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Home My WebLink AboutAgenda - February 22 Adj Reg Special Mtg2/22/2016 ADJOURNED REGULAR SPECIAL MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY AND THE PUBLIC FINANCING AUTHORITY OF THE CITY OF AZUSA AZUSA LIGHT AND WATER CONFERENCE ROOM MONDAY, FEBRUARY 22, 2016 729 N. AZUSA AVENUE 6:30 P.M. IMMEDIATELY FOLLOWING UTILITY BOARD MEETING AZUSA CITY COUNCIL JOSEPH ROMERO ROCHA MAYOR EDWARD J. ALVAREZ ANGEL CARRILLO MAYOR PRO-TEM COUNCILMEMBER URIEL EDWARD MACIAS ROBERT GONZALES COUNCILMEMBER COUNCILMEMBER A. PRELIMINARY BUSINESS. 1. Call to Order 2. Roll Call B. PUBLIC COMMENT – Limited to items listed on this Special Meeting Notice. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Councilmember Gonzales: Request for a donation to the Gladstone High School Soccer Team. 2/22/2016 2 D. SCHEDULED ITEMS 1. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH GOLCHEH DEVELOPMENT AND INVESTMENTS, LLC., FOR DEVELOPMENT OF A SMART & FINAL AT 303 E. FOOTHILL (CORNER OF FOOTHILL BLVD AND DALTON AVE). RECOMMENDED ACTION: Approve an Exclusive Negotiating Agreement (“ENA”) with Golcheh Development and Investments, LLC., which allows for a period of exclusive negotiations between the City and Golcheh Development for the purpose of preparing major elements of the proposed development including, but not limited to: a site plan; design schematics; technical and economic studies; and, the pre-development obligations of all parties; and authorize the Mayor to execute the ENA, in a form acceptable to the City Attorney, on behalf of the City. 2. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE GLADSTONE PARK BACKSTOP AND FENCING PROJECT, CDBG PROJECT NO. 601661-14. RECOMMENDED ACTION: Approve the project plans and specifications; and authorize Staff to solicit bids for the Gladstone Park Backstop and Fencing Project, (CDBG Project # 601661-14) (Pending final approval from the City’s Building Official). 3. APPROVE FUNDING FOR PEDESTRIAN AND TRAFFIC SAFETY MITIGATION MEASURES RELATED TO THE APU/CITRUS COLLEGE GOLD LINE STATION. RECOMMENDED ACTION: Approve funding to implement the recommended mitigation measures to improve pedestrian and traffic safety related to the opening of the APU/Citrus College Station. 4. FISCAL YEAR 2015-16 GENERAL FUND MID-YEAR BUDGET REVIEW AND ADJUSTMENTS . RECOMMENDED ACTION: Adopt Resolution No. 2016-C19 approving the listed proposed budget adjustments. E. CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Conference Room serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 2/22/2016 3 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code, Section 54957.6. City Negotiators: Troy Butzlaff, City Manager, Amelia Ayala, Director of Human Resources & Risk Management and Susan Paragas, Director of Finance Organizations: ACEA (Azusa City Employees Association) and SEIU (Service Employees International Union) 2. CONFERENCE WITH LEGAL COUNSEL - EXPOSURE TO LITIGATION Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1). One Potential Case F. ADJOURNMENT 1. Adjourn In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the public at the following locations: Azusa City Clerk’s Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. I, Sylvia Bautista, Senior Office Specialist, declare that I am an employee of the City of Azusa. On February 18, 2016 at 4:30 p.m. the agenda and the notice for the Adjourned Regular Special meeting of Monday, February 22, 2016 was posted in the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and the City’s Web Page at www.ci.azusa.ca.us. I declare under penalty of perjury that the forgoing is true and correct. _______________________________________ Senior Office Specialist City Clerk’s Office City of Azusa .1122-l �� NOTICE AND CALL OF AN ADJOURNED REGULAR/ SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF AZUSA TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA AND THE CITY CLERK: NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council is hereby called pursuant to Government Code Section 54956, to be held on Monday, February 22, 2016, immediately following the Utility Board Meeting which begins at 6:30 p.m., at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California, for the purpose of considering the following: CALL TO ORDER ROLL CALL PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice/Agenda. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. REPORTS, UPDATES,AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Councilmember Gonzales: Request for a donation to the Gladstone High School Soccer Team. SCHEDULED ITEMS 1. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH GOLCHEH DEVELOPMENT AND INVESTMENTS, LLC., FOR DEVELOPMENT OF A SMART & FINAL AT 303 E. FOOTHILL (CORNER OF FOOTHILL BLVD AND DALTON AVE). 2. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE GLADSTONE PARK BACKSTOP AND FENCING PROJECT, CDBG PROJECT NO. 601661-14. 3. APPROVE FUNDING FOR PEDESTRIAN AND TRAFFIC SAFETY MITIGATION MEASURES RELATED TO THE APU/CITRUS COLLEGE GOLD LINE STATION. 4. FISCAL YEAR 2015-16 GENERAL FUND MID-YEAR BUDGET REVIEW AND ADJUSTMENTS. CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Conference Room serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code, Section 54957.6. City Negotiators: Troy Butzlaff, City Manager, Amelia Ayala, Director of Human Resources & Risk Management and Susan Paragas, Director of Finance Organizations: ACEA (Azusa City Employees Association) and SEIU (Service Employees International Union) 2. CONFERENCE WITH LEGAL COUNSEL - EXPOSURE TO LITIGATION Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1). One Potential Case ADJOURNMENT Dated: February 17, 2016 gr P(' ‘ Joseph Romero Rocha, Mayor NOTICE IS HEREBY GIVEN that an Adjourned Regular/Special Meeting of the Azusa City Council will be held on Monday, February 22, 2016 immediately following the Utility Board Meeting which begins at 6:30 p.m., at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. J; - omejo, Jr. City 1 DECLARATION OF NOTIFICATION AND POSTING: I, Marie Macias, MMC, Interim Assistant City Clerk of the City of Azusa, do hereby certify that on the 18th day of February, 2016, I e-mailed a true copy of the above notice as follows: Councilmember Angel A. Carrillo San Gabriel Valley Tribune Councilmember Uriel Edward Macias 605 E. Huntington Drive, Suite 100 Councilmember Robert Gonzales Monrovia, CA 91016 Mayor Pro Tern Edward J. Alvarez Attn: Daniel Tedford Mayor Joseph Romero Rocha daniel.tedford@langnews.com NOTE: Above addresses on file and posted said notice in the City Clerk's Office and the Civic Auditorium, 213 E. Foothill Blvd.; the Police Department Lobby, 725 N. Alameda Ave., the City Library, 729 N. Dalton Ave.; and on the City's Web Page at www.ci.azusa.ca.us. on February 18, 2016. I declare under penalty of perjury that the foregoing statement is true and correct." Marie Macias, MMC, Declarant