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Home My WebLink AboutE-09 Staff Report Blanket POs FY 16-17CONSENT ITEM E-9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: TALIKA JOHNSON, DIRECTOR OF FINANCE DATE: JUNE 20, 2016 SUBJECT: BLANKET PURCHASE ORDERS OVER $25,000 FY 2016-17 (CITY & SUCCESSOR AGENCY) SUMMARY: Each year at this time, the City Council approves Blanket Purchase Orders that are in the amount of $25,000 or more, for the upcoming fiscal year. The purchase orders are good for one year, expiring on June 30, 2017. The amounts listed on the Blanket Purchase Orders are estimates only, and will have no impact on the 2016-17 budgets until they are actually used. This action approves the issuance of Blanket Purchase Orders detailed on the attached scheduled (Attachment 1). RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Approve the issuance of Blanket Purchase Orders detailed on the attached schedule, in an amount of $25,000 or more as outlined in Sec. 2-518 (a) of the Azusa Municipal Code DISCUSSION: Blanket Purchase Orders (BPO) are Purchase Orders (PO) that are issued by City departments on an annual basis for the following reasons: Repetitious purchases of low cost to medium cost supplies and or equipment used in the daily performance of one’s job. To pay invoices for City Council approved services which occur repetitiously, either weekly, monthly, or quarterly, such as, but not limited to, delivery services (Fed EX, UPS), standing orders (library books), etc. Repetitious payments against previously bid, City Council approved contractual agreements of $25,000 or more, such as but not limited to, uniform rental services, janitorial services, pool maintenance & service, water treatment services, security guard services, alarm services, etc. The purchase of electricity from power suppliers/generators, which can range anywhere from APPROVED COUNCIL MEETING 6/20/2016 Blanket Purchase Orders Over $25,000 FY 2016-17 (City & Successor Agency) June 20, 2016 Page 2 of 2 $20,000 to $500,000 per purchase, when placing an immediate order is crucial to obtaining lowest possible price and delivery of such. BPOs are not intended to bypass or supersede the normal purchasing procedures as set forth in the Azusa Municipal Code, but rather to streamline the purchasing process when necessary. Departments request BPOs as a back up to issuing regular POs, when it is not feasible to use a regular PO (walk-in purchasing supplies at local merchants like Home Depot, Dunn Edwards Paints, B&K Electric, local tree nurseries, etc., when time is of the essence). Additionally, with the exception of BPOs identified as a “Contractual Obligation” or “POWER RESOURCES/PURCHASE OF ELECTRICITY”, most individual charges against these BPOs are well