HomeMy WebLinkAboutE-6 Staff Report - City Manager Signed Contracts Agreements DecemberExecuted Contract Agreements
January 19, 2016
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CONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
DATE: JANUARY 19, 2016
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER-DECEMBER 2015
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating Article VII,
Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects, supplies
services and equipment. The ordinance went into effect on August 21, 2015. Section 2-538 (c)(2) includes a
provision that a list of contracts and their amounts be provided to the City Council, at least once per month,
when the City Manager/Purchasing Officer executes contracts within the authority limit of $25,000 or less. This
action is to receive and file the list of contracts executed by the City Manager for the period ending December
31, 2015.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1)Receive and file the list of agreements executed by the City Manager for the month of
December 2015.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating Article VII,
Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects, supplies
services and equipment. The amendments provide more effective and efficient procurement processes
including an increase to the formal bidding procedures and thresholds for the City Manager to award
contracts up to $25,000 for professional services, supplies and equipment.
Since the last report on November 18, 2015, the City Manager has executed three (3) contracts, all of which
were under $25,000.
APPROVED
COUNCIL MEETING
1/19/2016
Executed Contract Agreements
January 19, 2016
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The following contracts were approved by the City Manager for the month of December 2015:
Vendor Name Date
Signed Amount Fund Agreement
Type Purpose
Hernandez Ent.
Roofing 12/3/15 $14,000 PW Endowment Maintenance Roofing Reparis –
Women’s Club
SA Associates 12/3/15 $22,000 Public Benefit Prof. Serv. Update Urban Water
Management Plan
Keenan & Associates 12/17/15 $10,000 General Letter Affordable Care Act –
Consulting Service
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved:
Susan Paragas Troy L. Butzlaff, ICMA-CM
Director of Finance City Manager