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HomeMy WebLinkAboutD-1 Minutes Adj Regular-Special Mtg 2-22-16CONSENT ITEM D-1 CITY OF AZUSA MINUTES OF THE ADJOURNED REGULAR SPECIAL MEETING OF THE CITY COUNCIL MONDAY, FEBRUARY 22, 2016 – 6:30 P.M. The City Council, of the City of Azusa, met in Special Session at the above date and time in the Azusa Light & Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Mayor Rocha called the meeting to order at 7:54 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Hull, Utilities Director Morrow, Police Chief Gonzalez, Police Captain Hunt, Finance Director Paragas, Economic and Community Development Director Christiansen, Public Works Director/City Engineer Bobadilla, Recreation and Family Services Director Jacobs, Recreation Superintendent – Park Operations Chavez, Human Resources and Risk Management Director Ayala, Information Technology and Library Services Director Graf, Administration and Financial Services Manager Johnson, Management Analyst Lacasella, and Administrative Technician Juarez. PUBLIC COMMENT Mr. Jorge V. Rosales addressed his concerns with the site plan referenced in item D-1 as it did not coincide with the TOD Specific Plan that was recently approved. Mr. Javier Hernandez, Transportation Deputy to Los Angeles County Supervisor Hilda Solis, read a comment on behalf of Supervisor Solis, regarding Item No. D-3 stating that she would like to assist with discussions to expedite the opening of Citrus Avenue near the Gold Line Station. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL Councilmember Gonzales: Request for a donation to the Gladstone High School Soccer Team. Moved by Councilmember Gonzales, seconded by Councilmember Macias, and carried by unanimous vote of the members present, to approve a $200 sponsorship to the Gladstone High School Soccer Team. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE SCHEDULED ITEMS CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH GOLCHEH DEVELOPMENT AND INVESTMENTS, LLC., FOR DEVELOPMENT OF A SMART & FINAL AT 303 E. FOOTHILL (CORNER OF FOOTHILL BLVD AND DALTON AVE). Economic and Community Development Director Christiansen provided a comparison of the proposed development standards to the TOD Specific Plan, which met all requirements, with the exception of the building location. It was the consensus of the Council to split the brokerage fees with the developer. Mr. Elan Golcheh, Developer explained why the proposed building would be placed in the rear of the property as opposed to up against the sidewalk, and provided the proposed construction schedule, which would be approximately six to seven months following approval of the Development Agreement. APPROVED CITY COUNCIL 4/18/2016 Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and carried by unanimous vote of the members present, to approve an Exclusive Negotiating Agreement with Golcheh Development and Investments, LLC. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE GLADSTONE PARK BACKSTOP AND FENCING PROJECT, CDBG PROJECT NO. 601661-14. Recreation and Family Services Director Jacobs and Recreation Superintendent Chavez presented the staff report stating that the plans and specifications were pending final approval from the City Building Official and that it was a requirement of CDBG that the specifications be available for at least 30 days. Discussion ensued regarding the proposed canopy above the backstop, as well as the project budget. Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Alvarez, and carried by unanimous vote of the members present, to approve the plans and specifications, and authorize the solicitation of bids for the Gladstone Park Backstop and Fencing Project. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE APPROVE FUNDING FOR PEDESTRIAN AND TRAFFIC SAFETY MITIGATION MEASURES RELATED TO THE APU/CITRUS COLLEGE GOLD LINE STATION. Public Works Director/City Engineer Bobadilla discussed the impacts of opening the APU/Citrus College Gold Line Station prior to the opening of Citrus Avenue, scheduled to be completed in July 2016. He provided a description of mitigation measures which would be implemented in order to improve pedestrian and traffic safety. Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by unanimous vote of the members present, to approve funding for pedestrian and traffic safety mitigation measures related to the APU/Citrus College Gold Line Station. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE FISCAL YEAR 2015-16 GENERAL FUND MID-YEAR BUDGET REVIEW AND ADJUSTMENTS. Finance Director Paragas presented a mid-year budget and financial update stating that the FY 2015-16 General Fund budget had been adopted with a surplus of $250,815. A total of $270,000 in budget amendments had been processed, which reduced the surplus to $5,815. A mid -year revenue adjustment of $304,475 and expenditure adjustment of $65,250 were proposed, which would create a revised FY15-16 Estimated Surplus of $125,040, which was $5,775 lower than the adopted budget. A preview of FY 16-17 influencing factors, preliminary economic indicators and proposed budget schedule were presented as well. Councilmember Gonzales offered Resolution No. 2016-C19 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING THE MID- YEAR BUDGET ADJUSTMENTS FOR THE CITY OF AZUSA Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Alvarez, and carried by unanimous vote of the members present, to approve and adopt the proposed budget amendments. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE CLOSED SESSION The City Council recessed to closed session at 9:02 P.M. to discuss the following: 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code, Section 54957.6. City Negotiators: Troy Butzlaff, City Manager, Amelia Ayala, Director of Human Resources & Risk Management and Susan Paragas, Director of Finance Organizations: ACEA (Azusa City Employees Association) and SEIU (Service Employees International Union) PAGE TWO – 2/22/2016 2. CONFERENCE WITH LEGAL COUNSEL - EXPOSURE TO LITIGATION Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1). One Potential Case ADJOURNMENT The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 9:36 P.M. _________________________________ CITY CLERK 2/22/2016 - PAGE THREE