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HomeMy WebLinkAboutD-2 JAG 2016PUBLIC HEARING D-2 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: STEPHAN E. HUNT, ACTING CHIEF OF POLICE DATE: JUNE 20, 2016 SUBJECT: 2016 JUSTICE ASSISTANCE GRANT (JAG) APPLICATION SUMMARY: The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance, offers funding to local, state, and tribal efforts to prevent or reduce crime and violence under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Police Department submitted attached grant application seeking $16,834 from the 2016 JAG program. It is anticipated that the funds from this grant will be utilized to purchase three (3) new handheld radios and one (1) tablet computer. This action holds a public hearing for the purpose of taking public testimony before accepting the FY 2016/2017 Edward Byrne Memorial Justice Assistance Grant funding and approving the expenditure recommendations. RECOMMENDATION: Staff recommends that the City Council take the following action(s): 1) Open the Public Hearing, receive public testimony regarding, close the Public Hearing; and 2) Authorize the City Manager to submit a grant application to the U.S. Department of Justice for the purchase of specified equipment; and 3) Authorize the City Manager to execute all contracts, reports, and other documents required for receiving such funds pursuant to the terms and conditions of the U.S. Department of Justice. DISCUSSION: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. The Azusa Police Department is eligible to receive funds from the APPROVED COUNCIL MEETING 6/20/2016 2016 Justice Assistance Grant (JAG) Application June 20, 2016 Page 2 JAG program.. A copy of the grant application is attached and the total award amount is $16,834. The grant funds may be spent over a two-year period and the City will serve as the fiscal agent on this grant. The Police Department will submit proper documentation consistent with established purchasing requirements. It is anticipated that the funds from this grant will be utilized to purchase three (3) new handheld radios and one (1) tablet computer. The grant application and supporting documents were prepared by Crime Analyst Cynthia Haebe. FISCAL IMPACT: There is no fiscal impact associated with the recommended action. Prepared by: Reviewed and Approved: Stephan E. Hunt Louie F. Lacasella Acting Chief of Police Management Analyst Reviewed and Approved: Troy L. Butzlaff, ICMA-CM City Manager Attachments: 1) JAG Grant Application 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/applicantInfor mation.do 1/2 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ­ Local Solicitation  2016­H3362­CA­DJ   Application    Correspondence  Switch to ... Application Handbook Overview Applicant Information Proj ect Informati on Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off Applicant Information Verify that the following information filled is correct and fill out any missing information. To save changes, click on the "Save and Continue" button. *Is  the applicant delinquent on any feder al debt    Yes  No *Employer Identific ation Number  (EIN)  95  ­ 6000674 *Type of Applicant   Municipal  T ype of Applicant (Other ):   *Organiz ational Unit  POLICE DEPARTMENT *Legal Name (Legal Juris dic tion Name)  CITY OF AZUSA *Vendor Addr ess  1  725 N ALAMEDA AVENU E  Vendor Addr ess  2   *Vendor City  AZUSA  Vendor County/Par is h  LOS AN GELES *Vendor State  California *Vendor ZIP  91702  ­ 2514    Zip+4 Lookup Please provide Point of  Contact Inf ormation  f or matters involving thi s application *Contac t Prefix:Ms.  Contact Pr efix (Other ): *Contac t First Name:CYN THIA Contac t Middle Initial: *Contac t Las t Name:HAEBE  Contact Suffix:Select a Suffix  Contact Suffix (Other ) : Contac t T itle:CRIME ANALYST *Contact * 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/applicantInfor mation.do 2/2 Addr ess Line 1:725 N ALAMEDA AVENUE  Contact Addr ess Line 2: *Contact City AZUSA  Contact County:LOS ANGELES *Contact State:C alifornia *Contact Zip Code:91702  ­ 2514    Zip+4 Lookup *Contac t Phone Number :714  225  4926    Ext:   Contact Fax Number :626  812  5185 *Contac t E­mail Addr ess :cynthiah@ cityofbrea.net    Email Help Save and Continue 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/projectInfor m ation.do 1/1 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ­ Local Solicitation  2016­H3362­CA­DJ   Application    Correspondence  Switc h to ... Application H andbook Overview Appl