HomeMy WebLinkAboutE-15 Staff Report - Goals and Objectives UpdateCONSENT ITEM
E-15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: LOUIE F. LACASELLA, MANAGEMENT ANALYST
DATE: JANUARY 5, 2016
SUBJECT: UPDATE ON COUNCIL ADOPTED GOALS AND OBJECTIVES
SUMMARY:
On April 27, 2015, the City Council met with Staff to establish goals and set priorities for fiscal year 2015-2016.
This report is an update on the progress that has been made toward accomplishing this year’s goals and objectives.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the Goals and Objectives Tracking Matrix.
DISCUSSION:
On April 27, 2015, the City Council, City Manager and City Department Heads met to establish goals and set
priorities for fiscal year 2015-2016. Since April, City Staff has been working diligently to complete the goals laid
out by the City Council. The attached matrix has been developed for tracking the status of these goals and the
individual objectives. This matrix will be periodically updated to ensure the goals and objectives are being
accomplished.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Prepared by: Reviewed and Approved:
Louie F. Lacasella Troy L. Butzlaff, ICMA-CM
Management Analyst City Manager
Attachments:
1.Goals and Objectives Tracking Matrix
APPROVED
COUNCIL MEETING
1/5/2016
Received and Filed
ATTACHMENT 1
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
SIX MONTH REVIEW
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
Page 1 of 2
ECONOMIC DEVELOPMENT
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
Late Summer 2015
City Manager, Public
Works Director and
Economic and
Community Development
Director
Complete the Azusa Transit Oriented
Development Specific Plan X Specific Plan Adopted on 11/16/15.
October 2015
City Manager and
Economic and
Community Development
Director
Prepare a Request for Proposal (RFP) and market
to brokers/developers potential retail, dining and
entertainment opportunities for Block 36
X RFP released on 11/17/15.
Fourth Quarter 2015
City Manager and
Economic and
Community Development
Director
Prepare a Request for Proposal (RFP) and market
to brokers/developers potential retail, dining and
entertainment opportunities for Block 37
X Projected to be released during the
second quarter of 2016.
First Quarter 2016
City Manager and
Economic and
Community Development
Director
Prepare a Request for Proposal (RFP) and market
to brokers/developers potential retail, dining and
entertainment opportunities for A-2 and A-3
X
The City retained CBRE to market the
A-2 and A-3 properties. Several
development proposals were received
and presented to the City Council.
Staff is currently drafting exclusive
negotiating agreements with the
selected developers.
End of Summer 2015
City Manager and
Economic and
Community Development
Director
Hire an Economic Development consultant to
assist the City with economic development X
Staff hired CBRE and Kosmont
Associates to assist the City with
economic development activities and
marketing of City/Successor Agency
owned properties.
Page 2 of 2
ECONOMIC DEVELOPMENT
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
Fall 2015
City Manager and
Economic and
Community Development
Director
Attend International Conference on Shopping
Centers (ICSC) in San Diego specifically
targeting food/grocery stores
X Staff attended in September 2015.
Spring 2016
City Manager and
Economic and
Community Development
Director
Attend International Conference on Shopping
Centers (ICSC) in Las Vegas (specifically
targeting food/grocery stores)
X Staff is planning on attending.
September 2015
City Manager and
Economic and
Community Development
Director
Prepare new marketing campaign and collateral
materials designed to attract new and
retain/expand existing businesses in the
downtown and throughout the City
X Ongoing.
Fall 2015
City Manager and
Economic and
Community Development
Director
Work with Azusa Chamber of Commerce on
preparing a business climate survey for
implementation
X In progress. Anticipated completion
March 2016.
PERCENTAGE COMPLETED
(5/9)
55%
LAST UPDATED
12/22/15
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
Page 1 of 2
FINANCIAL SUSTAINABILITY
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
Multiple Deadlines
City Manager
and
Finance Director
Continue to develop and implement budget and
fiscal policies that achieve financial sustainability
including, but, not limited to: X Adopt on 11/3/14.
Interfund Loan Policy
General Fund Reserve Policy X Adopt on 4/20/15.
By October 2015 Internal Control Policy X In progress. Scheduled for January
19th Council Agenda.
By November 2015 Debt Management Policy X In progress. Scheduled for January
19th Council Agenda.
By January 2016 Long-Term Budget Planning/Policy X In progress. Scheduled for January
19th Council Agenda.
Page 2 of 2
FINANCIAL SUSTAINABILITY
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
October 2015 City Manager and
Finance Director
Perform an user fee cost recovery study to ensure
that costs of services provided is sustained with
appropriate fees and charges revenues
X In progress. Scheduled for January
19th Council Agenda.
Fall 2015 City Manager and
Finance Director
Conduct an initial presentation/work session with
City Council regarding revenue options X
Staff will develop a presentation
with the mid-year review for the
second Council meeting in February
2016.
Ongoing
City Manager, Finance
Director and Human
Resource Director
Educate labor groups of consequences of
unsustainable employee benefit plans and
unfunded retirement liabilities
X
The labor groups, currently in
negotiations, have been informed at
meetings.
Ongoing
City Manager, Finance
Director and Human
Resource Director
Promote and implement plans to reduce retirement
liabilities and offset with programs for employee
benefits such as retirement annuities
X
Currently, in development stage
with consultant. Third party will be
presenting plan to the groups.