below any formal bid threshold. For individual purchases of more than $5,000, normal bidding and contracting procedures as outlined in Article VII of the Azusa Municipal Code is strictly enforced. FISCAL IMPACT: Monies for these BPOs have been budgeted for FY 2016-17 by their respective departments. Prepared by: Reviewed and Approved: Tony Garcia Talika M. Johnson Buyer Director of Finance Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager Attachment: 1) List of Blanket Purchase Orders over $25,000 CITY OF AZUSABLANKET PURCHASE ORDERS FOR $25,000 OR MOREFISCAL YEAR 2016‐17ANNUAL ESTIMATEDIV/DEPTRECOMMENDED VENDORPURPOSEJUSTIFICATION FOR BPO$27,500 LIGHT & WATERARAMARKUNIFORM RENTALCONTRACTUAL AGREEMENT$30,000 LIGHT & WATERALTEC INDUSTRIESLG VEHICLE MAINT/REPAIRSSOLE SOURCE-AMC 2-520 (b)$30,000 LIGHT & WATERAIR RESOURCES BOARD SYSTEM CONTROL & DISPATCHPOWER RESOURCES/PURCH ELECTRICITY$30,940 LIGHT & WATERULTIMATE MAINTENANCE SERVICESJANITORIAL SERVICESCONTRACTUAL AGREEMENT$35,000 LIGHT & WATERInCONTACTCUSTOMER SVC PHONE SYSTEM CONTRACTUAL AGREEMENT$35,000 LIGHT & WATERINVOICE CLOUD ELECTRONIC PAYMENT PROCESSINGCONTRACTUAL AGREEMENT$35,999 LIGHT & WATERITRON INC. HARDWARE/SOFTWATE SUPPORTSOLE SOURCE-AMC 2-520 (b)FOR MVRS & MV90$40,000 LIGHT & WATERCLA-AVLPUMP CONTROL VALVES MAINT & SUPPLIESSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a) (31)$45,000 LIGHT & WATERWESTERN AREA POWER ADMINTRANSMISSION OF ELECTRICITYPOWER RESOURCES/PURCH ELECTRICITYBY OTHERS$46,716 LIGHT & WATERE&L LANDSCAPE SVCSLANDSCAPE MAINT SERVICESCONTRACTUAL AGREEMENT$50,000 LIGHT & WATERBONNEVILLE POWER ADMINELECTRICITY FOR RESALEPOWER RESOURCES/PURCH OF ELECTRICITY$50,000 LIGHT & WATERBP ENERGY ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$50,000 LIGHT & WATERDYNERGY POWER MARKETING PURCHASE OF ENERGY CAPACITYPOWER RESOURCES/PURCH ELECRTICITY$50,000 LIGHT & WATERBADGER METER INC WATER METERS/ONGOING METERSOLE SOURCE - AMC SEC 2-520(b)REPLACEMENT PROGRAM$50,000 LIGHT & WATERINTERNATION FLOW TECHNOLOGIESEMERGENCY WATER LINE STOPPINGEMERGENCIES - AMC SEC. 2-523$50,000 LIGHT & WATERUNIVAR USA INC WATER TREATMENT CHEMICAL & SVCSOLICITATION BIDDING EXCEPTIONOWN EQUIPMENT AMC SEC. 2-517(a)(24)$50,000 LIGHT & WATERVULCAN/CAL-MATPURCHASE OF CRUSHER BASE/ASPHALTSOLICITATION BIDDING EXCEPTIONAMC SEC 2-517(a)(32)$54,000 LIGHT & WATERSAGE PAYMENT SOLUTIONSABSORBED CREDIT-DEBIT CARD CHGSCONTRACTUAL OBLIGATION$56,998 LIGHT & WATERPREVENTIVE MOBILEAUTO REPAIR/PARTSCONTRACTUAL OBLIGATION$70,000 LIGHT & WATERSOUTHERN CALIFORNIA EDISONELECTRIC SVC. CHARGES JOINT POLESOLICITATION BIDDING EXCEPTIONAMC SEC. 2-517(a)(13)$75,000 LIGHT & WATERCARUS CORPORATION PRE OXIDATION IRON/MANGANESESOLE SOURCE AMC SEC. 2-520(b)REMOVAL/FILTRATION PLANT$75,000 LIGHT & WATERSEIMENS WATER