Loading...
HomeMy WebLinkAboutE-01 Minutes Special Meeting, 6-27-2016-Regular Meeting, 7-18-2016CITY OF AZUSA MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL MONDAY, JUNE 27, 2016 – 6:30 P.M. The City Council, of the City of Azusa, met in Special Session at the above date and time in the Azusa Light & Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Mayor Rocha called the meeting to order at 7:31 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Utilities Director Morrow, Acting Police Chief Hunt, Public Works Director/City Engineer Bobadilla, Human Resources and Risk Management Director Ayala, Economic and Community Development Director Christiansen, Acting Police Captain Hunt, Management Analyst Lacasella, and Chief Deputy City Clerk Garcia. COUNCIL RECESSED FOR BREAK AT 7:31 P.M. AND RECONVENED AT 7:41 P.M. PUBLIC COMMENT None given. City Manager Butzlaff provided a brief update on the City’s email policy stating that the City had a policy for retaining emails that have been deleted from a user’s account for a maximum of 15 days, which was the maximum storage capacity available. The City was compliant with the California Public Records Act; not every email received could be considered a public record; and a protocol and retention schedule for retaining public records were in place. The City was responsive to the newspaper’s public records request for emails from Mayor Rocha and Councilmember Alvarez and provided all of the emails that were obtained for the requested date periods. He provided a description of the email system used by the City stating that Staff was in the process of purchasing an appliance that allows the City to store and retrieve user emails. An updated email retention policy would be brought to the Council at a future date. Public Records Act training would be provided to both Staff and Councilmembers in the near future. SCHEDULED ITEMS ADOPT RESOLUTION NO. 2016-C50 ESTABLISHING A PREFERENTIAL PARKING PERMIT PROGRAM FOR RESTRICTED PARKING DISTRICTS WITHIN THE CITY. Acting Police Chief Hunt and Police Captain Flemming presented the Preferential Parking Permit Program stating that Turbo Data Systems would be used to manage the on-line processing, fulfillment and tracking of the permits. It was recommended that residents be issued two residential permits and two guest passes each year and business owners be issued eight commercial permits each year. Councilmember Gonzales offered Resolution No. 2016-C50 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ESTABLISHING A PREFERENTIAL PARKING PERMIT PROGRAM FOR RESTRICTED PARKING DISTRICTS WITHIN THE CITY Moved by Councilmember Gonzales, seconded by Councilmember Alvarez and carried by unanimous vote of the Council, to approve Resolution No. 2016-C50 establishing a the Preferential Parking Permit Program. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSENT ITEM E-1 APPROVED COUNCIL MEETING 8/15/2016 Mayor Pro-Tem Carrillo and Councilmember Gonzales recused themselves from the discussion of cost due to the proximity of their residences to the restricted parking districts. Acting Police Chief Hunt and Police Captain Flemming presented the following parking permit cost options stating that permits could be issued on either an annual or biennial basis: Option A1: Two (2), 5 day guest permits per year – Annual: $17,181 (2 years) or Option A2: Biennial $13,153 Option B1: Five (5), 5 day guest permits per year – Annual: $19,576 (2 years) or Option B2: Biennial $15,553 Option C1: Ten (10), one (1) day permits per year – Annual $23,576 (2 years) or Option C2: Biennial $19,553. Exceptions could be made to the number of permits issued on a case by case basis, if needed. In response to questions posed by the Council, Captain Flemming stated that apartment tenants would be issued the same number of permits as other residents and should new residents receive a citation, the Police Department could dismiss the ticket and provide the resident with permit information. Discussion ensued regarding a 90 day progress report to determine if permit numbers and boundary areas need adjustment. Moved by Councilmember Alvarez, seconded by Mayor Rocha and carried by the following vote of the Council to approve Option A2 and issue two (2), 5 day guest permits per year; a FY 2016/17 budget amendment in the amount of $13,153; and the issuance of a 90 day progress report. AYES: COUNCILMEMBERS: MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: GONZALES, CARRILLO Discussion ensued regarding notifying residents of the Preferential Parking Permit Program. Mayor Pro-Tem Carrillo and Councilmember Gonzales re-joined the meeting. APPROVAL OF AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND AZUSA POLICE MANAGEMENT ASSOCIATION (APMA). City Manager Butzlaff presented the staff report stating that Staff recommended the approval of the amended and restated Memorandum of Understating. Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Carrillo and carried by unanimous vote of the members present, to approve the amended and restated Memorandum of Understanding between the City and the APMA. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ADOPT RESOLUTION NO. 2016-C51 ESTABLISHING THE EMPLOYEE PAID MEMBER CONTRIBUTION UNDER THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS) FOR THE AZUSA POLICE MANAGEMENT ASSOCIATION (APMA) MEMBERS. City Manager Butzlaff presented the staff report stating that the Resolution established that the members of the APMA would contribute an additional 3% each year of their Memorandum of Understanding, towards the employer’s share of their pension contribution. Councilmember Gonzales offered Resolution No. 2016-C51 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING THE EMPLOYEE PAID MEMBER CONTRIBUTION UNDER THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM FOR THE AZUSA POLICE MANAGEMENT ASSOCIATION (APMA) Moved by Councilmember Gonzales, seconded by Councilmember Alvarez and carried by unanimous vote of the Council, to approve Resolution No. 2016-C51 establishing the employee paid member contribution for the APMA. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE AUTHORIZATION TO ENTER INTO A TEMPORARY PARKING LICENSE AGR EEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORATATION AUTHORITY FOR THE AZUSA INTERMODAL TRANSIT CENTER – 801 N. ALAMEDA AVENUE. Public Works Director/City Engineer Bobadilla presented the staff report stating the City worked out a License Agreement with the Los Angeles County Metropolitan Transportation Authority (Metro) to alleviate some of the parking issues. The Agreement would allow the City to temporarily lease 145 parking spaces in the downtown parking structure to Metro. In return, Metro would pay for the maintenance of the parking space, implement a Parking Permit Program and reserve 20% of the spaces for transit users who are Azusa residents. 6/27/2016 - PAGE TWO Discussion ensued regarding the number of spaces set aside for Azusa residents and obtaining a permit. Moved by Councilmember Macias, seconded by Councilmember Gonzales and carried by unanimous vote of the Council, to approve the Temporary Parking License Agreement between the City and the Los Angeles County Metropolitan Transportation Authority. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE APPROVAL OF A QUITCLAIM DEED CONVEYING 803 N. DALTON AVENUE, 805 N. DALTON AVENUE, 809 N. DALTON AVENUE, AND 810 N. ALAMEDA AVENUE, SPECIFICALLY IDENTIFIED AS ASSESSOR PARCEL NO.S 8605-027-905, 8605-027-907, 8605-027-908, AND 8605-027-906, FROM THE CITY TO THE SUCCESSOR AGENCY TO ESTABLISH A CLEAN TITLE TRANSFER BETWEEN THE AGENCY AND THE OLSON COMPANY AS AUTHORIZED BY THE LONG RANGE PROPERTY MANAGEMENT PLAN APPROVED BY THE CALIFORNIA DEPARTMENT OF FINANCE IN DECEMBER OF 2015. Economic and Community Development Director Christiansen presented the staff report stating that the City entered into an Exclusive Negotiating Agreement with the Olsen Company for the development of 27 townhome units. The property was previously transferred to the City from the Redevelopment Agency as payment for a City loan. The Department of Finance determined that the properties were to be transferred back to the Successor Agency establishing a clean title transfer between the Agency and the Olsen Company. Discussion ensued regarding parking surrounding the proposed development. Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Carrillo and carried by unanimous vote of the Council, to approve a quitclaim deed conveying 803 N. Dalton Avenue, 805 N. Dalton Avenue, 809 N. Dalton Avenue, and 810 N. Alameda Avenue from the City to the Successor Agency. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE FIRST READING OF ORDINANCE NO. 2016 -O3 AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION. Utilities Director Morrow presented the staff report stating that the proposed Ordinance codifies Water Rule 21 making the Azusa Municipal Code consistent with water regulations. Councilmember Macias offered Ordinance No. 2016-O3 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION Moved by Councilmember Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present, to approve the first reading of Ordinance No. 2016-O3. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ADJOURNMENT The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 8:20 P.M. _________________________________ CITY CLERK 6/27/2016 - PAGE THREE CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, JULY 18, 2016 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Macias arrived at 7:02 p.m., after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Economic and Community Development Director Christiansen, Neighborhood Services Coordinator Quiroz, Chief Deputy City Clerk Garcia. CLOSED SESSION The City Council recessed to closed session at 6:38 P.M. to discuss the following: 1. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8. Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Charvat Family LLC Under Negotiation: Consideration of Price and Terms of Payment for purchase of City of Azusa Successor Agency property located at 17511 E. Arrow Highway on the northeast corner of Arrow Highway and Azusa Avenue Property Address: 17511 E. Arrow Highway (APN 8621-024-905) 2. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8. Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Kevin Coleman, Sign One LP Under Negotiation: Consideration of Price and Terms of Payment for Lease/License of Assessor Parcel Number 8614-014-061, located south of the 210 Freeway and east of San Gabriel Place (northwest corner former Enterprise Car Rental Site) Property Address: South of the 210 Freeway and east of San Gabriel Place (northwest corner former Enterprise Car Rental Site) (APN 8614-014-061) 3. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8. Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Arman Gabay, The Charles Company Under Negotiation: Consideration of Price and Terms of Payment Property Address: 624 N. San Gabriel Avenue (APN 8611-004-914); 622 N. San Gabriel Avenue (APN 8611- 004-912); 618 N. San Gabriel Avenue (APN 8611-004-903, 904); 612 N. San Gabriel Avenue (APN 8611-004-905); 610 N. San Gabriel Avenue (APN 8611-004-902); 604 N. San Gabriel Avenue (APN 8611-004-907); 600 N. San Gabriel Avenue (APN 8611-004- 906) 4. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS – Pursuant to California Government Code, Section 54957. Title(s): City Manager and City Attorney CONSENT ITEM E-1 5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1). Case Name: City of Gardena v. Regional Water Quality Control Board – Los Angeles Region, et al. Case Number: L.A. County Superior Court Case No. BS156342 6. CONFERENCE WITH LEGAL COUNSEL – THREAT OF LITIGATION/POSSIBLE INITIATION OF LITIGATION – Pursuant to California Government Code, Sections 54956.9(d)(2) & (d)(4). 1 Potential Cases – Dispute with Waste Management regarding payment of landfill. PUBLIC COMMENT Mr. Jorge V. Rosales inquired about the reason for the sale of the property listed in Closed Session Item No. 1; addressed his parking concerns regarding Closed Session Item No. 3; and inquired about the length of time taken to conduct the performance evaluations listed in Closed Session Item No. 4 . REGULAR SESSION Mayor Rocha called the meeting to order at 7:40 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Human Resources and Risk Management Ayala, Director of Economic and Community Development Christiansen, Finance Director Johnson, Public Works Director/City Engineer Bobadilla, Acting Police Chief Hunt, Director of Information Technology and Library Services Graf, Director of Recreation and Family Services Jacobs, Recreation Superintendent Gonzales, Management Analyst Lacasella, Economic Development Specialist Campos, Neighborhood Services Coordinator Quiroz, Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Mr. Diego Herrera. The invocation was given by Pastor Gilbert Becerril, Pathfinder Ministry. CLOSED SESSION REPORT The City Council reconvened at 7:40 P.M.; City Attorney Martinez announced the following regarding Closed Session: All members were present; Item 1: Council heard a presentation from its negotiator concerning the terms on the property, no further reportable action; Item 2: Council provided direction to its negotiators; Item 4: City Attorney evaluation was completed and the City Manager’s evaluation will be on a future agenda; Item 5: Council heard an update from the City Attorney and provided direction; and Items 3 and 6 were carried over to the end Regular Session. PUBLIC COMMENT Mr. Peter E. Jonker expressed his concerns regarding traffic and speeding on East Promenade. Ms. Inez Gutierrez expressed her concerns regarding the use of fireworks on the 4th of July and inquired about the number of citations issued. City Manager Butzlaff responded to Mr. Jonker’s concerns stating that Citrus Avenue is scheduled to open at the end of August which should relieve some of the traffic through the Rosedale Community and Staff will look into speed limit signage. Acting Police Chief Hunt provided an update on 4th of July fireworks stating that 97 citations were issued for illegal fireworks over a 5 day period; over 20 officers were deployed into the community; over 824 lbs. of illegal fireworks were seized this year with the assistance of the Los Angeles County Fire Department’s Arson Team; 191 calls were received on the 4th; and a fire caused by illegal fireworks ignited a house in the County area. Discussion ensued regarding revenues received from issued citations and firework sales permits fees, which are placed into a scholarship fund and also used to pay for Police Officer overtime; and the procedure for placing an initiative to ban fireworks on the March ballot. PAGE TWO – 7/18/2016 REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL City Clerk Cornejo gave notice that the following City Board and Commissioners terms of office will expire on September 30, 2016: 2 positions Library Commission 1 position Park & Recreation Commission 1 position Personnel Board 1 position Planning Commission The following City Commissioner term of office has been vacated and will expire on September 30, 2017: 1 position Park & Recreation Commission Applications for the positions would be accepted through Monday, August 17, 2015, 5:00 P.M. in the Office of the City Clerk. Applications to be available in the Office of the City Clerk, 213 East Foothill Boulevard, Azusa City Library, 729 North Dalton Avenue, and the City’s Web Page www.ci.azusa.ca.us. A date to interview the applicants would be set at the City Council meeting of August 15, 2016. Councilmember Gonzales announced the 9th Annual Kathy’s Cool Kuts on August 14, 2016, which was recently renamed in honor of his late sister and longtime supporter of the event. Councilmember Macias announced the memorial services of Ms. Vanessa Rodriguez and requested that the meeting be adjourned in her memory; commented on 4th of July firework use; and inquired about an ordinance for the maintenance of vacant commercial properties in the downtown area. Councilmember Alvarez inquired about food vendors at the Concerts in the Park events to which City Manager Butzlaff responded that unless vendors can obtain the necessary permits from the Los Angeles County Health Department, the City cannot allow them to sell food at City events due to liability and Staff was looking for a solution. Mayor Rocha announced that the meeting would be adjourned in memory of Mr. Oscar Herrera Pozos and Ms. Vanessa Rodriguez, longtime Azusa residents, and Ms. MaryAnne Dominguez, lifelong Azusa resident. He announced the following events: July 19 – Summer Reading Program Carnival; July 23 – Planting of drought resistant plants at Veteran’s Park; July 27 – 12th Annual Korean War Armistice Ceremony; Concerts in the Park at Memorial Park on Thursdays; August 2 – National Night Out; August 6 – Tree planting at Pioneer Park; and asked that everyone keep service men, women and police officers in their daily prayers. SCHEDULED ITEMS PUBLIC HEARING - ADOPTION OF AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65858, EXTENDING FOR A PERIOD OF ONE YEAR A MORATORIUM TEMPORARILY PROHIBITING THE ESTABLISHMENT OF BUSINESSES OFFERING MASSAGES PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS. Acting Police Chief Hunt presented the item stating that Staff was requesting that the moratorium temporarily prohibiting the establishment of businesses offering massages be extended for a one year period to allow more time for Staff to work out the details of the Ordinance. In response to a question posed by the Council, he responded that this one year extension would be the final extension and also provided an update on the number of establishments in the City. Mayor Rocha declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on July 8, 2016, in the San Gabriel Valley Tribune. Public Comment None given. Moved by Councilmember Gonzales, seconded by Councilmember Macias, and carried by unanimous vote of the members present to close the public hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PAGE THREE – 7/18/2016 Councilmember Macias offered Urgency Ordinance No. 2016-O4 entitled: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65858, EXTENDING FOR A PERIOD OF ONE YEAR A MORATORIUM TEMPORARILY PROHIBITING THE ESTABLISHMENT OF BUSINESSES OFFERING MASSAGES PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS Moved by Councilmember Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present to waive further reading, read by title only and adopt Urgency Ordinance No. 2016-O4. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE The Council requested that Staff provide an update on a similar action for tattoo parlors, marijuana dispensaries, and adult businesses in the City. PUBLIC HEARING - 2016 REFUSE RATE ADJUSTMENT PUBLIC HEARING. Management Analyst Lacasella introduced the item stating that the rate adjustment would pertain to Fiscal Year 2016/17. The rate adjustment factors, key changes, the request for an “extraordinary increase,” and rate changes were presented. Mayor Rocha declared the hearing open. City Clerk Cornejo announced that the Public Hearing Notice was mailed to the public on May 19, 2016. Due to the lack of a quorum for the July 5, 2016 meeting, a Press Release notifying the public of the rescheduled hearing, was issued on June 22, 2016 and published in the San Gabriel Valley Examiner on June 30, 2016. Two letters of opposition were received. Public Comment None given. Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the members present to close the public hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Councilmember Macias offered Resolution No. 2016-C52 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE TWENTIETH AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH ARAKELIAN ENTERPRISES TO AMEND THE SERVICE RATES AND FEES FOR THE PERIOD OF JULY 19, 2016 THROUGH JUNE 30, 2017 Moved by Councilmember Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present to adopt Resolution No. 2016-C52. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF A FOURTH AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF AZUSA AND ROSEDALE LAND PARTNERS II. Economic and Community Development Director Christiansen presented the item stating that the Urgency Ordinance would authorize a fourth amendment to the Development Agreement with Rosedale Land Partners II. Staff was expecting that the final agreement would be finalized within the next few months. In response to questions posed by the Council, he and City Manager Butzlaff stated that the development of the Great Park is on hold until the pending litigation with Azusa Unified School District and Rosedale Land Partners II is complete as the Park would contain joint use facilities that will be shared with the School District. Mr. Bill Holman, Rosedale Land Partners II representative, provided an update on home and parks construction within the Rosedale development. PAGE FOUR – 7/18/2016 Councilmember Macias offered Urgency Ordinance No. 2016-O5 entitled: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF AN AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF AZUSA AND ROSEDALE LAND PARTNERS II. Moved by Councilmember Macias, seconded by Mayor Pro-Tem Carrillo, and carried by unanimous vote of the members present to waive further reading, read by title only and adopt Urgency Ordinance No. 2016-O5. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH SERRANO DEVELOPMENT GROUP (DBA AZUSA BLOCK 36, LLC.), FOR A MULTI-STORY MIXED USE DEVELOPMENT AT THE SOUTHEAST CORNER OF AZUSA AVENUE AND FOOTHILL BOULEVARD. Economic and Community Development Director Christiansen presented the item stating that Exclusive Negotiating Agreement (ENA) would be for a 180 day period with the option of two 90 day extensions. A brief description of the project and terms of the ENA were provided. In response to questions posed by the Council he stated that parking was not included in the ENA but would be included in the Development Agreement. Mr. Jason Tolleson, Serrano Development Group representative provided a brief timeline of the project to the Council, stating that the project is expected to be completed in about two and a half years. Mr. Greg Laemmle, Laemmle Theaters Co-owner responded to questions posed by the Council stating that the Laemmle Theater was open to the idea of hosting a film festival. Moved by Councilmember Macias, seconded by Mayor Pro-Tem Carrillo, and carried by unanimous vote of the members present to approve an Exclusive Negotiating Agreement with Azusa Block 36, LLC. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, to approve Consent Calendar Items E-1 to E-19, with the exception of items E-7, E-9 and E-19 which were handled under the Special Call portion of the agenda, and carried by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. The minutes of the Regular Meetings of June 6, 2016 and June 20, 2016 and Special Meeting of June 13, 2016 were approved as written. 2. Resolution No. 2016-C53 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase: E. Ibanez, L. Lacasella, K. Maldonado-Orr, T. Meyers, J. Munoz, T. Smith, New Appointment: A. Collins-Quintero Class Specification Revision: Payroll Specialist. 4. The construction of Summit Park and parkway landscape improvements adjacent to Tract 66141, known as Gardenia Neighborhood in the Rosedale Community, were accepted and an increase in the Landscape and Irrigation Contract with Brightview Landscape in the amount of $5,580.00 annually for the maintenance of these improvements was approved. 5. The release of the Performance Bond in the amount of $903,700, the Labor and Materials Bond in the amount of $903,700, the Grading Bond in the amount of $31,000, and the Monument Bond in the amount of $30,000 for Tract 64417 in the Rosedale Community were authorized. 6. Staff was authorized to release a Request for Proposals (RFP) for the City’s Traffic Management System Project. 7. Special call. 8. A contract was awarded to Morrison Management Specialist for Elderly Nutrition Program Catering at the Azusa Senior Center for a four-year term in the amount of $124,270 annually. 9. Special call. PAGE FIVE – 7/18/2016 10. Staff was authorized to amend the Community Development Block Grant (CDBG) funded Single Family Housing Rehabilitation Program Policy Manual. 11. Staff was authorized to release the Request for Proposals (RFP) for Community Development Block Grant (CDBG) administrative professional services. 12. A one year extension of term with CSG Consultants for as needed outside building plan check and inspection services was approved in an amount not to exceed $100,000. 13. A one year extension of term with Morse Planning Group for contract planning services, expiring on June 30, 2017, was approved. 14. Staff was authorized to release a Request for Proposals (RFP) for the development of a Hazard Mitigation Plan. 15. An amendment to the Professional Services Agreement with RRM Design Group for additional services relating to the TOD Specific Plan Grant amending the agreement for one year, expiring on June 30, 2017, was approved. 