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Home My WebLink AboutE-4 IMLS GRANTCONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY AND LIBRARY SERVICES DATE: OCTOBER 17, 2016 SUBJECT: ACCEPTANCE OF A GRANT FROM THE INSTITUTE OF MUSEUM AND LIBRARY SERVICES FOR THE AZUSA LIBRARY GRASSROOTS ESL PROGRAM SUMMARY: The Azusa City Library has been awarded the “Sparks! Innovation Grant” grant from the Institute of Museum and Library Services. The total grant award is $23,500. This action accepts the grant award and incorporates the grant funds into the current fiscal year budget. RECOMMENDATION: Staff recommends that the City Council take the following action: 1)Accept the grant award from the Institute of Museum and Library Services. DISCUSSION: The Azusa City Library is the recipient of the “Sparks! Innovation Grant” from the Institute of Museum and Library Services (Attachment 1). The grant will help to support the Azusa City Library Grassroots English as a Second Language (ESL) program to explore the dynamics and pathway involved to move from leading a collaboration of organizations to creating an effective partnership with organizations to provide English as a Second Language (ESL) tutoring throughout the community. Community partners together form Grassroots ESL, a library-led, community-driven program in which each organization provides ESL tutoring for their constituents at their site with leadership from the public library. Over a one-year period, from October 2016 through September 2017, the library will explore how to work with its Grassroots ESL partners to forge an increased level of shared ownership. APPROVED COUNCILMEETING 10/17/2016 Acceptance of IMLS Grant October 17, 2016 Page 2 The Azusa City Library and its partners will work with an organizational development consultant to identify and document the current relationships and structure of Grassroots ESL – both as envisioned and as actually practiced, collectively describe what the goal of equal ownership would look like, and create and implement a plan of activities to make that change. Throughout the year, the library will document the experience to produce a guide for other libraries to follow. FISCAL IMPACT: There is no fiscal impact associated with the recommended actions, since the program costs will be reimbursed by the Institute of Museum and Library Services grant. Upon Council acceptance of the grant, Finance staff will amend the FY2016-17 budget consistent with the grant award amount. Prepared by: Fiscal Impact Reviewed By: Ann Graf Talika M. Johnson Director of Information Technology Director of Finance Librar y Services Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager Attachment: 1) Grant Award September 26, 2016 Ann Graf Azusa, City of 213 E. Foothill Blvd... Azusa, CA 91702 RE: IMLS Grant SP-02-16-0027-16 Dear Ann Graf: It gives us great pleasure to notify you that your organization has been selected to receive an FY2016 Sparks! Ignition Grants for Libraries award. This cycle we received 54 applications requesting $1,192,731. Of these, we selected 16 projects to receive funding totaling $342,450. IMLS’s peer reviewers evaluated all eligible and complete grant applications, assessing the merit of each proposal and its fit with the goals of the grant program and project category. IMLS staff presented this information to the IMLS Director, who then made the final funding decisions. Included with this letter are documents you will need to manage your project: Official Award Notification for Grants and Cooperative Agreements This document verifies important information about your award, including the people designated as the Project Director and the Authorizing Official; the Federal Award Identification Number we have assigned it; the dollar amounts of the award and the cost share or match, if any; the indirect cost rate; the period of performance start and end dates; and the reporting schedule for your performance narrative and financial reports. Page 2 lists the name, phone number, and e-mail address of the program staff member who will serve as your primary IMLS contact, and any special terms and conditions of your award. Budget This document is the official approved budget for your project. Changes to it will be subject to the limitations set forth in the General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards. GETTING STARTED Here is what you need to do right away. 1. Make sure your SAM.gov registration is current and that the associated banking information is accurate. This is how IMLS transfers funds to your institution. 2. Read the General Terms and Conditions for IMLS Discretionary Awards. This document contains important information about complying with the terms of your grant. Please read all this information carefully. 3. Access the Grantee Communications Kit. This kit provides guidance for fulfilling your requirements to acknowledge IMLS and for spreading the word about your grant project. 4. Bookmark and become familiar with the Grant Recipients Administration page on the IMLS website. This is where you will find forms and instructions you will need to manage your award. If you have any questions after reviewing these materials, please get in touch with your IMLS Program Officer (named on the included award document), who is always available to assist you. Congratulations on your award. We are pleased to support your work and look forward to following the progress of your project. Sincerely, Maura Marx Deputy Director, Office of Library Services CC: Cathay Reta Official Award Notification for Grants and Cooperative Agreements Recipient Project Director : 213 E. Foothill Blvd... Azusa, CA 91702 Recipient Authorizing Official : Ann Graf Azusa, City of Org. Unit: Azusa City Library Cathay Reta Recipient Name : Recipient Unique Entity Identifier : 040371361 TIN No : 950000067 Recipient Information Basic Award Information SPARKS CFDA Name :CFDA Number: 45.312 Federal Award Identification Number (FAIN) : SP-02-16-0027-16 Federal Award Date : August 22, 2016 October 01, 2016Period of Performance Start Date : September 30, 2017 Amount of Federal Funds Obligated by this Action : 08/22/2016 $23,500.00 Original Award $ 23,500.00 Total Amount of Federal Funds Obligated : Total Approved Cost Sharing or Matching :$ 5,611.00 Indirect Cost Rate : Period of Performance End Date : 0.00 Federal Award Performance Goals : Reporting Schedule :Final Financial Dec 29 2017 Final Narrative Dec 29 2017 Page 1 Grantee is to report on performance as presented in their final approved grant application. Recipient Address : Official Award Notification for Grants and Cooperative Agreements 1. The Institute of Museum and Library Services (IMLS) provides this grant support pursuant to 20 USC § 9101 et seq. 2. The award is made in support of the purposes set forth in the original application or, if noted in the special terms and conditions of the award, in a revised plan of work that has been approved by IMLS program staff. 3. The administration of this grant and the expenditure of grant funds are subject to any special terms and conditions of this award, which may be attached as additional pages of the award notification, and the General Terms and Conditions for IMLS Discretionary Awards. The latter document incorporates by reference the uniform administrative requirements, cost principles, and audit requirements for Federal awards promulgated by the Office of Management and Budget. 4. The first request for payment will indicate the grantee’s acceptance of the award. Signature Name and Title Robin Dale Associate Deputy Director 59160301P0.2016.LP160.75120.410 IMLS Contacts Questions related to the programmatic aspects of the grant should be addressed to : Program Staff Contact : Program Staff Contact Phone : Program Staff Contact EMail : Sarah Fuller 202-653-4783 sfuller@imls.gov Questions related to the financial aspects of the grant should be sent to the financial specialist for your award, whose name and contact information may be found at : http://www.imls.gov/recipients/administration.aspx Accounting Code IMLS Authorized Official Page 2 Basic Award Information