TECHNOLOGYWATER FILTRATION SUPPLIES/SVCSOLE SOURCE AMC SEC. 2-520(b)EVOQUA WATER TECHNOLOGIES LLC$80,000 LIGHT & WATERSAN GABRIEL WATER COMMITTEECOMMITTEE OF NINE ASSESSMENTSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(12)$100,000 LIGHT & WATERPUBLIC SERVICE CO. OF NEW MEXICO ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$100,000 LIGHT & WATERCALIFORNIS DEPT. WATER RESOURCESELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$100,000 LIGHT & WATERCITY OF RIVERSIDEELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$100,000 LIGHT & WATERGEORGE E. BOOTH CO.INC. SCADA EQUIPMENT &SOLICITATION & BIDDING EXCEPTIONPROFESSIONAL SERVICEAMC SEC. 2-517(a)(33)$111,280 LIGHT & WATEROPEN ACCESS TECHNOLOGY INTL. SYSTEM CONTROL & DISPATCHPOWER RESOURCES/SCHEDULING& DISPATCH SERVICES$120,000 LIGHT & WATERNATIONAL METER & AUTOMATION INC. SOLE DISTRIBUTOR FOR WATER METERSSOLE SOURCE AMC SEC. 2-520(b)FOR ONGOING METER REPLACEMENT $125,000 LIGHT & WATERSTERLING WATER TECHNOLOGIESWATER FILTER PLANT CHEMICLESSOLICITATION & BIDDONG EXCEPTIONAMC SEC 2-517(a)(24)$133,000 LIGHT & WATERBEST BEST & KRIEGERCITY ATTY. LEGAL FEES @ $203/HR$150,000 LIGHT & WATERAPX, INC. REALTIME SCHEDULING AGENTPOWER RESOURCES SCHEDULING &DISPATCH SERVICES$150,000 LIGHT & WATERL.A. DEPT. WATER & POWERTRANSMISSION OF ELECTRICITY BY OTHERPOWER RESOURCES /PURCH POWER$150,000 LIGHT & WATERSAN GABRIEL BASIN WATER AUTHORITYADMINISTRATIVE & CAPITOLSOLICITION & BIDDING EXCEPTIONASSESSMENT FEESAMC SEC. 2-517(a)(12)$151,500 LIGHT & WATERSYSTEMS & SOFTWARE INC. ANNUAL MAINT. FOR CIS & LICENSESSOLE SOURCE AMC SEC. 2-520(b)$160,000 LIGHT & WATERSC FUELS VEHICLE FUELCONTRACTUAL AGREEMENT1 of 3 CITY OF AZUSABLANKET PURCHASE ORDERS FOR $25,000 OR MOREFISCAL YEAR 2016‐17ANNUAL ESTIMATEDIV/DEPTRECOMMENDED VENDORPURPOSEJUSTIFICATION FOR BPO$175,000 LIGHT & WATERNORTHSTAR CHEMICALWATER TREATMENT CHEMICALSSOLICITION & BIDDING EXCEPTION& SERVICE OWN EQUIPMENT AMC SEC. 2-517(a)(24)$180,000 LIGHT & WATERCITY OF PASADENATRANSMISSION OF ELECTRICITY BY OTHERPOWER RESOURCES/PURCH ELECTRICITY$200,000 LIGHT & WATERINFOSEND POSTAGE & MAIL PROCESSING SERVICECONTRACTUAL AGREEMENT$200,000 LIGHT & WATERCITY OF ANAHEIMENERGY PURCHASEPOWER RESOURCE/PURCH ELECTRICITY$200,000 LIGHT & WATERGENERAL PUMP CO. REPAIRS/IMPROVEMENTS TO WELLSSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517 (a)(25)(31)(36)$220,000 LIGHT & WATERTHOMPSON COBURN LEGAL FEES FOR PURCHASED POWERPOWER RESOURCES/PURCH ELECTRICITY$250,000 LIGHT & WATERNPL CONSTRUCTION INC. ASPHALT/CONCRETE CONSTRUCTIONSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(32)$279,000 LIGHT & WATERG.M. SAGER CONSTRUCTION ASPHALT/CONCRETE CONSTRUCTIONSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(32)$300,000 LIGHT & WATERCITY OF BURBANKELECTRICITY FOR RESALE/POWER RESOURCES/PURCH ELECTRICITYTRANSMISSION OF ELECTRICITY BY OTHER$300,000 LIGHT & WATERSEMPRA ENERGY TRADING CORP. ELECTRICITY FOR RESLEPOWER RESOURCES/PURCH ELECTRICITY$500,000 LIGHT & WATERWESTERN WATER WORKS WATER HARDWARE & SUPPLIESCONTRACTUAL AGREEMENT$600,000 LIGHT & WATERSAN GABRIEL VALLEY MUNICIPALPOWER PURCHASES POWER RESOURCES/PURCH ELECTRICITYWATER DISTRICT$800,000 LIGHT & WATERCITY OF GLENDALEPURCHASE OF ENERGY CAPACITYPOWER RESOURCES/PURCH ELECTRICITY$800,000 LIGHT & WATEREDF TRADING NORTH AMERICA LLCPURCHASE OF ENERGY CAPACITYPOWER RESOURCES/PURCH ELECTRICITY$1,000,000 LIGHT & WATERARIZONA PUBLIC SERVICE CO. ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$1,000,000 LIGHT & WATERSALT RIVER PROJECTELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$1,000,000 LIGHT & WATERUPPER S.G.V. MUNICIPAL WATER DIST. USG-8 PURCHASED WATERSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(12)$1,200,000 LIGHT & WATERGARNET ENERGY CORPORATIONENERGY PURCHASEPOWER RESOURCES/PURCH ELECTRICITY$1,200,000 LIGHT & WATERIBERDROLA RENEWABLESELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$1,500,000 LIGHT & WATERCITIGROUP ENERGY INC. ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$1,500,000 LIGHT & WATERMORGAN STANLEY CAPITOL CORP. ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$1,500,000 LIGHT & WATERNRG ENERGY INC. ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$1,750,000 LIGHT & WATERMAIN S.G.B. WATERMASTERWATER REPLACEMENT, IN LEU WATERSOLICITATION & BIDDING EXCEPTIONADMIN ASSESSMENTS, & PURCHASES OF2-517(a)(12)USG3 WATER$2,700,000 LIGHT & WATERSOUTHERN CALIFORNIA EDISONTRANSMISSION OF ELECTRICITY BY ORHERPOWER RESOURCES/PURCH ELECTRICITY$3,000,000 LIGHT & WATERNORTHERN CALIFORNIA POWER AGENCYLODI #2 PROJECT PLANNINGPOWER RESOURCES/PURCH ELECTRICITYAND DEVELOPMENT$4,000,000 LIGHT & WATERATHENS SERVICESRESIDENTIAL TRASH COLLECTION, SOLICITATION & BIDDING EXCEPTIONEXTRA BEVERAGE CONTAINER PULLS AMC SEC. 2-517(a)(15)$5,000,000 LIGHT & WTERSHELL TRADINGELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITY$6,500,000 LIGHT & WTERCALIF. I.S.O. ELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITYTRANSMISSION OF ELECTRICITY BY ORHERSYSTEM CONTROL & DISPATCH$24,000,000 LIGHT & WATERSOUTHERN CALIFORNIA PUBLIC POWERELECTRICITY FOR RESALEPOWER RESOURCES/PURCH ELECTRICITYAUTHORITY$45,000 CITY CLERKS OFFICEMAIL FINANCEPOSTAGESOLE SOURCE$200,000 RECREATION & FAMILY SERVICEBRIGHTVIEW (FORMERLY VALLEY CREST)LANDSCAPE SERVICESCONTRACTUAL AGREEMENT$350,000 RECREATION & FAMILY SERVICEWEST COAST ARBORISTS TREE TRIMMING SERVICES CONTRACTUAL AGREEMENT$60,000 PUBLIC WORKS ARAMARKUNIFORM SERVICES CONTRACTUAL AGREEMENT$28,000 PUBLIC WORKS CA. DEPT. OF TRANSPORTATIONSOLE SOURCE$40,000 PUBLIC WORKS CONTROL AIR CONDITIONING CORP. AIR CONDITIONING MAINT. CONTRACTUAL AGREEMENT$250,000 PUBLIC WORKS FOOTHILL TRANSIT AUTHORITYCONTRACTUAL AGREEMENT$50,000 PUBLIC WORKS HOLIDAY ROCKCRUSHED ROCK & AGRIGATESPECIALICED SOURCE $50,000 PUBLIC WORKS HOME DEPOT TOOLS, LUMBER, SUPPLIESU.S. COMMUNITIES CONTRACT2 of 3 CITY OF AZUSABLANKET PURCHASE ORDERS FOR $25,000 OR MOREFISCAL YEAR 2016‐17ANNUAL ESTIMATEDIV/DEPTRECOMMENDED VENDORPURPOSEJUSTIFICATION FOR BPO$75,000 PUBLIC WORKS HR GREEN ENGINEERING SERVICES CONTRACTUAL AGREEMENT$30,000 PUBLIC WORKS L.A. CO. DEPT. PUBLIC WORKS SOLE SOURCE$104,200 PUBLIC WORKS PREVENTIVE MOBILEAUTO & TRUCK MAINTENANCECONTRACTUAL AGREEMENT$200,000 PUBLIC WORKS SC FUELS PURCHASE OF FUELSCONTRACTUAL AGREEMENT$99,000 PUBLIC WORKS SIEMENS ENERGY/REPUBLIC ELECTRICCONTRACTUAL AGREEMENT$60,000 PUBLIC WORKS SO. CAL GAS CO.SOLE SOURCE$75,000 PUBLIC WORKS RKA CONSULTINGENGINEERING SERVICES CONTRACTUAL AGREEMENT$75,000 PUBLIC WORKS WILLDAN ENGINEERINGPLAN CHECK/ENGINEERING SERVICESCONTRACTUAL AGREEMENT$25,000 INFORMATION TECHCOMPUTER DISCOUNT WAREHOUSE SPECIALIZED COMPUTER HARDWARE/SOLICITATION & BIDDING EXCEPTIONSOFTWARE AMC SEC 2-517(a)(38$34,000 INFORMATION TECHSIRSI DYNEX LIBRARY SERVES/CATALOGINGSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(22)$30,000 INFORMATION TECHVERIZON SELECT SERVICES IpadSOLICITATION & BIDDING EXCEPTIONAMC SEC 2-517(a)(22)$35,000 INFORMATION TECHVERIZON WIRELESS Iphones FOR EXECUTIVE STAFFSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(22)$60,000 INFORMATION TECHAVAYACITY LAND LINE PHONE SERVICESOLE SOURCE$74,000 INFORMATION TECHONE SOLUTIONFINANCE/HR SOFTWARESOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(22)$250,000 HUMAN RESOURCES BEST BEST & KRIEGERLEGAL SERVICESSOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(14)$70,000 HUMAN RESOURCES EMPLOYMENT DEVELOPMENT DEPT. SOLE SOURCE$35,000 HUMAN RESOURCES CCMS FEES & SERVICE CHARGESCONTRACTUAL AGREEMENT$150,000 HUMAN RESOURCES MANNING & MARDERLEGAL SERVICES FOR POLICE DEPT.CONTRACTUAL AGREEMENT$100,000 HUMAN RESOURCES CARL WARREN & ASSOC. LIABILITY TPACONTRACTUAL AGREEMENT$45,000 LIBRARYBAKER & TAYLORBOOK PURCHASES SOLICITATION & BIDDING EXCEPTIONAMC SEC. 2-517(a)(4)$167,051 POLICE DEPT. ALL CITY MANAGEMENTCROSSING GUARD SERVICES CONTRACTUAL AGREEMENT$60,000 POLICE DEPT. ECONOMY AUTO CENTERAUTO MATNT./SERVICE/REPAIRSPECIALIZED SERVICE/SECURE FACILITY$65,000 POLICE DEPT. ENTERPRISE FLEET SERVICESLEASE PAYMENTS POLICE VEHICLESCONTRACTUAL AGREEMENT$480,000 POLICE DEPT. G4S JAIL SERVICES CONTRACTUAL AGREEMENT$120,000 POLICE DEPT. LACO, DEPT. OF ANIMAL CAREANIMAL SHELTERSOLE SOURCE$96,000 POLICE DEPT. LOS ANGELES SUPERIOR COURTCOURT SERVICES SOLE SOURCE$4,398,290 POLICE DEPT. LACO FIRE DEPARTMENTFIRE PROTECTION SERVICES SOLE SOURCE3 of 3