16. A Professional Services Agreement with MIG/Hogle-Ireland to provide services for the Dhammakaya International Meditation Center Specific Plan in an amount not to exceed $56,000 was approved. 17. The City Treasurer’s Report for the month of May 2016 was received, reviewed and filed. 18. The issuance of additional Blanket Purchase Orders for Fiscal Year 2016-17, in an amount of $25,000 or more was approved. 19. Special call. SPECIAL CALL APPROVAL OF MEMBORANDUM OF UNDERSTANDING AGREEMENT BETWEEN TASKFORCE FOR REGIONAL AUTO THEFT PREVENTION (TRAP) AND THE CITY OF AZUSA. Acting Police Chief Hunt provided information regarding the increase of motor vehicle theft and a brief description of the TRAP program. Moved by Mayor Rocha, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present to approve the Memorandum of Understanding with the Taskforce for Regional Auto Theft Prevention. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSIDERATION OF AZUSA CHAMBER OF COMMERCE CONTRACT FOR FISCAL YEAR 2016/17. Economic and Community Development Director Christiansen provided a brief background of the Miss Azusa Pageant in response to an inquiry of the Council. Mr. Steve Castro, Azusa Chamber of Commerce Chief Executive Officer responded to questions posed by the Council stating that he would make a recommendation to take over the Miss Azusa Pageant to the Chamber of Commerce. Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Carrillo, and carried by unanimous vote of the members present to approve the agreement regarding Chamber of Commerce Funding and Support. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ADMINISTRATIVE REGULATION RELATED TO THE RETENTION OF CITY E-MAILS. City Manager Butzlaff and Director of Information Technology and Library Services Graf provided a description of the Administrative Regulation and the retention of City e-mails. Discussion ensued regarding e-mail server capacity, proper e-mail storage, and the recent Public Records Request for Councilmember e-mails. Moved by Mayor Pro-Tem Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present to receive and file the Administrative Regulation related to the retention of City E-Mails. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PAGE SIX – 7/18/2016 ORDINANCES/SPECIAL RESOLUTIONS SECOND READING AND ADOPTION OF ORDINANCE NO. 2016-O3 AMENDING DIVISION 6 OR ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION. Councilmember Gonzales offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL/UTILITY BOARD OF THE CITY OF AZUSA, CALIFORNIA AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the members present, to waive further reading and adopt Ordinance No. 2016-O3. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE AZUSA PUBLIC FINANCING AUTHORITY (APFA). MINUTES OF THE SPECIAL MEETING OF JUNE 13, 2016, AND THE REGULAR MEETING OF JUNE 20, 2016. Moved by Mayor Pro-Tem Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present to approve the APFA minutes for the special meeting of June 13, 2016, and the regular meeting of June 20, 2016, as written. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE SUCCESSOR AGENCY RELATED BUSINESS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY. Agency Member Gonzales offered Resolution No. 2016-R12 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agency Member Gonzales, seconded by Agency Member Alvarez, and carried by unanimous vote of the members present, to approve Resolution No. 2016-R12: AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: AGENCY MEMBERS: NONE CLOSED SESSION The City Council Recessed to closed session at 9:13 P.M. to continue discussion of the following: 3. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8 Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Arman Gabay, The Charles Company Under Negotiation: Consideration of Price and Terms of Payment Property Address: 624 N. San Gabriel Avenue (APN 8611-004-914); 622 N. San Gabriel Avenue (APN 8611- 004-912); 618 N. San Gabriel Avenue (APN 8611-004-903, 904); 612 N. San Gabriel Avenue (APN 8611-004-905); 610 N. San Gabriel Avenue (APN 8611-004-902); 604 N. San Gabriel Avenue (APN 8611-004-907); 600 N. San Gabriel Avenue (APN 8611-004- 906) 6. CONFERENCE WITH LEGAL COUNSEL – THREAT OF LITIGATION/POSSIBLE INITIATION OF LITIGATION – Pursuant to California Government Code, Sections 54956.9(d)(2) & (d)(4). 1 Potential Cases – Dispute with Waste Management regarding payment of landfill. CLOSED SESSION REPORT The City Council reconvened at 10:11 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item 3: No reportable action; and Item 6: Council provided direction. PAGE SEVEN – 7/18/2016 ADJOURNMENT: The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 10:12 P.M. _________________________________ CITY CLERK NEXT RESOLUTION NO. 2016-C54 (City) NEXT ORDINANCE NO. 2016-O6 NEXT RESOLUTION NO. 2015-R13 (Former Redevelopment Agency) NEXT MEETINGS: August 15, 2016 and September 19, 2016 PAGE EIGHT – 7/18/2016