HomeMy WebLinkAboutE-07 - MSRC Grant from SCAQMDCONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MARCH 21, 2016
SUBJECT: ACCEPT A MSRC GRANT FROM THE SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT AND APPROVE THE PURCHASE OF AN
ALTERNATIVE FUEL DUMP TRUCK
SUMMARY:
Staff applied for and received a grant in the amount of $30,000 from the South Coast Air Quality
Management District’s (SCAQMD) Clean Transportation Local Government Match Program for the
purchase of one heavy-duty natural gas vehicle. This action accepts the grant and approves the purchase
of one heavy-duty natural gas vehicle from National Auto Fleet Group under a competitive purchase
agreement.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1)Accept a grant from South Coast Air Quality Management District/AB2766/MSRC Local
Government Match Program; and
2)Authorize the City Manager to execute the AB2766/MSRC Local Government Match Program
Contract; and
3)Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521 (a) and
approve the purchase of one heavy-duty natural gas vehicle from National Auto Fleet Group,
through the City’s participation in the National Joint Powers Alliance (NJPA); and
4)Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney,
on behalf of the City.
APPROVED
COUNCIL MEETING
3/21/2016
Accept MSRC Grant from SCAQMD
March 21, 2016
Page 2
DISCUSSION:
Public Works staff routinely performs abatement of illegal dumping and weeds throughout the City.
This task could be performed more efficiently with the appropriate equipment. To that end, a dump
truck was approved as part of the FY 15/16 Capital Outlay budget.
Staff applied for a grant through the SCAQMD’s Clean Transportation Local Government Match
Program. The Program awarded up to a $30,000 match, dollar for dollar, towards the purchase of a
qualifying heavy-duty alternative fuel vehicle. The City was awarded the full amount of the grant by the
SCAQMD Board on September 4, 2015.
The City’s purchasing procedures allow for the acquisition of equivalent equipment through a process of
competitive bidding by using other municipalities or through collaborative purchasing programs. In this
case, National Auto Fleet Group was identified through the City’s participation in the National Joint
Powers Alliance (NJPA) as a viable source to purchase an alternative fuel dump truck. NJPA’s
cooperative purchasing power leverages more than 50,000 member agencies while also streamlining the
required purchasing process. As a municipal national contracting agency, NJPA establishes and provides
nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform
Municipal Contracting Law. Joint Powers laws enable members like the City to legally purchase through
NJPA’s awarded contracts. As a result, the City can achieve the benefits of a competitive bid without the
additional costs and delays associated with the standard procurement process.
FISCAL IMPACT:
The purchase price of the heavy-duty natural gas vehicle is $77,404.83. The grant will fund $30,000 of
the purchase price with the balance of $47,404.83 funded by AB2766 funds. The purchase was
originally budgeted in the Sewer Fund; however, a condition of the grant is that AB2766 funds be used
for the match. There are adequate funds in the AB2766 Fund available for the purchase.
Prepared by: Reviewed and Approved:
Nikki Rosales Daniel Bobadilla, P.E.
Senior Management Analyst Director of Public Works/City Engineer
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager
Attachments:
1) SCAQMD AB2766/MSRC Local Government Match Program Contract
2) National Auto Fleet Group Quotation
ATTACHMENT 1
ATTACHMENT 2