HomeMy WebLinkAboutE-12 Fish Fire Memorandum of AgreementFire Management Assistance Grant (FMAG) Reimbursement
August 15, 2016
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CONSENT CALENDAR
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: STEPHAN HUNT, ACTING CHIEF OF POLICE
DATE: AUGUST 15, 2016
SUBJECT: APPROVAL OF MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF AZUSA
AND THE CITIES OF COVINA, LA VERNE, ARCADIA, POMONA, EL MONTE, BALDWIN
PARK, CLAREMONT, WEST COVINA, IRWINDALE AND SIERRA MADRE PERTAINING
TO ASSISTANCE UNDER THE LAW ENFORCEMENT MUTUAL AID PLAN TO SEEK
FIRE MANAGEMENT ASSISTANCE GRANT (FMAG) REIMBURSEMENT FOR COSTS
ASSOCIATED WITH THE FISH FIRE AND APPROVAL OF RESOLUTION FOR
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
DESIGNATING SIGNATURE AUTHORITY FOR DISASTER ASSISTANCE
SUMMARY:
On June 20, 2016, the City experienced a major brush fire classified as the “Fish Fire”. The City incurred
significant unanticipated overtime expenses as a result of this fire. In addition, other cities provided mutual aid
which resulted in significant cost to those cities. In order to seek reimbursement of these costs the California
Office of Emergency Service (OES) requires the City to designate an agent with signature authority for disaster
reimbursement requests on behalf of the City. This action approves a resolution designating the City’s agent
with signature authority for disaster reimbursement requests and a separate Memorandum of Agreement (MOA)
to allow the City of Azusa to submit for reimbursement on behalf of all cities affected by the “Fish Fire”.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1) Approve the attached three (3) year Resolution for Designation of Applicant’s Agent for Non-State
Agencies; and
2) Approve the MOA between the City of Azusa and Cities of Covina, La Verne, Arcadia, Pomona, El
Monte, Baldwin Park, Claremont, West Covina, Irwindale and Sierra Madre.
APPROVED
COUNCIL MEETING
8/15/2016
Fire Management Assistance Grant (FMAG) Reimbursement
August 15, 2016
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DISCUSSION:
On June 20, 2016, the City experienced a major brush fire that qualified for reimbursement under the Fire
Management Assistance Grant (FMAG). During the event classified as the “Fish Fire” the City requested Area
D resources to assist with road closures and evacuations. The City received assistance from 10 neighboring
cities under the mutual aid agreement. The City in this event was the requestor and as such, is required to take
the lead in entering into and submitting the OES’s MOA for reimbursement.
Each city will be responsible to submit cost sheets to the Azusa Police Department. The City of Azusa will then
submit all cost sheets to OES for reimbursement on qualified items.
The reimbursement is set at $0.75 cents on the dollar. The City will then pay the MOA agencies based on their
submission at $0.75 cents on the dollar.
FISCAL IMPACT:
There is no fiscal impact associated to the General Fund to process the MOA. The City is able to submit for
reimbursement Staff time required to complete and submit the grant application for reimbursement.
Prepared by: Reviewed and Approved:
Samuel Fleming Stephan E. Hunt
Operations Captain Acting Chief of Police
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager
Attachments:
1) Designation of Applicant’s Agent Resolution
2) Memorandum of Agreement