Loading...
HomeMy WebLinkAboutE. FY 2016-17 Departmental Key Priorities1 | Page FY 2016-17 Departmental Key Priorities Departmental Key Priorities Fiscal Year 2016-17 POLICE 1. The Police Department will address the top three policing priorities: 1) Traffic related issues, 2) Gang and Graffiti crime, and 3) Homelessness issues. 2. Explore the use of body worn camera and implement a pilot program. PD is also working with neighboring agencies to submit a grant application to DOJ by April 27th for this technology on a regional basis. 3. Assign an officer to the L.A. County Task Force for Regional Auto theft Prevention (TRAP) to assist the Police Department in addressing the increase in car theft in the City. This is dependent upon increasing sworn FTE staff by at least one position. TRAP is a fully reimbursable position for participating agencies. 4. Increase the Traffic Bureau by one officer to better serve the top policing priority of traffic related issues. This too is dependent upon increasing the sworn FTE staff by one position. 5. Implement a management and leadership transition plan to maintain organizational stability during a period of increased attrition, due to retirements of veteran supervisors/commanders. RECREATION AND FAMILY SERVICES 1. Create a Park Ambassador Program to support the new HALO and new Park Ordinance programs. A Parks Ambassadors would monitor activity at all parks, serving as eyes and ears to PD, while ensuring the quality of assets in the City Park System on weekends. The program would also take care of nightly restroom lock up, freeing up Park Maintenance Staff during the week to attend to their prime responsibilities. 2.Construct full ADA Restroom compliant restrooms at Northside, Veteran’s Freedom and Gladstone Parks. 3. Purchase and installation of retro-fit shade shelter systems to existing park playground amenities and the Azusa Aquatics Center. 4. Purchase and installation of outdoor exercise equipment at Pioneer Park and Memorial Park. LIGHT & WATER 1. In conjunction with Public Works, install EV chargers in the Azusa downtown parking structure upgrade a portion of the street light fixtures to LED along Foothill and Alosta Boulevards as a demonstration project. 2. Replace the water main on Azusa Avenue from First to 3rd Streets and on First Street from Azusa Ave west to the 210 Freeway overpass to reduce main leaks and improve service reliability. 3. Initiate a smart grid electric/water demonstration project to validate the technology, communications system and business case. 4. Continue actions to divest ALW's interest in the San Juan Generating Station including payoff of all project bonds and funding of the mine reclamation and decommissioning trust funds by January 1, 2017. 5. Complete construction of the strategic connection between the Water Treatment Plant and the SGVMWD water supply pipeline in Azusa. 6. Initiate participation in the regional SoCalWater$mart water efficiency rebate program and modify ALW's drought response measures to be consistent with water supply outlook FINANCE 1. Conduct an initial presentation/work session with City Council regarding various revenue enhancement options. 2. Educate labor groups of consequences of unsustainable employee benefit plans and unfunded retirement liabilities. 3. Promote and implement plans to reduce retirement liabilities and offset with programs for employee benefits such as retirement annuities. INFORMATION ITEM PRESENTED 9/6/2016 Special Meeting 2 | Page FY 2016-17 Departmental Key Priorities 4. Develop annual budget targets by fund and establish a formal budget monitoring process to ensure the City maintains a balanced budget year-round. 5. Raise awareness of the City's financial condition, including financial planning tools utilized, status of revenues, expenses, pensions, and rates and fees through regular workshops and other tools as appropriate. 6. Develop a grants administration resource to assist departments with grant compliance. PUBLIC WORKS 1. Complete a comprehensive Policies and Procedures Manual for the Department to improve operation efficiency. 2. Continue to replace non-compliant street/traffic signs with signage that complies with the MUTCD sign reflectivity requirements at a rate of 150 per year or as resources allow. 3. Due to limited funds and significant costs associated with complete sidewalk replacement, implement a sidewalk grinding program that repairs lifted sidewalks more efficiently and at a reduced cost. 4. Identify and implement a comprehensive GIS-integrated asset management software to improve effectiveness and efficiency of public works operations. 5. Update all Public Works Standard Designs and Specifications to the latest industry standards. 