HomeMy WebLinkAboutE-15 Staff Report - CM Signed Contracts and AgreementsExecuted Contract Agreements
March 7, 2016
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CONSENT ITEM
E-15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
DATE: MARCH 7, 2016
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER -
JANUARY 2016
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies services and equipment. The ordinance went into effect on August 21, 2015.
Section 2-538 (c)(2) includes a provision that a list of contracts and their amounts be provided to
the City Council, at least once per month, when the City Manager/Purchasing Officer executes
contracts within the authority limit of $25,000 or less. This action is to receive and file the list of
contracts executed by the City Manager for the period ending January 31, 2016.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the list of agreements executed by the City Manager for the month of
January, 2016.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and
purchase of projects, supplies services and equipment. The amendments provide more
effective and efficient procurement processes including an increase to the formal bidding
procedures and thresholds for the City Manager to award contracts up to $25,000 for
professional services, supplies and equipment.
Since the last report on January 19, 2016, the City Manager has executed five (5) contracts, all
of which were under $25,000.
APPROVED
COUNCIL MEETING
3/7/16
Executed Contract Agreements
March 7, 2016
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The following contracts were approved by the City Manager for the month of January 2016:
Vendor Name Date
Signed Amount Fund Agreement
Type Purpose
Kosmont & Associates 01/07/16 $15,000
General
Fund
Prof.
Services
Econ. Dev. Advisory
Services
Urban Management
Strategies 01/07/16 $25,000 General
Fund
Prof.
Services
Rental Inspection
Services
Comfort Climate
Control 01/13/16 $7,586 General
Fund Maintenance Replace Heat Pump
GovInvest 01/25/16 $15,500 General
Fund
Prof.
Services
Pension Liabilities
Software
LDM Associates 01/25/16 $10,000
CDBG
Fund
Prof.
Services
CDBG Labor
Standards Consulting
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved by:
Susan Paragas Louie F. Lacasella
Director of Finance Management Analyst
Reviewed and Approved by:
Troy L. Butzlaff, ICMA-CM
City Manager