HomeMy WebLinkAboutE-8 - Hi-Way Safety Blanket PO IncreaseCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MAY 2, 2016
SUBJECT: AUTHORIZATION TO INCREASE BLANKET PURCHASE ORDER FOR HI-WAY
SAFETY
SUMMARY:
The Public Works Department utilizes the vendor Hi-Way Safety for street signs, delineators, and other
traffic control measures. The blanket purchase order for Hi-Way Safety for Fiscal Year 15-16 was
approved at $20,000. Due to an increased need for signage and additional traffic control equipment,
Staff is requesting that the blanket purchase order for FY 15-16 be increased to $45,000. The proposed
action will authorize Staff to increase the Hi-Way Safety purchase order for Fiscal Year 15-16 from
$20,000 to $45,000.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1) Approve an increase to the blanket purchase order for Hi-Way Safety from $20,000 to $45,000.
DISCUSSION:
The City uses Hi-Way Safety as its vendor to purchase street signs, delineators, and traffic control
measure equipment for various Streets Division projects. Typically, a blanket purchase order in the
amount of $20,000 is sufficient to cover routine project purchases throughout any one fiscal year. Due to
increased signage requirements/projects and the need for additional pedestrian traffic control measures,
Staff is close to exceeding the $20,000 blanket purchase order limit. The following is a list of some of
the additional signs Staff has purchased or will need to purchase before the end of the fiscal year:
APPROVED
COUNCIL MEETING
5/2/2016
Authorization to Increase Blanket PO
May 2, 2016
Page 2
• Quality of Life signs for all City facilities
• Parking restriction signs in the vicinity of the Gold Line Stations
• Flashing Stop signs at the following intersections
o Foothill Blvd. and Palm Drive
o Pasadena Ave. and Mason Drive
o Sierra Madre Ave. and Nob Hill Drive
Staff is requesting that the blanket purchase order be increased to $45,000 to cover project demands.
FISCAL IMPACT:
Increasing the blanket purchase order has no fiscal impact. Supplies will be purchased and paid for
through existing budgeted amounts in the Gas Tax Fund and/or grant funding.
Prepared by: Fiscal Impact Reviewed by:
Daniel Bobadilla, P.E. Talika M. Johnson
Director of Public Works/City Engineer Interim Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager