HomeMy WebLinkAboutE-08 Staff Report - Agreements Executed by City ManagerExecuted Contract Agreements
January 5, 2016
Page 2
CONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
DATE: JANUARY 5, 2016
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER-NOVEMBER
2015
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating Article
VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects,
supplies services and equipment. The ordinance went into effect on August 21, 2015. Section 2-538
(c)(2) includes a provision that a list of contracts and their amounts be provided to the City Council, at
least once per month, when the City Manager/Purchasing Officer executes contracts within the
authority limit of $25,000 or less. This action is to receive and file the list of contracts executed by the
City Manager for the period ending November 30, 2015.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the list of agreements executed by the City Manager for the month
of November 2015.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies services and equipment. The amendments provide more effective and efficient
procurement processes including an increase to the formal bidding procedures and thresholds for
the City Manager to award contracts up to $25,000 for professional services, supplies and
equipment.
Since the last report on November 16, 2015, the City Manager has executed six (6) contracts, all of
which were under $25,000.
APPROVED
COUNCIL MEETING
1/5/2016
Received and Filed
Executed Contract Agreements
January 5, 2016
Page 2
The following contracts were approved by the City Manager for the month of November 2015:
VENDOR NAME
DATE
SIGNED
AMOUNT/FUND PURPOSE
1. Evanbrooks Assoc. Inc. 11/02/2015 $15,960 Letter of Agreement
Prop C Fund Funds-Mgt-Intermodal Parking
2. Donald J. Hannah 11/05/2015 $10,000 Letter of Agreement
Gen. Fund-Admin. Leadership Training & Staff Dev.
3.
Hawkins, Parnell, 11/05/2015
$10,000 Letter of Agreement
Thackston & Young Gen. Fund-Admin. Legal & Advisory Serv.-Union
4. MuniTemps 11/05/2015
$25,000 Professional Services Agreement
Gen. Fund-City Clerk City Clerkâs Office Services
5. Carlisle 11/18/2015 $ 7,200 Letter of Agreement
Communications Gen. Fund-HR Business Writing Training Serv.
6. Messina and Associates 11/18/2015 $18,050 Letter of Agreement
Water Fund Leadership/Team Building
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by:
Susan Paragas
Director of Finance
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager