Act as a substitute bus driver and/or dispatcher. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a high school degree plus three years of experience as a bus driver, which includes one to two years of’ experience in terminal operations and supervision. Knowledge, Skills and Abilities Considerable knowledge of transportation needs and operational issues of transportation programs; state, federal, and local legislation, including familiarity with ADA, FTA, and CalTip policies and regulations; knowledge of provisions of the California Motor Vehicle Code; principles and techniques of supervision; terminal office operations and record keeping practices; general office procedures. Proficient in Microsoft software (Word and Excel) with the ability to write reports and keep accurate records; supervise and evaluate the work of assigned staff; make decisions regarding operational and personnel functions; respond to emergency and problem situations in an effective manner; train personnel on defensive driving techniques and accident prevention practices; communicate effectively with a variety of personnel and establish effective working relationships; explain and apply policies and procedures; understand and follow verbal and written directions; work independently; analyze data and information; draw logical conclusions; assign bus drivers and dispatch effectively; perform mathematical computations; operate a computer and use of a variety of computer software; read and interpret street maps; investigate complaints and accidents; effectively communicate over a two-way radio; ability to check oil, gas, brakes, and learn basic operating mechanics of vehicles in order to detect mechanical problems. Special Requirements Possession of a Class A or B California driver's license with unrestricted passenger and air brakes endorsement and a satisfactory driving record. Possession of or ability to obtain CPR and First Aid Certification. Page 3 of 3 Class Specification Transportation Supervisor Physical Working Conditions Position requires sitting for long periods of time. Occasional standing, walking on uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements above and below shoulder level in performance of daily duties. The position requires both near and far vision when driving and operating assigned equipment and acute hearing is required when providing face-to-face service. The need to lift, carry, pull and push tools, supplies and other equipment weighing up to 25 pounds is also required. Additionally, the incumbent may be required to respond to after-hours emergency call-outs. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations Page 1 of 3 Date Adopted: 12-02-96 Revised: 1-3-2017 Range: 3411 AMMA CITY OF AZUSA POLICE ADMINISTRATIVE SERVICES MANAGER (Civilian Position) DEFINITION Under limited supervision, plans, directs, coordinates, supervises and participates in the preparation, processing, and management of police records and communications; manages and coordinates diverse and complex administrative support service assignments; plans, organizes and directs budgetary, fiscal, and personnel operations; coordinates and conducts various analytical studies; develops, establishes and implements policies and procedures; formulates programs and projects; performs related duties as required. CLASS CHARACTERISTICS The Police Administrative Services Manager is a non-sworn classification who reports to a Police Captain and is responsible for the managing of records, communications and performs other administrative services. This class is characterized by the responsibility to develop, manage and coordinate the policies, programs, and financial operations of the Police Department. Incumbents exercise decision-making authority. Direct Supervision is exercised over professional, technical and/or clerical staff. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Directs police records preparation, processing, and files management activities; maintains security of police records, ensuring that information is released in accordance with related laws and department policies. Advises, and otherwise provides assistance to other department personnel regarding dispatching and records activities or the operation of automated records systems; provides liaison to other law enforcement agencies regarding dispatching and records related inquiries. Compiles statistical data, or directs such activity, and prepares reports; conducts records audits; prepares work schedules for assigned staff and approves time off. Responds to inquiries and resolves complaints; provides information to the public in accordance with established laws, codes, regulations, and policies; Provides liaison to the public, and as designated representative, participates in committee or community activities to contribute to discussions regarding police activities. Directs and participates in the development and implementation goals, objectives, policies, and procedures; monitors effectiveness of policies and procedures and makes revisions or recommendations for improvement as appropriate. Conducts special projects involving department or work unit issues as assigned; conducts research and Page 2 of 3 compiles statistics; prepares related reports. Participates in the development and administration of department budget. Prepare and supervise the preparation of and review grant proposals for various programs and projects; interact with governmental agencies regarding requirements for obtaining funds and monitoring procedures. Directs and coordinates the maintenance of police facilities and the operation of the City jail. Supervises and participates in personnel investigations and background checks. Supervises assigned staff; writes performance evaluations; assists with the selection of staff; recommends disciplinary action. Develops, administers, and conducts training programs. Oversees contracts for the administration of Animal Control. Oversees court “Pitchess Motion” inquiries. Responsible for all protocols for CLETS (California Law Enforcement Telecommunications System). Oversees evidence. Oversees State mandate reimbursements under SB90. Oversees Internal Affairs Investigations on Non-Sworn staff. MARGINAL FUNCTIONS: These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include completion of a four-year college curriculum, or equivalent in public administration or a related field, including or supplemented by specialized training in automated records systems and communications systems; and five years of increasingly responsible administrative experience in a police agency which includes police dispatching and police records maintenance including three years in a responsible supervisory capacity. Successful completion of the Spillman Database Administrator training process is preferred. Knowledge, Skills and Abilities: Thorough knowledge of the principles and practices of: law enforce- ment records management; computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records; basic principles and operating characteristics of law enforcement communications systems; major principles, practices and methods of public administration, budgeting; City personnel administration policies and procedures; principles of supervision; public relations techniques; interagency communication/ assistance techniques and practices; principles and practices of police administration; general office procedures. Ability to communicate clearly and concisely, both orally and in writing; prepare and present oral and written reports concisely, completely, logically, and convincingly; research and prepare complex reports on a variety of subjects; Page 3 of 3 effectively manage police records and dispatching systems; meet the public in situations requiring diplomacy and tact; establish and maintain effective relationships with the community at large, the City Council, and other public officials; represent the City in a variety of meetings; select, train, supervise a unit or section of the Police Department; evaluate employees; deal constructively and tactfully with conflict and develop effective resolutions; make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; understand, explain and apply policies ad procedures; analyze unusual situations and resolve them through application of management principles and practices; develop and implement record management inventory control and communications systems; plan and enforce a balanced budget; develop new policies impacting department operations/procedures; obtain information through interview and interrogation. Special Requirements: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Physical, Mental and Environmental Working Conditions Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.