HomeMy WebLinkAboutAgenda - March 21, 2016
3/21/2016 - 1 -
AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, MARCH 21, 2016
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Ceremonial/Closed Session
7:30 P.M. Regular Meeting
AZUSA CITY COUNCIL
JOSEPH ROMERO ROCHA
MAYOR
EDWARD J. ALVAREZ ANGEL CARRILLO
MAYOR PRO-TEM COUNCILMEMBER
URIEL EDWARD MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers
to take public comment on the closed session items only. General public comment will be provided for during
the regular portion of the meeting beginning at 7:30 P.M.
3/21/2016 - 2 -
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
Property Address: D Club, 975 W. Foothill Boulevard, Azusa (APN 8605-019-906 and 907)
Agency Negotiators: Troy Butzlaff, City Manager; Kurt Christiansen, Director of Community & Economic
Development; and Erik Westedt, CBRE
Negotiating Party: Keith Parry, EFPAR Development
Under Negotiation: Price and Terms of Payment
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION Pursuant to
California Government Code, Section 54956.9(d)(2) & (e)(1).
One potential case
3. PUBLIC EMPLOYEE EVALUATIONS – Pursuant to California Government Code, Section 54957.
Title(s): City Manager and City Attorney
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING
In compliance with Government code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.ci.azusa.ca.us. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not
be accepted.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as an item other than a public hearing item. Members of the audience will have the opportunity to address the
city council/agency board about public hearing items at the time the public hearing is held. Under the
provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but
may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public
comment has been received. Each person or representative of a group shall be allowed to speak without
interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
3/21/2016 - 3 -
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Mayor Rocha: Parking Impacts Related to Gold Line Stations.
2. Mayor Rocha: Request for Certificates of recognition for Ms. Pam Klemz and Ms. Farihah Chowdhury,
selected by Senator Ed Hernandez, O.D. for the 2016 Women of Achievement Award for the 22nd Senate
District, to be presented March 24, 2016.
D. SCHEDULED ITEMS
1. SELECTION OF MAYOR PRO TEM.
RECOMMENDED ACTION:
Approve the selection of Council Member Angel Carrillo as Mayor Pro-Tem for a one-year term, expiring
March, 2017.
2. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH COSTANZO
INVESTMENTS, LLC. FOR A MULTI-STORY MIXED USE DEVELOPMENT AT THE
SOUTHEAST CORNER OF AZUSA AVENUE AND 9TH STREET (826, 830, 832 AND 858 N.
AZUSA AVENUE).
RECOMMENDED ACTION:
Approve an Exclusive Negotiating Agreement (“ENA”) with Costanzo Investments, LLC., which allows for
a period of exclusive negotiations between the City and Costanzo Investments for the purpose of preparing
major elements of the proposed development including, but not limited to: a site plan; design schematics;
technical and economic studies; and, the pre-development obligations of all parties; and authorize the Mayor
to execute the ENA, in a form acceptable to the City Attorney, on behalf of the City
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING OF FEBRUARY 1, 2016.
RECOMMENDED ACTION:
Approve minutes as written.
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-C24 allowing certain claims and demands and specifying the funds out of
which the same are to be paid.
3/21/2016 - 4 -
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and
applicable Memorandum of Understanding(s).
4. APPROVAL OF AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY AND THE AZUSA CITY EMPLOYEES ASSOCIATION (ACEA).
RECOMMENDED ACTION:
Approve amended and restated Memorandum of Understanding between the City and the Azusa City
Employees Association (ACEA); and authorize the City Manager to execute the amended and restated
Memorandum of Understanding in a form acceptable to the City Attorney, on behalf of the City.
5. ADOPT RESOLUTION NO. 2016-C25 ESTABLISHING THE EMPLOYEE PAID MEMBER
CONTRIBUTION UNDER THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT
SYSTEM (PERS) FOR THE AZUSA CITY EMPLOYEES ASSOCIATION (ACEA) MEMBERS.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-C25 establishing the Employee Paid Member Contribution under the
California Public Employees’ Retirement System for the Azusa City Employees Association (ACEA)
members.
6. AUTHORIZATION TO SOLICIT PROPOSALS FOR STORM WATER PERMIT COMPLIANCE
CONSULTANT SERVICES.
RECOMMENDED ACTION:
Authorize Staff to solicit proposals to obtain professional services for stormwater permit compliance
regarding Order No. R4-2012-0175, MS4 NPDES Permit No. CAS004001.
7. ACCEPT A MSRC GRANT FROM THE SOUTH COAST AIR QUALITY MANAGEMENT
DISTRICT AND APPROVE THE PURCHASE OF AN ALTERNATIVE FUEL DUMP TRUCK.
RECOMMENDED ACTION:
Accept a grant from South Coast Air Quality Management District/AB2766/MSRC Local Government
Match Program; authorize the City Manager to execute the AB2766/MSRC Local Government Match
Program Contract; waive competitive bidding as authorized under Azusa Municipal Code Section 2.521 (a)
and approve the purchase of one heavy-duty natural gas vehicle from National Auto Fleet Group, through
the City’s participation in the National Joint Powers Alliance (NJPA); and authorize the City Manager to
execute the agreement, in a form acceptable to the City Attorney, on behalf of the City.
3/21/2016 - 5 -
8. APPROVAL OF CONTRACT TO ICE ENERGY FOR THE INSTALLATION OF THERMAL
ENERGY STORAGE SYSTEM AT THE AZUSA SENIOR CENTER.
RECOMMENDED ACTION:
Determine Ice Energy to be a sole source vendor based on proprietary thermal storage technology as
authorized under Azusa Municipal Code Section 2-520(b); approve a contract with Ice Energy to install an
Ice Bear thermal energy storage system and associated HVAC Equipment at the Azusa Senior Center; and
approve Fiscal Year 2015/16 Capital Improvement Program funding in an amount not-to-exceed
$250,000.00.
9. APPROVE THE PURCHASE OF TWENTY-SEVEN (27) 4G CAPABLE MOBILE DISPLAY
COMPUTERS FOR THE AZUSA POLICE DEPARTMENT.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section 2-253 (e);
approve the purchase of twenty-seven (27) Mobile Display Computers (MDCs) from CDCE Incorporated
in an amount not to exceed $122,763.00; and authorize the City Manager to execute the agreement, in a
form acceptable to the City Attorney, on behalf of the City.
10. RESPONSE TO THE 2015-16 LOS ANGELES COUNTY CIVIL GRAND JURY INTERIM
REPORT ENTITLED “INADEQUATE EL NINO PLANNING FOR COUNTY HOMELESS
POPULATION”.
RECOMMENDED ACTION:
Authorize the City Manager to sign and submit the attached draft response to the Los Angeles County
Presiding Judge responding to the Los Angeles County Civil Grand Jury’s Interim Report.
11. APPROVAL OF SPECIFICATIONS FOR A THREE YEAR CITYWIDE TREE MAINTENANCE
CONTRACT AND AUTHORIZATION FOR STAFF TO PROCEED WITH THE FORMAL
BIDDING PROCESS.
RECOMMENDED ACTION:
Approve specifications for the Citywide Tree Maintenance Program; and authorized Staff to issue a
Request for Bids for citywide tree maintenance services.
12. REQUEST TO APPROVE MEMORANDUM OF UNDERSTANDING FOR CURATION
SERVICES WITH THE RAYMOND M. ALF MUSEUM OF PALEONTOLOGY.
RECOMMENDED ACTION:
Approve the Memorandum of Understanding for Curation Services with the Raymond M. Alf Museum of
Paleontology for fossils discovered during construction of the Rosedale Community as required under the
California Environmental Quality Act of 1970 (CEQA).
3/21/2016 - 6 -
13. REQUEST FOR LEAVE OF ABSENCE WITHOUT PAY – Police Officer.
RECOMMENDED ACTION:
Approve employee’s request for a leave of absence without pay beginning February 13, 2016 through
March 25, 2016, in accordance with Azusa Civil Service Rules, Section 6.8.1.
F. SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 2016-R6 allowing certain claims and demands to be paid out of Successor Agency
Funds.
G. ADJOURNMENT
Adjourn in memory of Ms. Crescencia V. Miranda, longtime Azusa resident.
UPCOMING MEETINGS:
April 4, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
April 18, 2016, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a
city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to
the meeting when special services are needed will assist staff in assuring that reasonable arrangements can
be made to provide access to the meeting.
I, Tina Cravens, Executive Assistant, declare that I am an employee of the City of Azusa. On March 17, 2016
at 4:30 p.m. the agenda for the regular meeting of Monday, March 21, 2016, was posted in the City Clerk’s
Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic
Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and the City’s Web Page at
www.ci.azusa.ca.us.
I declare under penalty of perjury that the forgoing is true and correct.
_______________________________________
Executive Assistant
Azusa City Clerk’s Office