HomeMy WebLinkAboutE-15 - Agreements Executed by City Manager, March and April 2016CM Executed Contracts
June 6, 2016
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CONSENT ITEM
E-15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF FINANCE
DATE: JUNE 6, 2016
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER – MARCH
AND APRIL 2016
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies services and equipment. The ordinance went into effect on August 21, 2015.
Section 2-538 (c)(2) includes a provision that a list of contracts and their amounts be provided to
the City Council, at least once per month, when the City Manager/Purchasing Officer executes
contracts within the authority limit of $25,000 or less. This action is to receive and file the list of
contracts executed by the City Manager for the period March 1, 2016 through April 30, 2016.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Receive and file the list of agreements executed by the City Manager for the
months of March and April 2016.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and
purchase of projects, supplies services and equipment. The amendments provide more
effective and efficient procurement processes including an increase to the formal bidding
procedures and thresholds for the City Manager to award contracts up to $25,000 for
professional services, supplies and equipment.
APPROVED COUNCIL
MEETING 6/6/2016
CM Executed Contracts
June 6, 2016
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During the months of March and April 2016, the City Manager executed three (3) contracts
under $25,000 as follows:
Vendor Name Date
Signed Amount Fund Agreement
Type Purpose
Moss Levy &
Hartzheim, LLP
3/16/2016 $ 5,481 Electric
Fund
Professional
Services
Agreement
Biennial Auditing
Services - FARECal
Vantage 4/27/2016 $ 11,200 General
Fund
Letter of
Agreement
Auditorium Upgrade
2nd Phase
Don Hannah &
Associates
4/27/2016 $ 5,000 General
Fund
Letter of
Agreement
City Mgr/City Atty
Eval & Facilitation
Services
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved by:
Talika M. Johnson Louie F. Lacasella
Director of Finance Management Analyst
Reviewed and Approved by:
Troy L. Butzlaff, ICMA-CM
City Manager