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Home My WebLink AboutMinutes - April 16, 2018 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, APRIL 16, 2018 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Carrillo arrived at 6:37 p.m. and Councilmember Macias arrived at 7:27 p.m., after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Acting Director of Utilities Lehr, Director of Public Works/City Engineer Bobadilla, Police Chief Hunt, Utilities Communications & Environmental Program Specialist Sagun, Senior Management Analyst Lacasella, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. CEREMONIAL 1. Certificates were presented to “Employees of the Quarter” Feliza Sagun – Utilities Communications & Environmental Programs Specialist and Michael Villareal – Street Maintenance Worker I. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 6:39 P.M. to discuss the following: 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – Pursuant to California Government Code, Section 54956.9(d)(1). Case Name: Faye Pierson vs. City of Azusa, et. al., Los Angeles Superior Court Case No. BC54310 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – Pursuant to California Government Code, Section 54956.9(d)(1). Case Name: Azusa Unified School District vs. City of Azusa, et. al., Los Angeles Superior Court Case No. BS157058 REGULAR SESSION Mayor Rocha called the meeting to order at 7:42 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Director of Finance Johnson, Director of Economic and Community Development Christiansen, Director of Human Resources and Risk Management Bragg, Chief of Police Hunt, Director of Public Works/City Engineer Bobadilla, Director of Information Technology and Library Services Graf, Acting Director of Utilities Lehr, Director of Recreation and Family Services Carpenter, Senior Management Analyst Lacasella, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Mr. Hector Elizalde The invocation was given by Mr. Sergio Gonzalez, City Manager. CLOSED SESSION REPORT The City Council reconvened at 7:42 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item 1 – Mayor Pro-Tem Gonzales and Councilmember Macias did not participate. City Council heard a presentation from its legal counsel concerning the status of the case, no reportable action; and Item 2 – Councilmember Macias did not participate. City Council heard a presentation from its legal counsel concerning status of the case and provided direction on strategy, no further reportable action. PUBLIC COMMENT Mr. Hector Elizalde, representative of Congresswoman Napolitano, provided information about the 7th Annual Veterans Forum scheduled for Saturday, June 30, 2018. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL Mayor Pro-Tem Gonzales thanked Athens, West Coast Arborist, Mayor Rocha, and everyone involved in the Compost and Mulch event which was very well attended; reminded everyone about the Annual Shred-A-Thon on April 21; announced the Pre-Mother’s Day Champagne Brunch on April 29 at the American Legion Post 180. Councilmember Macias reminded everyone that April 17, 2018 is tax day. Councilmember Alvarez reminded the spouses’ of veterans may be entitled to benefits and encouraged them to attend the Veterans Forum. Mayor Rocha announced that the meeting would be adjourned in memory of Mr. Ido A. Bons, Long-time Azusa Resident. He announced the following events: April 18 – Azusa Reads Celebration, April 19 – Arbor Day Celebration, April 21 – Annual Shred-A-Thon, April 28 – Azusa Beautiful’s Annual Plant Sale, April 28 - Smart Gardening Workshop, April 28 – Relay for Life, May 3 – Dog Licensing Clinic, May 5 – Meet and Greet with the City Manager, and May 28 – Memorial Day Celebration; and asked that everyone keep the service men and women in their daily prayers. SCHEDULED ITEMS CONSIDERATION OF ATHENS SERVICES’ PROPOSED COMMERCIAL ORGANICS RECYCLING PROGRAM The Staff Report was presented by Senior Management Analyst Lacasella. Ms. Elizabeth Ramirez, Athens Services Director of Government Affairs and Mr. Gary Clifford, Athens Executive Vice President, presented the Athens Organics Program. Extensive discussion ensued regarding the rate options for the Proposed Commercial Organics Recycling Program. It was the consensus of the Council to direct Staff to focus on commercial property and Multi-Family property with five units or more. CONSIDERATION OF 2018 LEGISLATIVE PLATFORM AND STATE AND FEDERAL LEGISLATIVE PRIORITIES. Senior Management Analyst Lacasella presented the Staff Report. In response to questions posed by the Council, he stated that the Legislative