HomeMy WebLinkAboutAgenda - August 15, 2016
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, AUGUST 15, 2016
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Ceremonial/Closed Session
AZUSA, CA 91702 7:30 P.M. Regular Meeting
AZUSA CITY COUNCIL
JOSEPH ROMERO ROCHA
MAYOR
EDWARD J. ALVAREZ ANGEL CARRILLO
COUNCILMEMBER MAYOR PRO-TEM
URIEL EDWARD MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CEREMONIAL
1. Presentation of an “Employee of the Quarter” Certificate to Brent Hale, Community Improvement
Inspector.
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers
to take public comment on the closed session items only. General public comment will be provided for du ring
the regular portion of the meeting beginning at 7:30 P.M.
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1. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS – Pursuant to California Government
Code, Section 54957.
Title(s): City Manager
2. CONFERENCE WITH LEGAL COUNSEL – THREAT OF LITIGATION/POSSIBLE INITIATION
OF LITIGATION – Pursuant to California Government Code, Sections 54956.9(d)(2) & (d)(4).
1 Potential Case – Dispute with Waste Management regarding payment of landfill.
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Pursuant to
California Government Code, Sections 54956.9(d)(2).
1 Potential Case.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING
In compliance with Government code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.ci.azusa.ca.us. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not
be accepted.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Reverend Jesse Aramburo, Canyon Christian Fellowship
5. Closed Session Report by the City Attorney
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as an item other than a public hearing item. Members of the audience will have the opportunity to address the
city council/agency board about public hearing items at the time the public hearing is held. U nder the
provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but
may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public
comment has been received. Each person or representative of a group shall be allowed to speak without
interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
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C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Presentation from Robert Cruz of SoCalGas Company on Energy Reliability.
2. City Clerk: Request for City Council to set a time and date to hold the interviews of applicants received
for City Commissioners.
3. City Manager: Request to form an Ad-Hoc Committee to review Scholarship Applications.
D. SCHEDULED ITEMS
1. PUBLIC HEARING - FIRST READING OF ORDINANCE NO. 2016-O6 – AMENDING SECTION
88.38.040(D) AND ADDING SECTION 88.38.085 TO THE AZUSA MUNICIPAL CODE TO
AUTHORIZE BILLBOARDS RELOCATION AGREEMENTS. This ordinance is exempt from review
under the California Environmental Quality Act (“CEQA”), pursuant to Sections 15060(c)(2) (the activity
will not result in a direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California
Code of Regulations, Title 14, Article 3, because it has no potential for resulting in physical change to the
environment, directly or indirectly. In addition, further CEQA review will be conducted at such time as a
billboard relocation project is proposed on a specific site.
RECOMMENDED ACTION:
Open the Public Hearing, receive public testimony, close the Public Hearing; and Introduce for first reading
Ordinance No. 2016-O6, amending section 88.38.040(D) and adding section 88.38.085 to the Azusa
Municipal Code to authorize billboards relocation agreements.
2. PUBLIC HEARING - FIRST READING OF ORDINANCE NO. 2016-O7 - AMENDING AND
RESTATING ARTICLE XVII OF THE AZUSA MUNICIPAL CODE REGARDING
REGISTRATION AND MAINTENANCE OF VACANT AND ABANDONED COMMERCIAL,
INDUSTRIAL PROPERTY AND OTHER RESIDENTIAL PROPERTIES. This ordinance is exempt
from review under the California Environmental Quality Act (“CEQA”), pursuant to Sections 15060(c)(2)
(the activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Article 3, because it has no potential fo r resulting in
physical change to the environment, directly or indirectly.
RECOMMENDED ACTION:
Open the Public Hearing, receive public testimony, close the Public Hearing; and Introduce for first reading
Ordinance No. 2016-O7, amending and restating Article XVII – Registration and Maintenance of Vacant
and Abandoned Commercial, Industrial and Other Residential Properties.
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3. ACCEPTANCE OF TITLE TO HILLSIDE LAND NORTH OF THE ROSEDALE PROJECT,
CONVEYANCE OF SAID LAND TO AZUSA-RMC JOINT POWERS AUTHORITY,
APPOINTMENT OF TWO JOINT POWERS AUTHORITY BOARD MEMBERS, AND
APPROVAL OF OPERATING MEMORANDUM NO. 2 TO DEVELOPMENT AGREEMENT
WITH ROSEDALE LAND PARTNERS. This project is exempt from review under the California
Environmental Quality Act (“CEQA”), pursuant to Sections 15307 – Protection of Natural Resources) of
the CEQA Guidelines, California Code of Regulations, Title 14, Article 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly and merely preserves existing natural
resources.
RECOMMENDED ACTION:
Approve the City Manager’s Execution of Certificate of Acceptance of Title to Hillside Property North of
Rosedale Project; approve the City Manager’s Execution of Grant Deed Conveying Hillside Proper ty North
of Rosedale Project to the Azusa-RMC Joint Powers Authority; appoint two Members of the City Council to
the Azusa-RMC Joint Powers Authority Board of Directors; and approve the City Manager’s Execution of
Operating Memorandum No. 2 to Development Agreement with Rosedale Land Partners, in a form
acceptable to the City Attorney, on behalf of the City.
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING OF JUNE 27, 2016 AND REGULAR MEETING OF
JULY 18, 2016.
RECOMMENDED ACTION:
Approve minutes as written.
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-C54 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and
applicable Memorandum of Understanding(s).