icant Information Project I nformation Budget and Program Attachments Assurances and Certi fi cations Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Of f Project Information *Descriptive T itle of Applicant's  Pr oject Purchase of Handheld Radios and Computer Tablet *Ar eas  Affected b y Pr oject City of Azusa Pr oposed Pr ojec t  *Star t Date Augus t  01  2016  *End  Date December  31  2016 *Congressional Dis tricts of  Pr ojec t Congressional Distric t 28, CA Congressional Distric t 29, CA Congressional Distric t 30, CA Congressional Distric t 31, CA Congressional Distric t 32, CA Congressional Distric t 33, CA*Estimated Funding Federal $ 16834  .00 Ap plicant $ 0  .00 State $ 0  .00 Local $ 0  .00 Other $ 0  .00 Pr ogr am Income $ 0  .00 TOTAL $ 16834  .00 Save and C ontinue   ABSTRACT    ORGANIZATION NAME: CITY of AZUSA  PROJECT TITLE:  HANDHELD RADIOS & COMPUTER       GOALS  OF THE PROJECT:   To replace existing handheld radios which are nearing the end of their  lifecycle and purchase one tablet computer.    DESCRIPTION OF THE PROJECT:  To maintain communications through the purchase of new handheld  radios.  To aid detectives in the field with the purchase of a tablet computer.       PROJECT IDENTIFIERS:       • COMMUNICATIONS   •  OFFICER SAFETY   •  SYSTEM IMPROVEMENTS  • COMPUTER SOFTWARE/HARDWARE           1 PROGRAM NARRATIVE CITY OF AZUSA The City of Azusa is a suburban community in the San Gabriel Valley of Southern California. The city is home to over 46,000 residents and has experienced moderate growth over the last decade. The city is approximately thirty miles outside of the City of Los Angeles, and experiences many of the problems associated with larger metropolitan areas. Handheld radios provide communications between the officer in the field and their fellow officers, the dispatch center, and neighboring agencies. Several of the handheld radios are in need of replacement. Additionally, the department will be purchasing a tablet computer to provide mobile /portable access to detectives while conduction field investigations.    1 BUDGET NARRATIVE CITY OF AZUSA The City of Azusa Police Department plans to use the newly appropriated Justice Assistance Grant (JAG) Program toward the purchase of a three desk radios and addtitional charging accessories. The following lists the components to be purchased with $16,834 JAG 2016 funds. QTY ITEM UNIT TOTAL 3 APX6500 UHF R2 MId Power Radios $ 5,420.54 $ 16,341.99 1 Tablet Computer $492.01 $492.01 Statement of Needs: Handheld Radio Replacement: Handheld radios have a relatively short lifespan. They need replacement every 3-4 years. We are needing to replace several. Goals and Objectives 1. Gather quotes 2. Purchase and configure radios as soon as possible Project Timeline - Desk Radios Within (60) thirty days of funds being awarded, 1) Obtain vendor quotes, submit order for purchase approval. 2) Upon receipt of purchase order approval, place order for radios. 3) Upon receipt of equipment, install equipment within 14 days. Tablet Computer: Simply put, many of the Police Department's computer workstations have exceeded their warranties and life spans. As budgets are cut, equipment isn't purchased as readily as needed. A portion of the JAG funds will be used to purchase a computer workstation.    2 Goals and Objectives 1. Purchase department compatible mobile radio and accessories as soon as award is approved. Project Timeline – Tablet Computer Within (90) thirty days of funds being awarded, 1) Submit order for purchase approval. 2) Upon receipt of purchase order approval, purchase equipment 3) Configure and assign equipment 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/applicationAssur ance.do 1/2 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ­ Local Solicitation  2016­H3362­CA­DJ   Application    Correspondence  Switc h to ... Application H andbook Overview Appl icant Information Project I nformation Budget and Program Attachments Assurances and Certi fi cations Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Of f Assurances and Certifications To the best of my knowl edge and belief, al l data in thi s application/preapplication i s true and correct, the document has been duly authorized by the gover ni ng body of the applicant and the applicant will comply wi th the attached assurances if the assistance i s awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this applicati on and your  statement of the veracity of the representati ons made i n thi s applicati on. The document has been duly authorized by the governing body of the applicant and the applicant wi ll comply with the following: 1. Assur ances 2. Certif ications Regardi ng Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug­F ree Workpl ace requirements. I f you are an applicant f or any Violence Against Women grants, this i ncludes the Certification of Compl iance with the Statutory El igibility Requirements of the Violence Against Women Act. *Prefix:Mr.  