HomeMy WebLinkAboutE-9 CM Signed Contracts and AgreementsCM Executed Contracts
October 3, 2016
Page 3 of 3
CONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF FINANCE
DATE: OCTOBER 3, 2016
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER – AUGUST 2016
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies services and equipment. The ordinance went into effect on August 21, 2015.
Section 2-538 (c)(2) includes a provision that a list of contracts and their amounts be provided to
the City Council, at least once per month, when the City Manager/Purchasing Officer executes
contracts within the authority limit of $25,000 or less. This action is to receive and file the list of
contracts executed by the City Manager for the month of August 2016.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the list of agreements executed by the City Manager for the
month of August of 2016.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and
purchase of projects, supplies services and equipment. The amendments provide more
effective and efficient procurement processes including an increase to the formal bidding
procedures and thresholds for the City Manager to award contracts up to $25,000 for
professional services, supplies and equipment.
During the month of August, the City Manager executed eleven (11) contracts under $25,000,
of which many are re-occurring annual services as follows:
Approved
Council Meeting
10/03/2016
CM Executed Contracts
October 3, 2016
Page 2 of 3
Vendor Name Date Amount Fund Agreement
Type Purpose Signed
Joe A Gonsalves & Sons 8/17/2016 $24,000 General
Fund
Professional
Services
Agreement
Legislative Services
Evanbrooks Associates 8/18/2016 $7,200 Utility
Mitigation
Letter of
Agreement
Fund Management
Foothill & Palm
Traffic Signal
Evanbrooks Associates 8/18/2016 $13,700 Utility
Mitigation
Letter of
Agreement
Fund Management
Intermodal Transit
Parking Structure
Blais & Associates 8/18/2016 $15,000 General
Fund
Letter of
Agreement Grant Services
HDL Cohen & Cone 8/23/2016 $13,600 General
Fund
Professional
Services
Agreement
Property Tax Services
Special Dist. Financing
& Admin 8/24/2016 $8,500 General
Fund
Letter of
Agreement
Special Tax
Consulting Services
JDA Decisions 8/25/2016 $7,000 General
Fund
Letter of
Agreement
Parking Citation
Review Services
LAE Associates Inc. 8/25/2016 $14,400 Utility
Mitigation
Letter of
Agreement
Fund Management
Alosta Ave
Improvement Project
Neighborhood
Homework House 8/29/2016 $10,000 CDBG
Professional
Services
Agreement
Grant Award
Santa Anita Family
Services 8/30/2016 $10,000 CDBG
Professional
Services
Agreement
Grant Award
Tierra West Advisors 8/30/2016 $5,850 General
Fund
Letter of
Agreement
Broker Price Opinion -
Real Property
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved:
Talika M. Johnson Louie F. Lacasella
Director of Finance Management Analyst
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager