HomeMy WebLinkAboutE-12 Staff Report - Reject Bid Ceiling Tiles City Hall W WingCONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: FEBRUARY 1, 2016
SUBJECT: REJECT BID TO CLEAN ABOVE THE CEILING TILES AT CITY HALL WEST
WING AND AUTHORIZE STAFF TO SOLICIT NEW BIDS
SUMMARY:
Air quality testing and visual inspection results of City Hall West Wing recommend thorough cleaning
above the drop ceilings throughout the entire West Wing. Staff solicited bids for this work in November
2015 and received only one bid, which exceeds the construction cost estimate. The proposed action will
reject the bid and authorize Staff to solicit new bids to clean above the ceiling tiles at City Hall West
Wing.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action:
1)Reject the bid to clean above the ceiling tiles at City Hall West Wing; and
2) Authorize Staff to solicit new bids to clean above the ceiling tiles at City Hall West Wing.
DISCUSSION:
On September 8, 2015, Aurora Industrial Hygiene, Inc. performed air quality testing and visual
inspection of the interstitial spaces above the drop ceiling system in the West Wing of City Hall. Aurora
Industrial Hygiene, Inc. recommends cleaning the spaces above the drop ceilings throughout the entire
West Wing. The recommended work includes removal, disposal, and replacement of the fiberglass
insulation. In addition, comprehensive cleaning of all horizontal surfaces above the drop ceiling is
required. This work will be performed during off hours when the building is unoccupied.
On November 2, 2015, the City Council authorized Staff to solicit bids to clean above the ceiling tiles at
City Hall West Wing. The project was advertised in the San Gabriel Valley Tribune, construction trade
publications, and the City’s website. Despite these efforts, only one bid was received and the bid price
exceeded the construction cost estimate. Since only one bid was submitted and Staff cannot determine
APPROVED
COUNCIL MEETING
02/01/2016
Cleaning of West Wing Ceiling Tiles
February 1, 2016
Page 2
the reasonableness of the bid price, Staff recommends rejecting the bid and authorizing Staff to solicit
new bids.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by:
Daniel Bobadilla, P.E.
Director of Public Works/City Engineer
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager