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AGENDA ITEM
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION� SERVICES MANAGER ��
VIA: RICK COLE, CITY MANAGER
DATE: FEBRUARY 5, 2001 [[[[]
SUBJECT: PURCHASE OF 15 PERSONAL COMPUTERS FROM COMPAQ COMPUTER
CORPORATION UNDER CALIFORNIA MULTIPLE AWARDS SCHEDULE (CMAS)
RECOMMENDATION -J��
It is recommended that the City Council allow alternative purchasing procedures in
accordance with Azusa Municipal Code Section 2-536 due to the fact that Compaq is
covered under the California Multiple Award Schedule CMAS agreement number 3-95-70-
0110A. It is further recommended that the City Council approve the purchase of 15 personal
computers, as configured in the attached quote, from Compaq Computer Corporation.
Purchase price (including tax) is $18,329.97.
BACKGROUND
Each year the City's Information Services staff develops plans for the orderly rotation of
computer hardware. Since 1996, staff has been rotating out and retiring antiquated
hardware. This effort has succeeded in standardizing most of the PCs throughout all
departments, but given the large number of computers at the City, pockets of outdated
equipment still remain, and some departments are with little or no equipment.
Part of the Information Technology Master Plan,. now in development, is to address areas
with low-end or no computers, and to realign PC replacement with the PC life-cycle through
the Capital Improvement Program budget.
FISCAL IMPACT
Ten of the fifteen PCs in the amount of $11,902.08 are budgeted in this year's CIP adopted
on January 16, 2001. The remaining five PCs ($6,427.89) are being purchased with Head
Start Federal Grant monies, account number 25305310006845.
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Online Price Quotation Page 1 of 2
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Compaq Computer Corporation -20555 State Highway 249- MC 590301 - Houston,
TX 77070 User ID: AGRAFGAYNOR0005
Government-Education-Healthcare Sales
Online Price Quotation
Quote ID: 2080332 - pcpurchasei 01/25/2001
Contract: State and Local Government Price List
Billing Information
Prefix First Name Last Name
Ann [(Graf Gaynor
Address
1213 Foothill
City State/Province Postal Code
'Azusa ICA 91702
Country
Customer: City of Azusa
Product availability and product discontinuation is subject to change without notice.The prices in this quotation
are valid for 30 days from quote date above.Please include this quote with the corresponding purchase order.
Product Description Part No. Part Price Qty Unit Price Quantity Total Price
1 iPAQ Pentium® III 733MHz 201088-002 $937.00 - $ 1,262.00 5 $ 6,310.00
10.0GB/128MB/NIC/W2000-NT
- 24X CD-ROM 165864-B21 $ 75.00 1
- Compaq 5710 Color Monitor Carbon 154499-002 $ 250.00 1
2 iPAQ Pentium@ III 500MHz 175756-005 $ 888.00 - $ 1,138.00 3 $ 3,414.00
810E/8.4GB/128MB/NIC/WNT
- Compaq 5710 Color Monitor Carbon 154499-002 $ 250.00 1
3 iPAQ Pentium®III 733MHz 201088-002 $937.00 - $ 937.00 5 $ 4,685.00
10.OGB/128MB/NIC/W2000-NT
4 iPAQ Pentium® III 733MHz 201088-002 $937,00 - $ 1,262.00 2 $ 2,524.00
10.0GB/128MB/NIC/W 2000-NT
- 24X CD-ROM 165864-B21 $ 75.00 1
-Compaq 5710 Color Monitor Carbon 154499-002 $ 250.00 1
Sub Total: $ 16,933.00
Configurations will be validated upon submission.Hardware warranties are extended only to the original owner.
Notebooks carry a worldwide warranty,all other products are warranted in the US only.Prices shown are
estimated GEM selling prices,valid for sales in the US only.Actual prices may vary.Sales taxes added where
applicable.Freight is FOB Destination
If you should have questions regarding this quotation or need any other assistance,please contact
Compaq GEM sales at 1-800-727-2472,FAX 1-800-825-2329
.../standard_quote_print_page.asp?hv_customer_id=A.GRAFGAYNOR0005&hv imp=GEM&1/25/2001