HomeMy WebLinkAboutAgenda - March 7, 2016
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, MARCH 7, 2016
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Ceremonial/Closed Session
7:30 P.M. Regular Meeting
AZUSA CITY COUNCIL
JOSEPH ROMERO ROCHA
MAYOR
EDWARD J. ALVAREZ ANGEL CARRILLO
MAYOR PRO-TEM COUNCILMEMBER
URIEL EDWARD MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers
to take public comment on the closed session items only. General public comment will be provided for during
the regular portion of the meeting beginning at 7:30 P.M.
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1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
A. Property Address: Southeast Corner of Azusa Avenue and 9th Street (826, 830, 832 and 858 N. Azusa
Avenue)
Agency Negotiator(s): Troy Butzlaff, City Manager and Kurt Christiansen, Director of Economic &
Community Development
Negotiating Parties: Chris Costanzo, Costanzo Investments, LLC
Under Negotiation: Price & Terms of Payment
B. Property Address: 805, 803 and 809 North Dalton Avenue (APNs 8608-027-905, 906 and 908) and
810 North Alameda Avenue (APN 8608-027-907)
Agency Negotiator(s): Troy Butzlaff, City Manager and Kurt Christiansen, Director of Economic &
Community Development
Negotiating Parties: Todd Olson, Olson Urban Housing, LLC
Under Negotiation: Price & Terms of Payment
C. Property Address: Access Way located North of Kincaid Pit (APN 8616-001-911)
Agency Negotiator(s): Troy Butzlaff, City Manager and Kurt Christiansen, Director of Economic &
Community Development
Negotiating Parties: Chris Costanzo, Costanzo Investments, LLC
Under Negotiation: Price & Terms of Payment
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION Pursuant to
California Government Code, Section 54956.9(d)(2) & (e)(1).
One potential case
3. PUBLIC EMPLOYEE EVALUATIONS – Pursuant to California Government Code, Section 54957.
Title(s): City Manager and City Attorney
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL THE SUCCESSOR AGENCY AND THE
PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING
In compliance with Government code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.ci.azusa.ca.us. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not
be accepted.
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A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation: Reverend Kristina Collins, Sanctuary for Spiritual Living
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as an item other than a public hearing item. Members of the audience will have the opportunity to address the
city council/agency board about public hearing items at the time the public hearing is held. Under the
provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but
may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public
comment has been received. Each person or representative of a group shall be allowed to speak without
interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Mayor Rocha: Request for a Proclamation declaring April 2016 as “Donate Life Month” in the City of
Azusa.
2. Mayor Rocha: Request for a Certificate of Recognition for the American Little League on the occasion of
their 60th anniversary of serving Azusa youths.
3. City Manager: Certificate of Recognition to Susan Paragas, Finance Director, for 10 years of service to the
City of Azusa.
D. SCHEDULED ITEMS
1. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH CONSTANZO
INVESTMENTS, LLC. FOR A MULTI-STORY MIXED USE DEVELOPMENT AT THE
SOUTHEAST CORNER OF AZUSA AVENUE AND 9TH STREET (826, 830, 832 AND 858 N.
AZUSA AVENUE).
RECOMMENDED ACTION:
Approve an Exclusive Negotiating Agreement (“ENA”) with Constanzo Investments, LLC., which allows
for a period of exclusive negotiations between the City and Constanzo Investments for the purpose of
preparing major elements of the proposed development including, but not limited to: a site plan; design
schematics; technical and economic studies; and, the pre-development obligations of all parties; and
authorize the Mayor to execute the ENA, in a form acceptable to the City Attorney, on behalf of the City.
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2. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH OLSON URBAN
HOUSING, LLC., FOR A THREE STORY, 27 UNIT TOWNHOME DEVELOPMENT AT 805, 803
AND 809 NORTH DALTON AVENUE (APNS 8608-027-905, 906, AND 908) AND 810 NORTH
ALAMEDA AVENUE (APN 8608-027-907), AZUSA.
RECOMMENDED ACTION:
Approve an Exclusive Negotiating Agreement (“ENA”) with Olson Urban Housing, LLC., which allows for
a period of exclusive negotiations between the City and Olson Urban Housing for the purpose of preparing
major elements of the proposed development including, but not limited to: a site plan; design schematics;
technical and economic studies; and, the pre-development obligations of all parties; and authorize the Mayor
to execute the ENA, in a form acceptable to the City Attorne y, on behalf of the City.
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETINGS OF JANUARY 5 AND 19, 2016 AND SPECIAL
MEETING OF JANUARY 25, 2016.
RECOMMENDED ACTION:
Approve minutes as written.
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-C19 and Resolution No. 2016-C20 allowing certain claims and demands and
specifying the funds out of which the same are to be paid.
3. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR
JANUARY 2016.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for January 2016.
4. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and
applicable Memorandum of Understanding(s).
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5. REQUEST TO ADOPT RESOLUTION NO. 2016-C21 IMPLEMENTING PAID SICK-LEAVE
FOR PART-TIME EMPLOYEES.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-C21 implementing Paid Sick Leave for Part-Time Employees as required by
AB 1522 and rescind Resolution No. 14-C35 (Part Time Employees Terms and Conditions of
Employment).
6. REQUEST TO ADOPT CLASS SPECIFICATION REVISIONS FOR METER READER AND
FIELD SERVICE REPRESENTATIVE.
