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HomeMy WebLinkAboutE-03 Council Action Items 6-13-2016CONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: AMELIA AYALA, DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER DATE: JUNE 20, 2016 SUBJECT: HUMAN RESOURCES ACTION ITEMS SUMMARY: On June 14, 2016, the Personnel Board met and took action on several items. This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). DISCUSSION: The Personnel Board reviewed the recommendations of City Staff and took the following action: A.MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION TYPE OF ACTION/ EFFECTIVE DATE RANGE/STEP BASE MO. SALARY PD Steve Hunt Police Captain Merit Increase 3/24/2016 3482/2 $13,587.37 APPROVED COUNCIL MEETING 6/20/2016 Human Resources Action Items June 20, 2016 Page 2 B. FLEXIBLE STAFFING PROMOTION: The following promotional appointments have been requested by department head(s) pursuant to the Rules of the Civil Service System. DEPARTMENT NAME CLASSIFICATION FROM/TO EFFECTIVE DATE RANGE/STEP BASE MO. SALARY Utilities Steven Gonzalez From: Water Distribution Worker II To: Water Distribution Worker III 5/5/2016 5250/4 $5,822.36 C. CLASS SPECIFICATION REVISION: Pursuant to rules of the Civil Services System, Sections 3.5 Adoption of Plan: LIBRARY SERVICES MANAGER. (See attached Exhibit 1) FISCAL IMPACT: There is no fiscal impact, as positions listed are funded in approved department budgets. Prepared by: Reviewed and Approved: Lislene Ledezma Amelia Ayala Acting Human Resources & Director of Human Resources Risk Management Analyst and Risk Management Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager PD Andrew Avalos Police Officer Merit Increase 4/5/2016 6101/2 $6,401.99 PD Philip Brock Police Officer Merit Increase 5/22/2016 6101/2 $6,401.99 PD Samantha Sloniker Police Officer Merit Increase 6/20/2016 6101/4 $7,064.92 PW Tracy Nikki Rosales Senior Management Analyst Merit Increase 5/17/2016 3306/3 $5,952.18 Page 1 of 3 EXHIBIT 1 Date Adopted: 08/14/2007 Date Revised: 12/17/2012 AMMA Range: 3348 CITY OF AZUSA LIBRARY SERVICES MANAGER DEFINITION Under administrative direction, assists the Department Head in overseeing the Library in planning, coordination, and organizing the activities of the City library system; performs professional library work in serving library patrons and administering assigned programs and performs related duties as required. CLASS CHARACTERISTICS The incumbent assists the Department Head overseeing the Library in planning, organizing, coordinating and directing overall library services and activities, including supervision of Library personnel. ESSENTIAL FUNCTIONS When this position is to be filled, the essential functions will be detailed in the job announcement for the available position. Below includes representative essential functions. Assists the Department Head overseeing the Library in planning, organizing, coordinating and directing library services; determines work assignments, work schedules and instructs staff in the performance of daily assignments. Develops and implements goals, objectives, policies and priorities for the Library; interprets and communicates library policy to staff and members of the public. Plans, organizes, and coordinates the adult collection development including acquisitions and withdrawals; makes selections of materials from special gifts and other sources. Directs the development of reference resources, procedures, and services; develops and plans programs. Assists Department Head in writing and administering grants. Plans, directs, or conducts special projects involving library promotion and outreach activity such as adult programs and exhibits or displays; prepares public informational pamphlets and materials related to library activities. Assists Department Head in overseeing departmental technology acquisitions, maintenance and up‐dates. In the absence of the Department Head overseeing the Library, attends meetings, conferences, or other functions performed by the Department Head; provides information or participates in discussions regarding Library activities; makes presentations on library services. Assists with the Page 2 of 3 EXHIBIT 1 development and administration of the budget and expenditure controls; performs research and recommends programs to meet current and future needs of the community; evaluates the effectiveness of current programs and recommends changes. Assists in the selection of department employees; plans, organizes, and assigns work; develops and establishes work methods and standards; directs or conducts staff training and development; reviews and evaluates employee performance; executes disciplinary action. Resolves complaints and service questions requested by patrons; prepares news releases and other promotional material; makes presentations on library services. At the direction of the Department Head overseeing the Library, represents the City Library, or delegates such authority, in relations with the community, The Azusa City Library Commission; local and state agencies, other libraries, and professional organizations. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from an accredited college with a bachelors degree in library science or a related field and five years of increasingly responsible professional library experience including three years in a supervisory capacity. A master’s degree in library science is preferable. Knowledge, Skills and Abilities Thorough knowledge of the theories, principles, practices, methods, materials, and organizational arrangements common to the field of library science. Considerable knowledge of the principles of public administration; informational needs and approaches to be taken in analyzing administrative and work processing issues; principles of supervision and sound personnel management; automation and computers relevant to operations of a library. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports on library related subjects; establish and maintain effective relationships with the community at large, the City Council, and other public officials; plan, direct, and coordinate library programs and services; select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices; performs professional librarian level work; deal constructively with conflict and develop effective resolutions; plan and enforce a balanced budget; develop new policies impacting department operations/procedures; interpret financial statements and cost accounting reports. Page 3 of 3 EXHIBIT 1 License and Certificates Must possess a valid California Class “C” driver’s license with a satisfactory driving record. Physical, Mental and Environmental Working Conditions Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push books, files, paper and documents weighing up to 50 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.