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HomeMy WebLinkAboutE-1 - Minutes, March 21, 2016CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, MARCH 21, 2016 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Carrillo arrived at 6:32 p.m. after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Economic and Community Development Christiansen, Neighborhood Services Coordinator Quiroz, Administrative Technician Juarez. CLOSED SESSION The City Council recessed to Closed Session at 6:31 P.M. to discuss the following: 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. Property Address: D Club, 975 W. Foothill Boulevard, Azusa (APN 8605-019-906 and 907) Agency Negotiators: Troy Butzlaff, City Manager; Kurt Christiansen, Director of Economic & Community Development; and Erik Westedt, CBRE Negotiating Parties: Keith Parry, EFPAR Development Under Negotiation: Price & Terms of Payment 2.CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION – Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1). One Potential Case 3.PUBLIC EMPLOYEE EVALUATIONS – Pursuant to California Government Code, Section 54957. Title(s): City Manager and City Attorney The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item 1: Item was not discussed and will be carried over to the next scheduled Council Meeting on April 4, 2016; Item 2: No reportable action; Item 3: City Council began the evaluation process and the item will be on future agendas. REGULAR SESSION Mayor Rocha called the meeting to order at 7:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo, City Treasurer Vasquez Staff Members: City Manager Butzlaff, City Attorney Martinez, Director of Human Resources and Risk Management Ayala, Director of Economic and Community Development Christiansen, Police Chief Gonzalez, Public Works Director/City Engineer Bobadilla, Recreation and Family Services Director Jacobs, Utilities Director Morrow, Interim Finance Director Johnson, Recreation Superintendent Chavez, Parks Supervisor Montes, Recreation Supervisor Gonzales, Recreation Superintendent Gonzales, Management Analyst Lacasella, Administrative Intern Campos, Neighborhood Services Coordinator Quiroz, Administrative Technician Juarez. CONSENT ITEM E-1 APPROVED CITY COUNCIL 5/2/2016 The Pledge of Allegiance was led by Mr. Gregory Ahearn. The invocation was given by John Cota, Praise Chapel Azusa. PUBLIC COMMENT Mr. Jim Rogers, Ms. Sylvia Lowers and Mr. Hai Zaidul spoke about issues related to parking, vagrancy, and misuse of the field at Zacatecas Park. Mr. Chandra Roy expressed concern regarding the service he had received from Azusa Transit. Mr. Gregory Ahern inquired about options available to deal with the lack of Gold Line station parking and provided suggestions for increasing business at local restaurants and shops surrounding the Gold Line Stations. Mr. Hector Elizalde announced that the Gold Line provides easy access to the Veteran’s Affairs Medical Clinic located in Downtown Los Angeles, and the Veterans Forum to be held on June 25, 2016 at the National Guard Armory in Azusa. Mr. Cory Ellenson introduced himself and announced his candidacy for the California State Assembly. Public Works Director/City Engineer Bobadilla addressed comments made regarding parking issues at Zacatecas Park, stating that the First Street parking lot would serve as overflow for Zacatecas Park, and was expected to be completed by the end of April 2016. City Manager Butzlaff and Police Chief Gonzalez addressed the vagrancy issues at Zacatecas Park, noting that the City was working on the enforcement of the recently adopted Quality of Life Ordinance and the Police Department would continue to monitor the situation. Regarding the misuse of the park, residents were encouraged to utilize the non- emergency line to report problems. City Manager Butzlaff responded to comments regarding negative customer service at Azusa Transit, and advised that Staff would look into the matter. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL Mayor Pro-Tem Alvarez wished everyone a happy Easter and commented on the issues surrounding Zacatecas Park. Councilmember Macias was eager to find a solution to the issues brought forward by residents, and wished everyone a happy Easter and first day of spring. Councilmember Gonzales wished everyone a happy Easter and announced the Annual Easter Egg Hunt on Thursday, March 24 and the Annual Compost and Mulch Giveaway on April 2, both at Memorial Park. Councilmember Carrillo wished everyone a happy Easter; and expressed appreciation for the residents that addressed their concerns. He stated that he was confident that Staff would find a solution. He announced the success of the Girls Fast Pitch League. Mayor Rocha announced that the meeting would be adjourned in memory of Ms. Crescencia V. Miranda, Ms. Vera Garcia Ortiz, Longtime Azusa Residents and Ms. Katie Fraijo, Lifelong Azusa Resident. He wished everyone a happy Easter and announced the following events: April 29 - Seal Beach Trip; April 2 – Compost and Mulch Giveaway; April 4 - Senior Center Craft Sale; and April 16 - clean-up of a senior citizen’s front yard. He also asked everyone to keep service men and women in their daily prayers. Mayor Rocha: Parking Impacts Related to Gold Line Stations. City Manager Butzlaff provided an update on the parking structures at the Gold Line Stations. He stated that the parking structures had reached capacity, resulting in individuals parking in residential areas and public streets. He announced the Azusa Transit shuttle service to and from the Gold Line stations for Azusa residents, and advised that Staff would look into solutions to the parking issues that Gold Line users are facing. Public Works Director/City Engineer Bobadilla also provided an update, noting that Staff was seeking both short-term and long-term solutions to the parking problems. He announced that parking in the area surrounding the structure would become time restricted. He responded to questions posed by the Council regarding two driveways located on Citrus Avenue near the Rosedale Development, advising that the driveway approaches were for maintenance purposes only and would not be open for public use. Regarding the notification of real-time parking space availability at the parking structures, City Staff has been in discussion with Metro to expedite the process. Staff was also evaluating alternative properties that may be available for interim parking. City Manager Butzlaff provided an update on the plaza adjacent to the Downtown parking structure, stating that Artist Jose Antonio Aguirre would be installing the mosaics on the exterior of the structure over the summer, and the Iconic A would be installed within the next few months. He noted that Staff was working with the Developer to create an open plaza on the vacant lot adjacent to the structure, which would include outdoor dining. PAGE TWO – 3/21/2016 Mayor Rocha: Request for Certificates of Recognition for Ms. Pam Klemz and Ms. Farihah Chowdhury, selected by Senator Ed Hernandez, O.D. for the 2016 Women of Achievement Award for the 22nd Senate District, to be presented March 24, 2016. Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by unanimous vote of the members present to approve Certificates of Recognition for the 2016 Women of Achievement Award. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE SCHEDULED ITEMS SELECTION OF MAYOR PRO-TEM. Moved by Councilmember Gonzales, seconded by Mayor Pro-tem Alvarez, and carried by unanimous vote of the members present to select Councilmember Carrillo as Mayor Pro-Tem. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH COSTANZO INVESTMENTS, LLC. FOR A MULTI-STORY MIXED USE DEVELOPMENT AT THE SOUTHEAST CORNER OF AZUSA AVENUE AND 9TH STREET (826, 830, 832 AND 858 N. AZUSA AVENUE). Economic and Community Development Director Christiansen presented the Staff Report, noting that the item was first placed on the March 7, 2016 agenda and had been tabled. The term of the agreement was revised to include a ninety (90) day period with the abolition to extend the term for an additional ninety (90) days. A four (4) story building with ground floor retail and three (3) floors of residential space was proposed. Moved by Mayor Pro-Tem Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present, to approve an Exclusive Negotiating Agreement with Costanzo Investments, LLC. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSENT CALENDAR: Moved by Councilmember Alvarez, seconded by Councilmember Gonzales, to approve Consent Calendar Items E-1 to E-13, with the exception of Items E-3 and E-12 which were handled under the Special Call portion of the agenda, and carried by the unanimous vote of the members present: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. The minutes of the Regular Meeting of February 1, 2016 were approved as written. 2. Resolution No. 2016-C24 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. Special Call. 4. The amended and restated Memorandum of Understanding between the City and the Azusa City Employees Association (ACEA) was approved. 5. Resolution No. 2016-C25 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING THE EMPLOYEE PAID MEMBER CONTRIBUTION UNDER THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM FOR THE AZUSA CITY EMPLOYEES ASSOCIATION (ACEA) 6. Staff was authorized to solicit proposals for storm water permit compliance consultant services regarding Order No. R4-2012-0175, MS4 NPDES Permit No. CAS004001. 7. A grant from South Coast Air Quality Management District/AB2766/MSRC Local Government Match Program was accepted and the purchase of one heavy-duty natural gas vehicle from national Auto Fleet Group through the City’s participation in the National Joint Powers Alliance (NJPA.) 8. A contract with Ice Energy for the installation of an Ice Bear thermal energy storage system and associated HVAC Equipment at the Senior Center was approved. 9. The purchase of twenty-seven (27) Mobile Display Computers from CDCE Incorporated was approved. PAGE THREE – 3/21/2016 10. The City Manager was authorized to sign and submit the response to the 2015-16 Los Angeles County Civil Grand Jury Interim Report entitled “Inadequate El Nino Planning for County homeless Population.” 11. The specifications for the Citywide Tree Maintenance Program were approved and staff was authorized to issue a Request for Bids. 12. A Memorandum of Understanding for Curation Services with the Raymond M. Alf Museum of paleontology for fossils discovered during construction of the Rosedale Community was approved. 13. Special Call. SPECIAL CALL HUMAN RESOURCES ACTION ITEMS Human Resources and Risk Management Director Ayala and City Manager Butzlaff responded to questions posed by Councilmember Alvarez, advising that due to the upcoming departure of the Interim Assistant City Clerk, Staff wished to create the Chief Deputy City Clerk position prior to the end of the fiscal year to ensure that the City Clerk’s office remained properly staffed and allow for a transition period. Staff provided further information regarding the new position salary and requirements. Moved by Councilmember Alvarez, seconded by Councilmember Macias, and carried by unanimous vote of the members present, to approve the Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and or Regular Appointments: M. Corona Promotion: S. Fleming, R. Hayden, R. Chivas Salary Range Adjustment: Economic Development Specialist Class Specification Revision: Economic Development Specialist Creation of New Position: Chief Deputy City Clerk AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE REQUEST TO APPROVE MEMORANDUM OF UNDERSTANDING FOR CURATION SERVICES WITH THE RAYMOND M. ALF MUSEUM OF PALEONTOLOGY Management Analyst Lacasella and City Manager Butzlaff responded to questions posed by Mayor Rocha, stating that the Memorandum of Understanding formalizes the arrangement that was already in existence, and would require that the museum notify the City when the specimens are lent out to other organizations. Moved by Mayor Rocha, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present, to approve a Memorandum of Understanding for Curation Services. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE SUCCESSOR AGENCY ITEMS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY. Agency Member Gonzales offered Resolution No. 2016-R6 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agency Member Gonzales, seconded by Agency Member Carrillo, and carried by unanimous vote of the members present, to approve Resolution No. 2016-R6: AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: AGENCY MEMBERS: NONE PAGE FOUR – 3/21/2016 ADJOURNMENT: The meeting was adjourned by consensus of the City Council in memory of Ms. Crescencia V. Miranda and Ms. Vera Garcia Ortiz, Longtime Azusa Residents and Ms. Katie Fraijo, Lifelong Azusa Resident. TIME OF ADJOURNMENT: 8:54 P.M. _________________________________ CITY CLERK NEXT RESOLUTION NO. 2016-C26. (City) NEXT ORDINANCE NO. 2016-O2. NEXT RESOLUTION NO. 2015-R7 (Former Redevelopment Agency) NEXT MEETINGS: April 4, 2016 and April 18, 2016 PAGE FIVE – 3/21/2016