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HomeMy WebLinkAboutAgenda - July 18, 2016 07/18/2016 - 1 - AGENDA REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY AND THE PUBLIC FINANCING AUTHORITY OF THE CITY OF AZUSA AZUSA AUDITORIUM MONDAY, JULY 18, 2016 213 EAST FOOTHILL BOULEVARD 6:30 P.M. Ceremonial/Closed Session AZUSA, CA 91702 7:30 P.M. Regular Meeting AZUSA CITY COUNCIL JOSEPH ROMERO ROCHA MAYOR EDWARD J. ALVAREZ ANGEL CARRILLO COUNCILMEMBER MAYOR PRO-TEM URIEL EDWARD MACIAS ROBERT GONZALES COUNCILMEMBER COUNCILMEMBER 6:30 P.M. 1. Call to Order 2. Roll Call CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 07/18/2016 - 2 - 1. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8 Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Charvat Family LLC Under Negotiation: Consideration of Price and Terms of Payment for purchase of City of Azusa Successor Agency property located at 17511 E. Arrow Highway on the northeast corner of Arrow Highway and Azusa Avenue Property Address: 17511 E. Arrow Highway (APN 8621-024-905) 2. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8 Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Kevin Coleman, Sign One LP Under Negotiation: Consideration of Price and Terms of Payment for Lease/License of Assessor Parcel Number 8614-014-061, located south of the 210 Freeway and east of San Gabriel Place (northwest corner former Enterprise Car Rental Site) Property Address: South of the 210 Freeway and east of San Gabriel Place (northwest corner former Enterprise Car Rental Site) (APN 8614-014-061) 3. REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section 54956.8 Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt E. Christiansen, Director of Economic and Community Development Negotiating Parties: Arman Gabay, The Charles Company Under Negotiation: Consideration of Price and Terms of Payment Property Address: 624 N. San Gabriel Avenue (APN 8611-004-914); 622 N. San Gabriel Avenue (APN 8611-004-912); 618 N. San Gabriel Avenue (APN 8611-004-903, 904); 612 N. San Gabriel Avenue (APN 8611-004-905); 610 N. San Gabriel Avenue (APN 8611-004- 902); 604 N. San Gabriel Avenue (APN 8611-004-907); 600 N. San Gabriel Avenue (APN 8611-004-906) 4. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS – Pursuant to California Government Code, Section 54957. Title(s): City Manager and City Attorney 5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1). Case Name: City of Gardena v. Regional Water Quality Control Board – Los Angeles Region, et al. Case Number: L.A. County Superior Court Case No. BS156342 6. CONFERENCE WITH LEGAL COUNSEL – THREAT OF LITIGATION/POSSIBLE INITIATION OF LITIGATION – Pursuant to California Government Code, Sections 54956.9(d)(2) & (d)(4). 1 Potential Cases – Dispute with Waste Management regarding payment of landfill. 07/18/2016 - 3 - 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY AND THE PUBLIC FINANCING AUTHORITY. NOTICE TO THE PUBLIC FOR REGULAR MEETING In compliance with Government code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.ci.azusa.ca.us. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not be accepted. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation 5. Closed Session Report by the City Attorney B. PUBLIC PARTICIPATION This time has been set aside for persons in the audience to make public comments on items within the subject matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda as an item other than a public hearing item. Members of the audience will have the opportunity to address the city council/agency board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. NOTICE IS HEREBY GIVEN that the following City Commissioners terms of office will expire on September 30, 2016: 2 positions Library Commission 1 position Park & Recreation Commission 1 position Personnel Board 1 position Planning Commission The following City Commissioner term of office has been vacated and will expire on September 30, 2017: 1 position Park & Recreation Commission Applications for these positions will be accepted through Monday, August 15, 2016 at 5:00 p.m. in the Office of the City Clerk. Applications are available in the Office of the City Clerk, 213 East Foothill Boulevard; City Library, 729 North Dalton Avenue; Azusa Light & Water Department, 729 N. Azusa Avenue; Azusa Police Department, 725 N. Alameda Avenue and the City’s Web page at: http://www.ci.azusa.ca.us/DocumentCenter/View/536. For further information, please call: (626) 812-5271. Council to set a time and date in August or September, to hold the interviews of applicants for the vacant positions. 07/18/2016 - 4 - D. SCHEDULED ITEMS 1. PUBLIC HEARING - ADOPTION OF AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65858, EXTENDING FOR A PERIOD OF ONE YEAR A MORATORIUM TEMPORARILY PROHIBITING THE ESTABLISHMENT OF BUSINESSES OFFERING MASSAGES PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS. This Urgency Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, section 15061(b)(3) that this Urgency Ordinance is nonetheless exempt from the requirements of CEQA. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. RECOMMENDED ACTION: Waive further reading, read by title only and adopt Urgency Ordinance No. 2016-04, an urgency ordinance of the City Council of the City of Azusa, California: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65858, EXTENDING FOR A PERIOD OF ONE YEAR A MORATORIUM TEMPORARILY PROHIBITING THE ESTABLISHMENT OF BUSINESSES OFFERING MASSAGES PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS. 2. PUBLIC HEARING - 2016 REFUSE RATE ADJUSTMENT PUBLIC HEARING. RECOMMENDED ACTION: Open the Public Hearing, receive public testimony, close the Public Hearing; and waive further reading and adopt Resolution No. 2016-C52 approving the annual refuse collection rate adjustment for Athens Services effective July 19, 2016. 3. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF A FOURTH AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF AZUSA AND ROSEDALE LAND PARTNERS II. Adoption of this Urgency Ordinance and approval of the Fourth Amendment will not have a significant adverse effect on the environment. Thus, the adoption of this Urgency Ordinance and approval of the Fourth Amendment is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. Staff is directed to file a Notice of Exemption with the Los Angeles County Recorder's Office within five (5) working days of adoption of this Urgency Ordinance. RECOMMENDED ACTION: Waive further reading, read by title only and adopt the Urgency Ordinance No. 2016-O5 granting a twelve (12) month extension of the Monrovia Nursery Development Agreement: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF AN AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF AZUSA AND ROSEDALE LAND PARTNERS II. 07/18/2016 - 5 - 4. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH SERRANO DEVELOPMENT GROUP (DBA AZUSA BLOCK 36, LLC.), FOR A MULTI-STORY MIXED USE DEVELOPMENT AT THE SOUTHEAST CORNER OF AZUSA AVENUE AND FOOTHILL BOULEVARD. RECOMMENDED ACTION: Approve an Exclusive Negotiating Agreement (ENA) with Azusa Block 36, LLC, which allows for a period of exclusive negotiations between the City and Azusa Block 36, LLC, for the purpose of preparing major elements of the proposed development including, but not limited to: a site plan; design schematics; technical and economic studies; and, the pre-development obligations of all parties and authorize the Mayor to execute the ENA, in a form acceptable to the City Attorney, on behalf of the City. E. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. MINUTES OF THE REGULAR MEETINGS OF JUNE 6, 2016 AND JUNE 20, 2016 AND SPECIAL MEETING OF JUNE 13, 2016. RECOMMENDED ACTION: Approve minutes as written. 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY. RECOMMENDED ACTION: Adopt Resolution No. 2016-C53 allowing certain claims and demands and specifying the funds out of which the same are to be paid. 3. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve the Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). 4. ACCEPTANCE OF THE NEWLY CONSTRUCTED SUMMIT PARK AND PARKWAY LANDSCAPE IMPROVEMENTS ADJACENT TO TRACT 66141 KNOWN AS GARDENIA NEIGHBORHOOD IN THE ROSEDALE COMMUNITY. RECOMMENDED ACTION: Accept the construction of Summit Park and the parkway improvements located on the north east corner of Monrovia Place and Rosedale Ave. across from the Gardenia neighborhood; and approve an increase in the Landscape and Irrigation Contract with Brightview Landscape in the amount of $5,580.00 annually for the maintenance of these improvements. 07/18/2016 - 6 - 5. AUTHORIZATION TO RELEASE BONDS FOR TRACT 64417 IN THE ROSEDALE COMMUNITY. RECOMMENDED ACTION: Release the Performance Bond in the amount of $903,700, the Labor and Materials Bond in the amount of $903,700, the Grading Bond in the amount of $31,000, and the Monument Bond in the amount of $30,000 for Tract 64417. 6. AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR THE CITY’STRAFFIC MANAGEMENT SYSTEM PROJECT. RECOMMENDED ACTION: Authorize Staff to release a Request for Proposals (RFP) to provide professional engineering services for the City’s Traffic Management System Project. 7. APPROVAL OF MEMORANDUM OF UNDERSTANDING AGREEMENT BETWEEN TASKFORCE FOR REGIONAL AUTO THEFT PREVENTION (TRAP) AND THE CITY OF AZUSA. RECOMMENDED ACTION: Approve the attached three (3) year Memorandum of Understanding (MOU) agreement between the Taskforce for Regional Auto Theft Prevention (TRAP) and the City, assigning an officer to the Taskforce and authorize the City Manager to execute, in a form acceptable to the City Attorney, the MOU on behalf of the City. 8. AWARD CONTRACT TO MORRISON MANAGEMENT SPECIALIST FOR ELDERLY NUTRITION PROGRAM CATERING AT THE AZUSA SENIOR CENTER. RECOMMENDED ACTION: Award a contract to Morrison Management Specialist for Elderly Nutrition Program Catering at the Azusa Senior Center for a four-year term in the amount of $124,270 annually and authorize the Mayor to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City. 9. CONSIDERATION OF AZUSA CHAMBER OF COMMERCE CONTRACT FOR FISCAL YEAR 2016/17. RECOMMENDED ACTION: Authorize Staff to finalize and execute the Agreement Regarding Chamber of Commerce Funding and Support between the City and the Azusa Chamber of Commerce for Fiscal Year 2016/17 at a funding level of $44,493, which is the same funding level as Fiscal Year 2015/16 and authorize the City Manager to execute the contract, in a form acceptable to the City Attorney, on behalf of the City. 07/18/2016 - 7 - 10. AUTHORIZATION TO AMEND THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED SINGLE FAMILY HOUSING REHABILITATION PROGRAM POLICY MANUAL. RECOMMENDED ACTION: Authorize staff to amend the Single Family Housing Rehabilitation Program Policy Manual. 