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4. REQUEST TO APPROVE PURCHASE EXERCISE EQUIPMENT AT PIONEER AND
MEMORIAL PARKS FROM GREENFIELD’S OUTDOOR FITNESS.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section 2.521(a) and
approve the purchase of exercise equipment from Greenfield’s Outdoor Fitness, in the amount not to exceed
$87,264.97 and authorize the City Manager to execute all documents necessary to effectuate the purchase of
exercise equipment.
5. APPROVAL OF AGREEMENT BETWEEN AZUSA PACIFIC UNIVERSITY (APU) AND THE
CITY OF AZUSA FOR UNIVERSITY RESOURCE OFFICER (URO) SERVICES.
RECOMMENDED ACTION:
Approve an agreement between the City of Azusa and APU to provide a full-time police officer to serve as a
University Resource Officer (URO) for the 2016-2017 APU undergraduate academic school year and
authorize the City Manager to execute the agreement with APU, in a form acceptable to the City Attorney,
on behalf of the City.
6. APPROVE LEASE OF A TRUCK FROM ENTERPRISE FLEET MANAGEMENT.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section 2.521(a) and
approve a lease contract with Enterprise Fleet Management for the lease of one (1) truck through the use of
a bid with TIPS-USA; and authorize the City Manager to execute a lease agreement with Enterprise Fleet
Management, in a form acceptable to the City Attorney, on behalf of the City.
7. APPROVAL OF OFF-CAMPUS FEDERAL WORK STUDY PROGRAM AGREEMENTS WITH
AZUSA PACIFIC UNIVERSITY.
RECOMMENDED ACTION:
Approve an amendment to the agreement with Azusa Pacific University for Azusa Reads, Writes, Counts
& Azusa Calculates ; approve an amendment to the agreement with Azusa Pacific University for Kids on the
Move/Computer Lab Training Programs; and authorize the City Manager to execute the amendments, in a
form acceptable to the City Attorney, on behalf of the City.
8. ACCEPTANCE OF A GRANT FROM LOS ANGELES COUNTY AREA AGENCY ON AGING
FOR THE SENIOR CENTER ELDERLY NUTRITION PROGRAM.
RECOMMENDED ACTION:
Accept the grant award from Los Angeles County Area Agency on Aging.
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9. CONSIDERTION OF A NON-BINDING LETTER AUTHORIZING THE EXPLORATION OF A
JOINT POWERS AUTHORITY FOR THE MANAGEMENT OF ENHANCED WATERSHED
MANAGEMENT PROGRAM RESPONSIBILITIES.
RECOMMENDED ACTION:
Approve a non-binding letter authorizing the exploration of a Joint Powers Authority for the management of
Enhanced Watershed Management Program responsibilities in the Rio Hondo / San Gabriel River
Watershed Group and authorize the City Manager to execute a non-binding letter on behalf of the City.
10. APPROVAL OF A USE/LEASE AGREEMENT WITH AZUSA PACIFIC UNIVERSITY FOR THE
SLAUSON PARK COMMUNITY POOL AND AZUSA AQUATICS CENTER.
RECOMMENDED ACTION:
Approve a Use/Lease Agreement with Azusa Pacific University (APU) for Slauson Park Community
Pool/Azusa Aquatics Center from August 29, 2016 through May 6, 2017 and authorize the City Manager to
execute the Use/Lease agreement in a form acceptable to the City Attorney, on behalf of the City.
11. PURCHASE OF A 2016 FORD POLICE INTERCEPTOR VEHICLE FROM WONDRIES FLEET
GROUP.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section 2.521(a) and
approve the purchase of one (1), 2016 Ford Police Interceptor Utility vehicles from Wondries Fleet Group,
in an amount not to exceed $30,182.10; and authorize the City Manager to execute all documents necessary
to effectuate this transaction.
12. APPROVAL OF MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF AZUSA AND
THE CITIES OF COVINA, LA VERNE, ARCADIA, POMONA, EL MONTE, BALDWIN PARK,
CLAREMONT, WEST COVINA, IRWINDALE AND SIERRA MADRE PERTAINING TO
ASSISTANCE UNDER THE LAW ENFORCEMENT MUTUAL AID PLAN TO SEEK FIRE
MANAGEMENT ASSISTANCE GRANT (FMAG) REIMBURSEMENT FOR COSTS
ASSOCIATED WITH THE FISH FIRE AND APPROVAL OF RESOLUTION FOR
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
DESIGNATING SIGNATURE AUTHORITY FOR DISASTER ASSISTANCE.
RECOMMENDED ACTION:
Approve the three (3) year Resolution for Designation of Applicant ’s Agent for Non-State Agencies and
approve the MOA between the City of Azusa and Cities of Covina, La Verne, Arcadia, Pomona, El Monte,
Baldwin Park, Claremont, West Covina, Irwindale and Sierra Madre.
13. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF JUNE 2016.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of June 2016.
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14. CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER – MARCH 23, 2016 THROUGH
JULY 5, 2016.
RECOMMENDED ACTION:
Receive and file the list of agreements executed by the City Manager for the period March 23, 2016 through
July 5, 2016.
F. SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-R13 allowing certain claims and demands to be paid out of Successor Agency
Funds.
G. ADJOURNMENT.
The meeting will be adjourned in memory of Mr. Boyd Piper, Lifelong Azusa Resident.
UPCOMING MEETINGS:
September 19, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
October 3, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting when special services are needed will assist staff in assuring that reasonable arrangements can be
made to provide access to the meeting.
CERTIFICATION
I, Adrian Garcia, CMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on August 11, 2016, seventy-
two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill
Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.;
the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us.
______________________________________
Adrian Garcia, CMC
Chief Deputy City Clerk
Azusa City Clerk’s Office