Pr efix (Other ): *First Name:Troy Middle Initial: *Las t Name:Butzlaff  Suffix Suffix:  Suffix (Other ): *Title:City Manager *Address Line 1:213 E FOOTHILL   Address Line 2: *City:AZUSA  County:LOS ANGELES *State:California *Zip Code:91702  ­2514    Zip+4 Lookup *Phone:626  ­812  ­5238      Ext :     Fax:626  ­812  ­5185 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/applicationAssur ance.do 2/2 *E­mail:tButzlaff@ci.az usa.ca.us    Email Help  I  have examined the i nformation provided her e regarding the signing authority and certi fy it is accurate. I am the signing authority, or have been delegated or designated formally as the signing authori ty by the appropriate authori ty of official, to provide the information requested throughout this application system on behalf of this jurisdiction. I nformation regarding the si gning authority, or the delegation of such authority, has been pl aced in a file and is avail able on­site for immediate review. Save and C ontinue 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/applicationReview.do 1/2 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ­ Local Solicitation  2016­H3362­CA­DJ   Application    Correspondence  Switc h to ... Review SF­424  Pr int a Copy Application H andbook Overview Appl icant Information Project I nformation Budget and Program Attachments Assurances and Certi fi cations Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Of f APPLICATION FOR FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Iden tif ier 1 . TYPE OF SUBMISS ION Ap plication Cons tr uction 3. DATE RECEIVED BY STATE S tate Application Iden ti fier 4. DATE RECEIVED BY FEDERAL AG ENCY Federal Iden tifier 5 .APPLICANT INFORMATION Legal Name CITY OF AZUSA Organi zational Un it POLICE DEPARTMENT Address 725 N ALAMEDA AVENUE AZUSA, California 91702­2514 Name and telephone nu mber of the person  to be con tacted on matters involving th is application HAEBE, CY NT HIA (714) 225­4926 6 . EMPLOYER IDENTIFICATION NUMBER (EIN) 95­6000674 7 . TYPE OF APPLICANT Munic ipal 8 . TYPE OF APPLICATION New 9 . NAME OF FEDERAL AGENCY Bureau of Justice Assistanc e 1 1. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT Purchas e of Handheld Radios  and Computer  Tab let 1 0. CATALOG OF FEDERAL DOMES TIC ASSIS TANCE NUMBER:16.738 CFDA TITLE: Ed ward  Byrne Memor ial Justic e Ass is tance Grant Pr ogram 1 2. AREAS AFFECTED BY PROJECT City of Azus a 1 3. PROPOS ED PROJECT Start Date:August 01, 2016 End Date:December  31, 2016 1 4. CONGRES SIONAL DIS TRICTS  OF a. Ap plic ant b. Pr oject CA32 1 5. ESTIMATED FUNDING 1 6. IS  APPLICATION S U BJECT TO REVIEW BY S TATE EXECUTIVE ORDER 1 2 372 PROCESS? Pr ogr am has  not been s elec ted by state for review Federal $16,834 Ap plicant $0 State $0  Local $0  Other $0 Pr ogr am Income $0 1 7. IS  THE APPLICANT 6/6/2016 Edward Byrne Mem orial Justice Assistance Grant (JAG) Program  ­ Local Solicitation https://gr ants.ojp.usdoj.gov/gm sexternal/applicationReview.do 2/2 Pr ogr am Income $0 1 7. IS  THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? N TOTAL $16,834 1 8. TO THE BES T OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRU E AND CORRECT, THE DOCUMENT HAS BEEN DU LY AUTHORIZED BY G OVERNING  BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASS URANCES  IF THE ASSIS TANCE IS REQU IRED. C ontinue NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa will hold a PUBLIC HEARING to consider valid requests with regard to the use of approximately $17,000 for the JUSTICE ASSISTANCE GRANT 2015. To be valid, a request must be made in writing. Said PUBLIC HEARING will be held before the City Council of the City of Azusa on Monday, June 20, 2015, AT 7:30 P.M., or as soon thereafter as the matter may be heard, in the Civic Auditorium, 213 E. Foothill Blvd., Azusa. Any person wishing to testify may file a written statement prior to that time, and/or may appear and be heard. If you challenge the proposed actions in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk or City Council at, or prior to, the Public Hearing.