11. AUTHORIZATION TO RELEASE REQUEST FOR PROPOSALS REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATIVE PROFESSIONAL SERVICES. RECOMMENDED ACTION: Authorize Staff to release the proposed Request for Proposals (RFP) for Community Development Block Grant (CDBG) administrative professional services. 12. APPROVE EXTENSION OF TERM WITH CSG CONSULTANTS FOR AS NEEDED OUTSIDE BUILDING PLAN CHECK AND INSPECTION SERVICES. RECOMMENDED ACTION: Approve extension of term with CSG Consultants for as needed outside building plan check and inspection services for a one year, in an amount not to exceed $100,000 and authorize the City Manager to execute all necessary documents, in a form acceptable to the City Attorney, to effectuate the extension of the term. 13. APPROVE EXTENSION OF TERM WITH MORSE PLANNING GROUP FOR CONTRACT PLANNING SERVICES. RECOMMENDED ACTION: Approve extension of term with Morse Planning Group (MPG) for contract planning services a one year, expiring on June 30, 2017 and authorize the City Manager to execute all necessary documents, in a form acceptable to the City Attorney, to effectuate the extension of the term. 14. AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS TO DEVELOP A HAZARD MITIGATION PLAN. RECOMMENDED ACTION: Authorize Staff to release the proposed Request for Proposals (RFP) to develop a Hazard Mitigation Plan and accept proposals from qualified firms. 15. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN GROUP FOR ADDITIONAL SERVICES RELATING TO THE TOD SPECIFIC PLAN GRANT. RECOMMENDED ACTION: Approve an amendment to the Professional Services Agreement with RRM Design Group for additional services relating to the TOD Specific Plan Grant amending the agreement for a one year, expiring on June 30, 2017 and authorize the City Manager to execute the amendment, in a form acceptable to the City Attorney, on behalf of the City 07/18/2016 - 8 - 16. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH MIG/HOGLE-IRELAND TO PROVIDE SERVICES FOR THE DHAMMAKAYA INTERNATIONAL MEDITATION CENTER SPECIFIC PLAN. RECOMMENDED ACTION: Approve a Professional Services Agreement with MIG/Hogle-Ireland to provide services for the Dhammakaya International Meditation Center Specific Plan in an amount not to exceed $56,000; and authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City. 17. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF MAY 2016. RECOMMENDED ACTION: Receive, review, and file the City Treasurer’s Report for the month of May 2016 18. ADDITIONAL BLANKET PURCHASE ORDERS OVER $25,000 FY 2016-17 (CITY & SUCCESSOR AGENCY). RECOMMENDED ACTION: Approve the issuance of Blanket Purchase Orders detailed on the schedule, in an amount of $25,000 or more as outlined in Sec. 2-518 (a) of the Azusa Municipal Code. 19. ADMINISTRATIVE REGULATION RELATED TO THE RETENTION OF CITY E-MAILS. RECOMMENDED ACTION: Receive and file the Administrative Regulation related to the Retention of City E-Mails. F. ORDINANCES/SPECIAL RESOLUTIONS 1. SECOND READING OF ORDINANCE NO. 2016-03 AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION. RECOMMENDED ACTION: Conduct a second reading, read by title only and adopt Ordinance No. 2016-O3 as follows: AN ORDINANCE OF THE CITY COUNCIL/UTILITY BOARD OF THE CITY OF AZUSA, CALIFORNIA AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION 07/18/2016 - 9 - G. AZUSA PUBLIC FINANCING AUTHORITY. 1. MINUTES OF THE SPECIAL MEETING OF JUNE 13, 2016, AND THE REGULAR MEETING OF JUNE 20, 2016. RECOMMENDED ACTION: Approve minutes as written. H. SUCCESSOR AGENCY RELATED BUSINESS. 1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY. RECOMMENDED ACTION: Adopt Resolution No. 2016-R12 allowing certain claims and demands to be paid out of Successor Agency Funds. I. ADJOURNMENT. The meeting will be adjourned in memory of Mr. Oscar Herrera Pozos, longtime Azusa Resident and Ms. MaryAnne Dominguez, Lifelong Azusa Resident. UPCOMING MEETINGS: August 15, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting September 19, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. CERTIFICATION I, Adrian Garcia, CMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on July 14, 2016, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us. ______________________________________ Adrian Garcia, CMC Chief Deputy City Clerk Azusa City Clerk’s Office