6. Develop and implement a program for systematic periodic inspections of all City facilities to ensure building repairs such as roof, plumbing, electrical, and HVAC repairs are being performed in a timely manner with a proactive approach to reduce costly repairs in the future. 7. Develop and implement a “Providing the Necessities Scorecard” that evaluates Public Works’ infrastructure services essential to creating and maintaining a vibrant and economically growing community. COMMUNITY AND ECONOMIC DEVELOPMENT 1. Work with Rosedale developers to entitle the final tracts within the Monrovia Nursery Specific Plan, including the Transit 2 site. 2. Completion of the hotel project at 229 S. Azusa Avenue. 3. Commence the entitlement process for Block 36 project. 4. Commence entitlements for Dalton Property, A-2 parcels and A-3 parcels. 5. Begin process on a modification to the land fill entitlement for Waste Management. 6. Continue to enhance neighborhood revitalization, reduce blight & provide for economic growth through business attraction and retention. LIBRARY 1. Revitalize the Library Auditorium with new carpet and paint, and re-brand it into a “Community Room”. 2. Continue to serve the underserved in the community, by identifying, developing and promoting programs and resources that address the specific needs of the patrons such as Grass Roots ESL, Bi-Lingual Storytime’s and computer classes, Spanish and Chinese Collections, Citizenship classes, Workforce development, and Neighborhood Connections Resource Specialist. 3. Explore potential capital improvements for the Library Infrastructure using non-general fund monies, for lighting, electrical improvements, and ADA compliant bathroom remodel. 4. Expand our Digital Library with e-government, database resources and expanded targeted computer classes. 5. Grow Book Mobile services within AUSD to include Special Education, additional stops and after school programs. HUMAN RESOURCES 1. Promote and implement plans to reduce retirement liabilities and offset with Programs for employee benefits such as retirement annuities. 2. Meet and educate labor groups of consequences of unsustainable employee benefit plans and unfunded retirement liabilities. 3. Complete the Transition of joining a new Joint Powers Authority for Insurance Services currently in progress. 4. Complete the Classification and Compensation Study currently in progress. 5. Create and Revise Forms for the Workers’ Compensation Program. 6. Provide Workers’ Compensation 101 Training for all Department Heads, Supervisors, and Managers. 7. Create a Return to Work Program for Employees. 8. Revise our Injury Illness Prevention Program (IIPP) Documents. 3 | Page FY 2016-17 Departmental Key Priorities 9. Create a Volunteer Program to include new Process and Forms. 10. Work with CA JPIA Regional Risk Manager and Department Heads in the area of OSHA Regulations. 11. Create new Employee Performance Evaluation Forms. 12. Provide Performance Evaluation Training for all Department Heads, Supervisors, and Managers. 13. Provide Supervisor 101 Training for Supervisors and Managers. 14. Work with Director of Finance on creating the City’s Position Control System. 15. Work with Director of Finance on revising several HR/Payroll Forms. INFORMATION TECHNOLOGY 1. Implement Enterprise management solution for tablet mobile devices used in the field. 2. Expand the creation and use of interactive GIS maps and APP for support of economic development projects. 3. Replacement of document management system that will also include a weblink portal to facilitate quick access to public records and transparency. 4. Redesign and implementation of upgrade to data protection and system recovery operations. ADMINISTRATION 1. Prepare for and conduct the 2017 General Municipal Election. 2. Coordinate with Information Technology on the replacement of the existing records management system with a new, more robust system. 3. Establish a comprehensive customer service program throughout all City departments to create friendly, helpful, and courteous interaction between the City and its citizens and other customers. 4. Coordinate the replacement of obsolete audio/visual equipment in the City Auditorium with new state -of-the-art components to improve the overall broadcast quality of City Council meetings. 5. Develop and promote programs that will ensure the City's compliance with AB 1826 "Mandatory Commercial Organics Recycling" Program. 6. Coordinate the preparation of a design plan and architect’s estimate of costs to remodel and/or improve the restrooms in City Hall and Library and to install security improvements in the reception area of City Hall. 7. Continue to streamline processes and make other service improvements, including the use of technology where appropriate, to make it easier to do business with City government. 8. Ensure budget is always structurally balanced and addresses the City’s long -term unfunded liabilities.