Platform is presented to the Council annually in order to allow for the opportunity for the Council to review and modify the Platform. Moved by Councilmember Carrillo seconded by Mayor Pro-Tem Gonzales and carried by unanimous vote of the Council, to adopt the proposed 2018 City’s Legislative Platform; and approve the proposed 2018 State and Federal Legislative Priorities. DISCUSSION REGARDING 2018 SUMMER MEETING SCHEDULE. It was the consensus of the Council to direct Staff to cancel the regular City Council meetings scheduled for July 2, 2018, August 6, 2018, and September 4, 2018. PAGE TWO – 4/16/2018 CONSENT CALENDAR: Moved by Councilmember Macias, seconded by Councilmember Carrillo and carried by unanimous vote of the Council, to approve Consent Calendar Items E-1 to E-14 by the following vote of the Council. Councilmember Macias and Councilmember Carrillo abstained from Item E-1 only. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: CARRILLO, MACIAS (Item E-1 only) 1. The minutes of the Regular Meeting of April 2, 2018 were approved as written. 2. Resolution No. 2018-C31 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointments: R. McMinn, K. Kenz, L. Hassen, A. Gaddis, A. Solache New Appointment: A. Clark, C. Lopez Promotion: T. Benson. 4. The schedule of City and community events was received and filed. 5. Resolution No. 2018-C32 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING CERTAIN CITY OFFICIALS AND A CITY CONTRACTOR ACESS TO SALES AND USE TAX RECORDS PURSUANT TO GOVERNMENT CODE 7056. 6. Staff was authorized to solicit proposals for an Owners Representative at The Promenade at Citrus (890 The Promenade) and accept proposals from qualified firms. 7. A professional services agreement for a total not-to-exceed amount of $90,618, which includes a 10% contingency for potential change orders as needed, for construction management, project management, and inspection services for the Azusa Library ADA Compliant Restroom Retrofit and Improvement Project was awarded to Totum; and the City Manager was authorized to execute the agreement on behalf of the City. 8. A professional services agreement amendment withy KOA Corporation for the Traffic Management System Project in the amount of $74,290, which includes a 10% contingency for potential change orders, increasing the not-to-exceed amount to $699, 201 for was approved; and the City Manager was authorized to execute the agreement amendment on behalf of the City. 9. The class specification for the newly created classification of Utilities Financial Services Analyst was approved. 10. Resolution No. 2018-C33was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND ADOPTING AN UPDATED SCHEDULE FOR THE RETENTION AND DESTRUCTION OF OBSOLETE RECORDS OF THE CITY OF AZUSA POLICE DEPARTMENT 11. Resolution No. 2018-C34 was adopted and entitled: A RESOLUTION OF THE CITY OF AZUSA, CALIFORNIA, SETTING A PUBLIC HEARING TO CONSIDER THE CONVEYANCE OF THAT CERTAIN REAL PROPERTY LOCATED AT 600 AND 624 NORTH SAN GABRIEL, AZUSA, CALIFORNIA (ASSESSORS PARCEL NO. 8611-004-902, 903, 904, 905, 906, 907, 912, 913, AND 914) TO SUMMITROSE INVESTMENTS, LP AND HILLROSE INVESTMENTS, LP PURSUANT TO GOVERNMENT CODE SECTION 37420 ET SEQ. and the Public Hearing was set for May 7, 2018. 12. The City Treasurer’s Statement of Cash and Investment Balances for the month of January 2018 was received, reviewed, and filed. 13. The City Treasurer’s Statement of Cash and Investment Balances for the month of February 2018 was received, reviewed, and filed. 14. Resolution No. 2018-C35 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, MAKING AN ELECTION TO RECEIVE PAYMENTS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33607.7 AND 33607.5 FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA PAGE THREE – 4/16/2018 SUCCESSORAGENCY RELATED BUSINESS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MARCH 15, 2108 THROUGH APRIL 11, 2018. Agency Member Gonzales offered Resolution No. 2018-R06 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agency Member Gonzales, seconded by Agency Member Alvarez, and carried by unanimous vote of the Agency to adopt Resolution No. 2018-R06. AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: AGENCY MEMBERS: NONE ADJOURNMENT: The meeting was adjourned by consensus of the City Council in memory of Mr. Ido A. Bons, Long-time Azusa Resident. TIME OF ADJOURNMENT: 8:52 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2018-C36 (City) NEXT ORDINANCE NO. 2018-02 NEXT RESOLUTION NO. 2018-R07 (Former Redevelopment Agency) NEXT MEETINGS: May 7, 2018 and May 21, 2018 PAGE FOUR – 4/16/2018