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Home My WebLink AboutE. Goals & Objectives Tracking MatrixAZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 FISCAL YEAR END UPDATE INFORMATION ITEM PRESENTED 9/6/2016 Special Meeting Page 1 of 2 AZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 ECONOMIC DEVELOPMENT WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised Late Summer 2015 City Manager, Public Works Director and Economic and Community Development Director Complete the Azusa Transit Oriented Development Specific Plan X Specific Plan Adopted on 11/16/15. October 2015 City Manager and Economic and Community Development Director Prepare a Request for Proposal (RFP) and market to brokers/developers potential retail, dining and entertainment opportunities for Block 36 X Staff is currently drafting an exclusive negotiating agreement with the selected developer. Fourth Quarter 2015 City Manager and Economic and Community Development Director Prepare a Request for Proposal (RFP) and market to brokers/developers potential retail, dining and entertainment opportunities for Block 37 X Projected to be released during the second quarter of 2016. First Quarter 2016 City Manager and Economic and Community Development Director Prepare a Request for Proposal (RFP) and market to brokers/developers potential retail, dining and entertainment opportunities for A-2 and A-3 X The City retained CBRE to market the A-2 and A-3 properties. Several development proposals were received and presented to the City Council. Staff is currently drafting exclusive negotiating agreements with the selected developers. End of Summer 2015 City Manager and Economic and Community Development Director Hire an Economic Development consultant to assist the City with economic development X Staff hired CBRE and Kosmont Associates to assist the City with economic development activities and marketing of City/Successor Agency owned properties. Page 2 of 2 ECONOMIC DEVELOPMENT WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised Fall 2015 City Manager and Economic and Community Development Director Attend International Conference on Shopping Centers (ICSC) in San Diego specifically targeting food/grocery stores X Staff attended in September 2015. Spring 2016 City Manager and Economic and Community Development Director Attend International Conference on Shopping Centers (ICSC) in Las Vegas (specifically targeting food/grocery stores) X Staff attended in May 2016. September 2015 City Manager and Economic and Community Development Director Prepare new marketing campaign and collateral materials designed to attract new and retain/expand existing businesses in the downtown and throughout the City X Branding and Marketing Request for Proposals were approved by the City Council and the RFP was awarded in June 2016. Fall 2015 City Manager and Economic and Community Development Director Work with Azusa Chamber of Commerce on preparing a business climate survey for implementation X Survey distributed. Staff will be submitting the results to Council shortly. PERCENTAGE COMPLETED (7/9) 77% LAST UPDATED 8/24/16 Page 1 of 2 AZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 FINANCIAL SUSTAINABILITY WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised Multiple Deadlines City Manager and Finance Director Continue to develop and implement budget and fiscal policies that achieve financial sustainability including, but, not limited to: X Adopted on 11/3/14. Interfund Loan Policy General Fund Reserve Policy X Adopted on 4/20/15. By October 2015 Internal Control Policy X Adopted on 1/19/16. By November 2015 Debt Management Policy X Adopted on 1/19/16. By January 2016 Long-Term Budget Planning/Policy X Adopted on 1/19/16. Page 2 of 2 FINANCIAL SUSTAINABILITY WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised October 2015 City Manager and Finance Director Perform an user fee cost recovery study to ensure that costs of services provided is sustained with appropriate fees and charges revenues X Adopted on 1/19/16. Fall 2015 City Manager and Finance Director Conduct an initial presentation/work session with City Council regarding revenue options X Staff provided a three-year fiscal projection to the City Council as part of the mid-year budget review in February 2016. Staff continues to examine various revenue enhancements and will provide future updates to the City Council as warranted. Ongoing City Manager, Finance Director and Human Resource Director Educate labor groups of consequences of unsustainable employee benefit plans and unfunded retirement liabilities X Accomplished by recent labor negotiations with 6 of 7 bargaining groups. Ongoing City Manager, Finance Director and Human Resource Director Promote and implement plans to reduce retirement liabilities and offset with programs for employee benefits such as retirement annuities X Currently, in development stage with consultant. Third party will be presenting plan to the groups. May 2016 City Manager and Finance Director Develop a five-year rolling Capital Improvement Program (CIP) and financial projections with effective policies, project descriptions and revenue projections X CIP will be incorporated with Fiscal Year 2016-2017 budget. PERCENTAGE COMPLETED (8/10) 80% LAST UPDATED 8/24/16 Page 1 of 1 AZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 ENVIRONMENT WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised Ongoing Economic and Community Development Director Conduct Vulcan annual mining inspection X Annual report submitted to State. By July 2015 Public Works Director and Recreation & Family Services Director and Light and Water General Manager Implement pilot plan to replace median island turf with rock scape or drought tolerant landscape efforts X Completed 8/10/16. Ongoing Light and Water General Manager Evaluate current operational practices and identify water-saving opportunities X Draft water and energy audit of City facilities is complete and under review. Installation of water urinals in City facilities has begun with a planned completion date of November 31. PERCENTAGE COMPLETED (2/3) 66% LAST UPDATED 8/24/16 Page 1 of 2 AZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 PLANNING/DEVELOPMENT WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised By end of 2015 Public Works Director Continue to oversee construction activities to complete the parking structure on time and on budget X The parking structure was completed and dedicated on February 29, 2016 By July 2015 Economic and Community Development Director Release RFQ for Planning Contract services and establish list of consultants to assist in major planning projects X Contract for planning services was approved at the July 18th meeting and environmental assessment services contract will be considered at the September 19th meeting. By November 2015 Public Works Director and Economic and Community Development Director Complete Monrovia Nursery Development Agreement extension X Approved at July 18th Meeting. By June 2015 Public Works Director and Economic and Community Development Director Complete demolition of existing structures on former Enterprise Site X Demolition completed. By second quarter 2016. Public Works Director and Economic and Community Development Director Complete new hotel/restaurant development on former Enterprise site X Construction has begun on site. Infrastructure/utilities almost completed. Building permits issued for hotel. First amendment to DDA will be presented at the June 6, 2016 City Council meeting to set new completion date for 2017. McDonalds has submitted Building and Safety plan check Page 2 of 2 PERCENTAGE COMPLETED (4/5) 80% LAST UPDATED 8/24/16 PLANNING/DEVELOPMENT Page 1 of 1 AZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 INFRASTRUCTURE WHEN (Targeted Date) WHO (Responsible Person) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised By November 2015 City Manager and Public Works Director Develop a program that identifies and prioritizes specific maintenance schedules for all facilities and infrastructure owned and maintained by the City X An Agreement for a Facilities Condition Assessment was awarded to Owen Group, Inc. at the May 2, 2016 City Council Meeting. The assessment commenced on May 26, 2016 and is expected to be completed by the end of August, 2016. By March 2016 City Manager and Public Works Director Update City’s Pavement Condition Index (PCI) for all arterial streets and prepare a financial plan to ensure the sustainability of City’s streets system X Pavement Management System was completed May 4, 2016. PERCENTAGE COMPLETED (1/2) 50% LAST UPDATED 8/24/16 Page 1 of 2 AZUSA CITY COUNCIL KEY PRIORITIES AND OBJECTIVES FY 2015-2016 PUBLIC SERVICES WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised Ongoing City Manager and each Department Head Develop realistic staffing plans for all operations that demonstrate means of meeting future service needs and demands. Special emphasis should be placed on succession planning, customer service training, cross-training within departments and professional development. Prepare a report that describes service level options and barriers to achieving efficient and effective levels of service X In progress, waiting for completion of Classification and Compensation study with findings and recommendations. Ongoing City Manager, Public Works Director and Recreation and Family Services Director Work with Public Works and Recreation and Family Services on code compliance issues in the downtown area X Ongoing. Staff is performing weekly inspections of downtown area. By June 2015 City Manager and Police Chief Prepare a memorandum to the City Council on the feasibility and alternatives to a police substation at Edgewood Center X PD completed a POP project. By August 2015 City Manager and Public Works Director Develop a program that establishes maintenance districts where specific staff members are responsible for the maintenance of specific areas throughout the City X Program implemented. Page 2 of 2 PUBLIC SERVICES WHEN (Targeted Date) WHO (Responsible People) WHAT (Goal Description) STATUS COMMENTS Completed On Target Revised By July 2015 City Manager, Public Works Director and Economic and Community Development Director Develop a master plan to improve the infrastructure and aesthetics of downtown X The Department of Public Works purchased two sweepers/scrubbers to clean downtown sidewalks. Responsibility for downtown landscape maintenance has been transferred to Public Works. Public Works will soon begin to replace all damaged sidewalk tiles. Public Works Staff is conducting daily walks to empty trash receptacles, pick-up trash and report items needed repair/attention. PERCENTAGE COMPLETED (2/5) 40% LAST UPDATED 8/24/16