HomeMy WebLinkAboutRegular UB Agenda 05-22-2017
AGENDA
REGULAR MEETING OF
AZUSA UTILITY BOARD
AZUSA LIGHT & WATER
729 N. AZUSA AVENUE
AZUSA, CA 91702
MAY 22, 2017
6:30 P.M.
AZUSA UTILITY BOARD
ANGEL A. CARRILLO
CHAIRPERSON
URIEL E. MACIAS
VICE CHAIRPERSON
JOSEPH R. ROCHA
BOARD MEMBER
EDWARD J. ALVAREZ
BOARD MEMBER
ROBERT GONZALES
BOARD MEMBER
6:30 P.M. Convene to Regular Meeting of the Azusa Utility Board
• Call to Order
• Pledge to the Flag
• Roll Call
A. PUBLIC PARTICIPATION
1. (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum
time, subject to compliance with applicable meeting rules. Questions to the speaker or responses
to the speaker’s questions or comments shall be handled after the speaker has completed his/her
comments. Public Participation will be limited to sixty (60) minutes time.)
B. UTILITIES DIRECTOR COMMENTS
C. UTILITY BOARD MEMBER COMMENTS
1. Election of Officers. Recommendations: 1) Elect by a majority vote a Chairperson and Vice
Chairperson to serve as officers of the Utility Board; and 2) Affirm that the City Clerk will serve as
Secretary.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Councilmembers wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. Minutes. Recommendation: Approve minutes of meeting on March 27 as written.
2. Proposal by Systems & Software for Batch Bill Print File Generation Using Document
Designer. Recommendations: 1) Approve attached proposal from S&S in amount of $29,300; and
2) Authorize the Mayor to execute proposal in a form acceptable to the City Attorney.
3. Approval of Amended and Restated Professional Services Agreement with Sequoia Financial
for Collection Agency Services. Recommendations: 1) Approve the attached Amended and
Restated Professional Services Agreement with Sequoia Financial; and 2) Authorize the Mayor to
execute the agreement in a form acceptable to the City Attorney.
4. Amendment of Contract with IDS Group for Architectural and Construction Management
Services for Lobby Remodel Project. Recommendations: 1) Approve an Amendment to the
Professional Services Agreement with IDS to extend the agreement term, addition to the scope and
added cost of $18,590; and 2) Authorize the Mayor to execute the contract amendment, in a form
acceptable to the City Attorney.
5. Award Master Maintenance Service Contracts for Well and Booster Pump Maintenance
Services and Award Task Order 1-Well 5 to General Pump Company. Recommendations: 1)
Approve a Master Maintenance Service Contract for Well and Booster Pump Maintenance Services
with General Pump Company in an annual amount not to exceed $140,000 in accordance with
Azusa Municipal Code Section 2-518(g); 2) Approve a Master Maintenance Service Contract for
Well and Booster Pump Maintenance Services with Weber Water Resources in an annual amount
not to exceed $140,000 in accordance with Azusa Municipal Code Section 2-518(g); 3) Authorize
the Mayor to execute the two Master Maintenance Service Contracts in a form acceptable to the
City Attorney; and 4) Award Task Order 1 – Well 5 to General Pump Company under the Master
Maintenance Service Contract for a not to exceed amount of $100,549.
6. Approval of Temporary Water Rights Leasing Transactions and Authorization for Director
of Utilities to Execute Related Lease Documents. Recommendation: 1) Approve temporary
water rights lease agreements with City of Monrovia, City of South Pasadena, Valley County Water
District and La Puente Valley County Water District to be executed by the Director of Utilities
pursuant to Utility Board Resolution 09-C69.
7. Adopt the Latest APPA Safety Manual (16th Edition-2017) as Safety Guideline for Electrical
Workers. Recommendation: 1) Adopt the latest APPA Safety Manual (16th Edition 2017) as the
primary safety guideline/rules for electric workers.
8. Approve Scope of Work and Authorize Issuance of a Request for Proposals (RFP) for
Professional Engineering Services in Order to Perform a Preliminary Design & Feasibility
Study for the Proposed Electric Substations Capacity Upgrades. Recommendation: 1)
Approve the general Scope of Work and authorize Staff to issue an RFP to solicit proposals
from qualified substation engineering firms.
9. Procurement of Required System, Local, and Flexible Resource Adequacy Capacity for
Calendar Years 2018, 2019, 2020. Recommendations: 1) Receive and file Staff’s plan to
competitively procure required system, local and flexible Resource Adequacy capacity for
calendar year (CY) 2018; and 2) Authorize Staff to competitively procure system, local and
flexible Resource Adequacy capacity for CY 2019 and 2020.
10. Accept Grant of Easement from Grantor Jose Antonio Mendoza and Authorize City Clerk to
Record Document. Recommendations: 1) Adopt Resolution No. UB-05-2017 accepting the
attached Grant of Easement document from grantor Mr. Jose Antonio Mendoza; and 2) Authorize
City Clerk to file and record the document at the LA County Recorder Office.
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA
ACCEPTING A CERTAIN GRANT OF PERMANENT EASEMENT AND DIRECTING THE
RECORDING THEREOF
11. Waterless Urinal Retrofit Project. Recommendations: 1) Accept the project improvements;
and 2) Authorize Staff to file a Notice of Completion for the Waterless Urinal Retrofit Project.
E. SCHEDULED ITEMS
1. Proposed Revisions to Water Rule 21 Titled “Water Conservation” to Remove Watering Day
Restrictions, Reaffirm Mandatory Water Use Restrictions Including Citations/Fines,
Establish Voluntary Water Conservation Targets and Make Various Other Revisions.
Recommendation: 1) Adopt Resolution No. UB-06-2017 amending Water Rule No. 21 to remove
watering day restrictions, reaffirm mandatory water use restrictions including citations and fines,
establish voluntary water conservation targets and make various other minor rule changes.
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, TO AMEND WATER RULE NO. 21, WATER CONSERVATION
F. STAFF REPORTS/COMMUNICATIONS
1. Water Supply Update
2. Replacement Water Cost Adjustment Factor Update
3. Advanced Metering Infrastructure (AMI) Project Update
4. Fiscal Year 2016-2017 Third Quarter Budget Reports for Electric and Water Funds
5. Outstanding Bonds Report
6. AB32 Annual Greenhouse Gas Compliance Report for 2016
7. Community Choice Aggregation (CCA)
8. Proposed Senate Bill 100 -- Acceleration and Increase of the Renewable Portfolio Standard to
100% by 2045
9. CPUC GO 165 & 74 Inspections Report
10. Social Media for Utility-Related Information
G. CLOSED SESSION
1. None.
H. ADJOURNMENT
1. Adjournment.
“In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior
to the meeting or time when special services are needed will assist staff in assuring that reasonable
arrangements can be made to provide access to the meeting.”
“In compliance with Government Code Section 54957.5, agenda materials are available for inspection
by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill
Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Light & Water-729 N. Azusa Avenue,
Azusa CA.”
I, Liza Sagun, Utilities Communications & Environmental Programs Specialist, declare that I am an
employee of the City of Azusa. On May 18, 2017 at 4:30 p.m. the agenda for the Utility Board regular
meeting on Monday, May 22, 2017, was posted in the City Clerk’s Office, 213 E. Foothill Boulevard; the
City Library, 729 N. Dalton Avenue; Azusa Light & Water, 729 N. Azusa Avenue; and the City’s webpage
at www.ci.azusa.ca.us. I declare under penalty of perjury that the foregoing is true and correct.
__________________________________
Utilities Communications & Environmental
Programs Specialist, Azusa Light & Water