RECOMMENDED ACTION:
Adopt the Classification Specification Revisions for Meter Reader and Field Service Representative.
7. ACCEPTANCE OF AMENITIES AT SIERRA MADRE PARK IN THE ROSEDALE
COMMUNITY.
RECOMMENDED ACTION:
Accept the construction improvements at Sierra Madre Park.
8. REQUEST TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SIEMENS
FOR TRAFFIC SIGNAL MAINTENANCE SERVICES.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with Siemens to provide traffic signal maintenance services;
and authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on
behalf of the City.
9. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR MAINTENANCE,
MONITORING, AND REPAIR OF CITY HVAC SYSTEMS.
RECOMMENDED ACTION:
Authorize Staff to issue a Request for Proposals for maintenance, monitoring and repair of City HVAC
systems.
10. AUTHORIZATION TO TRANSMIT A LETTER TO METROPOLITAN TRANSPORTATION
AUTHORITY REQUESTING APPORTIONMENT OF MEASURE R FUNDING FOR GREEN
COMPLETE STREETS PROGRAMS.
RECOMMENDED ACTION:
Authorize the Mayor to sign a letter requesting Metro apportionment of Measure R funding for Green
Complete Streets Programs.
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11. APPROVAL OF 2015 PRE-DISASTER MITIGATION (PDM) GRANT PROGRAM.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-C22, authorizing the City Manager to submit the final grant application
documents and execute any necessary contract(s) with the California Governor’s Office of Emergency
Service (Cal OES) and the Federal Emergency Management Agency (FEMA).
12. CONSIDERATION OF A LEGISLATIVE PLATFORM AND 2016 STATE AND FEDERAL
LEGISLATIVE PRIORITIES.
RECOMMENDED ACTION:
Adopt the proposed City’s Legislative Platform and approve the proposed 2016 State and Federal
Legislative Priorities.
13. REQUEST TO SIGN OPPOSITION LETTER OPPOSING SB 876 (ENFORCEMENT OF LOCAL
ORDINANCES).
RECOMMENDED ACTION:
Authorize the Mayor, to sign on behalf of the entire City Council, an opposition letter to SB 876
(Enforcement of Local Ordinances); and direct the City’s lobbyist, Joe A. Gonsalves & Sons, to work with
the City and our State Representatives to find alternate solutions that address homelessness while retaining
the City’s local authority.
14. REQUEST TO ENTER INTO A LETTER AGREEMENT WITH NATIONWIDE COST
RECOVERY SERVICES FOR ADMINISTRATION OF THE FORECLOSED AND ABANDONED
PROPERTIES PROGRAM AND ADOPT RESOLUTION NO. 2016-C23 FOR ANNUAL
REGISTRATION FEE.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section 2-539;
determine Nationwide Cost Recovery Services (NCRS) to be a sole source vendor for the unique services
required for the administration of the City’s abandoned property registration program, as authorized under
Azusa Municipal Code Section 2-520(b); approve a Letter Agreement with NCRS to assist in the
administration of the abandoned property registration program; authorize the City Manager to execute the
agreement, in a form acceptable to the City Attorney, on behalf of the City; and approve Resolution No.
2016-C23 adopting an annual registration fee charged to the bank lenders to cover the cost of administering
the abandoned property registration program.
15. CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER - JANUARY 2016.
RECOMMENDED ACTION:
Receive and file the list of agreements executed by the City Manager for the month of January 2016.
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16. APPROVE THE SPECIAL ASSISTANCE PROGRAM.
RECOMMENDED ACTION:
Approve the Special Assistance Program establishing a set of guidelines and criteria for awarding financial
assistance to community based groups and organizations.
17. APPROVE A SCHOLARSHIP PROGRAM ESTABLISHING GUIDELINES AND CRITERIA
FOR AWARDING FINANCIAL ASSISTANCE TO ELIGIBLE HIGH SCHOOL STUDENTS AND
ADULTS.
RECOMMENDED ACTION:
Approve a Scholarship Program establishing a set of guidelines and criteria for awarding scholarships to
eligible high school students and first time adults looking to continue their post-secondary education by
attending an accredited college, university or trade school.
18. APPROVE AMENDMENT TO LETTER AGREEMENT WITH KOSMONT COMPANIES FOR
ECONOMIC DEVELOPMENT ADVISORY SERVICES.
RECOMMENDED ACTION:
Approve an amendment to the Letter Agreement with Kosmont Companies for Economic Development
Advisory Services, increasing the agreement by an additional $20,000 for a not-to-exceed amount of
$45,000; and authorize the City Manager to execute the amendment, in a form acceptable to the City
Attorney, on behalf of the City.
F. SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-R5 allowing certain claims and demands to be paid out of Successor Agency
Funds.
G. ADJOURNMENT
Adjourn in memory of Ms. Vera Frederick, lifelong Azusa resident.
UPCOMING MEETINGS:
March 21, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
April 4, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a
city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to
the meeting when special services are needed will assist staff in assuring that reasonable arrangements can
be made to provide access to the meeting.
I, Sylvia Bautista, Senior Office Specialist, declare that I am an employee of the City of Azusa. On March 3,
2016 at 4:30 p.m. the agenda for the regular meeting of Monday, March 7, 2016, was posted in the City
Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic
Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and the City’s Web Page at
www.ci.azusa.ca.us.
I declare under penalty of perjury that the forgoing is true and correct.
_______________________________________
Senior Office Specialist
Azusa City Clerk’s Office