HomeMy WebLinkAboutE-05 Purchase 50 Hybrid LED Solar BollardsCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES
DATE: JANUARY 3, 2016
SUBJECT: APPROVE PURCHASE OF (50) HYBRID LED SOLAR BOLLARDS FOR THE
AZUSA CANYON BIKE TRAIL
SUMMARY:
The Azusa Canyon Bike Trail LED Bollard project will consist of the addition of (50) solar LED smart
bollards to the current trail. The LED smart bollards will be placed approximately 0.018 miles apart, and
will alternate from side to side wherever possible for the entire length of the bike trail. The purpose of
the project is to encourage a safe route for residents in the project area to leave their car at home and
consider walking or bicycling after dusk. The funding for this project will come from a matching grant
received from the South Coast Air Quality Management District/Mobil Source Air Pollution Reduction
Committee (MSRC) in the amount of $25,000. The matching portion of the grant will be funded by the
Azusa Light and Water Department Public Benefit Fund in the amount of $25,000, for a total project
budget $50,000. The proposed action authorizes the purchase of (50) LED hybrid LED solar bollards
from Landscapeforms in the amount of $37,768.51.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1) Approve the purchase of (50) LED hybrid LED solar bollards from Landscapeforms in a not-to-
exceed amount of $37,768.51;
2) Authorize the City Manager to execute, in a form acceptable to the City Attorney, all documents
necessary to effectuate the purchase on behalf of the City.
DISCUSSION:
The City constructed the Azusa Canyon Bike Trail at the entry to the San Gabriel Canyon in 2005. The
trail was not lit at the time due to lack of funds. On July 2015, the City submitted an application to the
South Coast Air Quality Management District/Mobil Source Air Pollution Reduction Committee
(MSRC). On September 4, 2015, the City received approval for matching grant funds in the amount of
$25,000 from the MSRC. The matching portion of the grant will be funded by the Azusa Light and
APPROVED
COUNCIL
MEETING
1/3/2017
Authorize Purchase of LED Bollards for Canyon Bike Trail
January 3, 2017
Page 2
Water Department Public Benefit Fund in the amount of $25,000, for a total project budget $50,000. The
Azusa Canyon Bike Trail LED Bollard project will consist of (50) solar LED smart bollards that will be
place every 0.18 miles apart, and will alternate from side to side wherever possible for the entire bike
trail length of 0.9 miles. The purpose of the project is to encourage a safe route for residents in the
project area to leave their car at home and consider walking or bicycling to their popular destination in
the City at dusk. The City solicited quotes from three landscape lighting companies and obtained the
following pricing:
FISCAL IMPACT:
There is no General Fund fiscal impact associated with the recommended actions. The purchase of (50)
Hybrid LED Solar Bollards is funded with SCAQMD grant in the amount of $25,000, and the balance
of $25,000 with Public Benefit Funds as summarized below:,
Azusa Bike Trail C.I.P Project Account # 28-80-410-151-7120/41017D-7120-$25,000
(SCAQMD Grant).
Azusa Light and Water Public Benefit Fund Account # 24-40-739-082-6625/MMUNIB-6625 -
$25,000 (Matching Fund),
After purchase of the bollards, the remaining balance of $12,231.49 will be used for additional materials
and installation in the project.
Prepared by: Fiscal Impact Reviewed by:
Joe Jacobs Talika M. Johnson
Director of Recreation & Family Services Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager
Attachment:
1) Fully executed contract between the City and MSRC
2) Project site map
Vendor Bid
1. Landscapeform $37,768.51
2. South Coast Lighting & Design $52,212.50
3. Walters Electric – San Dimas $54,450.55