May 2016 City Manager and
Finance Director
Develop a five-year rolling Capital Improvement
Program (CIP) and financial projections with
effective policies, project descriptions and revenue
projections
X
In progress. CIP will be
incorporated with budget for next
fiscal year.
PERCENTAGE COMPLETED
(2/10)
20%
LAST UPDATED
12/22/15
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
Page 1 of 1
ENVIRONMENT
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
Ongoing Public Works Director Conduct Vulcan annual mining inspection X Inspection in progress.
By July 2015
Public Works Director
and Parks & Recreation
Director and Light and
Water General Manager
Implement pilot plan to replace median island turf
with rock scape or drought tolerant landscape
efforts
X
Through joint departmental efforts
by Parks & Recreation and Light &
Water, the City has been awarded a
grant from San Gabriel Valley
Municipal Water District
(SGVMWD) in the amount of
$97,500 to be used to address
conservation efforts on the City’s
median islands.
Ongoing Light and Water General
Manager
Evaluate current operational practices and identify
water-saving opportunities X
Reviewing RFPs for third-party
assessments of thirteen, City-owned
facilities to determine the potential
for development of cost-effective
water conservation opportunities.
PERCENTAGE COMPLETED
(0/3)
0%
LAST UPDATED
12/22/15
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
Page 1 of 2
PLANNING/DEVELOPMENT
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
By end of 2015 Public Works Director
Continue to oversee construction activities to
complete the parking structure on time and on
budget
X
The parking structure is scheduled
to be completed by the end of
December 2015. The project is on
time and on budget.
By July 2015 City Manager
Release RFQ for Planning Contract services and
establish list of consultants to assist in major
planning projects
X
Staff is evaluating proposals and
plans to present recommended firms
to the City Council on February 1,
2016
By November 2015
Public Works Director
and Economic and
Community
Development Director
Complete Monrovia Nursery Development
Agreement extension X Short term extension completed.
New target August 2016.
By June 2015
Public Works Director
and Economic and
Community
Development Director
Complete demolition of existing structures on
former Enterprise Site X Demolition completed.
By second quarter
2016.
Public Works Director
and Economic and
Community
Development Director
Complete new hotel/restaurant development on
former Enterprise site X
The Department of Public Works
has reviewed and approved grading
plans, drainage plans, lot line
adjustment, and lot merger.
Developer is waiting to close
escrow so that construction may
commence.
Page 2 of 2
PERCENTAGE COMPLETED
(1/5)
20%
LAST UPDATED
12/23/15
PLANNING/DEVELOPMENT
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
Page 1 of 1
INFRASTRUCTURE
WHEN
(Targeted Date)
WHO
(Responsible Person)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
By November 2015 City Manager and Public
Works Director
Develop a program that identifies and prioritizes
specific maintenance schedules for all facilities and
infrastructure owned and maintained by the City
X
Staff is currently preparing a
Request For Proposals (RFP) for a
Facilities Condition Assessment.
The RFP is expected to be
completed by January 2016.
By March 2016 City Manager and Public
Works Director
Update City’s Pavement Condition Index (PCI) for
all arterial streets and prepare a financial plan to
ensure the sustainability of City’s streets system
X
A task order was issued to RKA for
these services and is scheduled to be
completed by May 2016.
PERCENTAGE COMPLETED
(0/2)
0%
LAST UPDATED
12/23/15
AZUSA CITY COUNCIL
KEY PRIORITIES AND OBJECTIVES
FY 2015-2016
Page 1 of 2
PUBLIC SERVICES
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
By the end of
February 2016
City Manager and each
Department Head
Develop realistic staffing plans for all operations
that demonstrate means of meeting future service
needs and demands. Special emphasis should be
placed on succession planning, customer service
training, cross-training within departments and
professional development. Prepare a report that
describes service level options and barriers to
achieving efficient and effective levels of service
X In progress. Draft report scheduled
to be completed by March 2016.
Ongoing
City Manager, Public
Works Director and
Recreation and Family
Services Director
Work with Public Works and Recreation and
Family Services on code compliance issues in the
downtown area
X
Ongoing. Staff is performing
weekly inspections of downtown
area.
By June 2015 City Manager and Police
Chief
Prepare a memorandum to the City Council on the
feasibility and alternatives to a police substation at
Edgewood Center
X PD has initiated a POP project
By August 2015 City Manager and Public
Works Director
Develop a program that establishes maintenance
districts where specific staff members are
responsible for the maintenance of specific areas
throughout the City
X Program implemented.
Page 2 of 2
PUBLIC SERVICES
WHEN
(Targeted Date)
WHO
(Responsible People)
WHAT
(Goal Description) STATUS COMMENTS
Completed On
Target Revised
By July 2015
City Manager, Public
Works Director and
Economic and
Community
Development Director
Develop a master plan to improve the infrastructure
and aesthetics of downtown X
The Department of Public Works
purchased two sweepers/scrubbers
to clean downtown sidewalks.
Responsibility for downtown
landscape maintenance has been
transferred to Public Works. Public
Works will soon begin to replace all
damaged sidewalk tiles. Public
Works Staff is conducting daily
walks to empty trash receptacles,
pick-up trash and report items
needed repair/attention.
PERCENTAGE COMPLETED
(2/5)
40%
LAST UPDATED
12/23/15