HomeMy WebLinkAboutD-1 Staff Report - JAG 2018PUBLIC HEARING/SCHEDULED ITEM
D-1
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: STEPHAN E. HUNT, CHIEF OF POLICE
DATE: AUGUST 20, 2018
SUBJECT: 2018 JUSTICE ASSISTANCE GRANT (JAG) PRE-APPLICATION
BACKGROUND:
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance, offers funding
to local, state, and tribal efforts under the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program. The Police Department is submitting the attached grant application seeking $12,784 from the
2018 JAG program. It is anticipated that the funds from this grant will be utilized to purchase four (4)
electronic citation writers. This action holds a public hearing for the purpose of taking public testimony
before accepting the FY 2018/2019 Edward Byrne Memorial Justice Assistance Grant funding and
approving the expenditure recommendations.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Open the Public Hearing, receive public testimony regarding, close the Public Hearing; and
2)Authorize the City Manager to submit a grant application to the U.S. Department of Justice for
the purchase of specified equipment; and
3)Authorize the City Manager to execute all contracts, reports, and other documents required for
receiving such funds pursuant to the terms and conditions of the U.S. Department of Justice.
APPROVED
CITY COUNCIL
8/20/2018
2018 Justice Assistance Grant
August 20, 2018
Page 2
ANALYSIS:
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the
primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support
all components of the criminal justice system, from multijurisdictional drug and gang task forces to
crime prevention and domestic violence programs, courts, corrections, treatment, and justice information
sharing initiatives. JAG funded projects may address crime through the provision of services directly to
individuals and/or communities and by improving the effectiveness and efficiency of criminal justice
systems, processes, and procedures. The Azusa Police Department is eligible to receive funds from the
JAG program. A copy of the grant pre-application is attached and the total award amount is $12,784.
The grant funds may be spent over a two-year period and the City will serve as the fiscal agent on this
grant.
The Police Department will submit proper documentation consistent with established purchasing
requirements. It is anticipated that the funds from this grant will be utilized to purchase four (4) new
electronic ticket writers. The grant application and supporting documents were prepared by Crime
Analyst Cynthia Haebe.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by: Reviewed and Approved:
Stephan E. Hunt Sergio Gonzalez
Chief of Police City Manager
Attachment:
1. JAG Grant Pre-Application
BJA FY 18 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program - Local Solicitation 2018-H3216-CA-DJ
Application Correspondence Application: Switch to ...
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APPLICATION FOR
FEDERAL
ASSISTANCE
2. DATE SUBMITTED Applicant Identifier
1. TYPE OF SUBMISSION
Preapplication Construction
3. DATE RECEIVED BY
STATE
State Application Identifier
4. DATE RECEIVED BY
FEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATION
Legal Name
CITY OF AZUSA
Organizational Unit
POLICE DEPARTMENT
Address
725 N ALAMEDA AVENUE
AZUSA, California
91702-2514
Name and telephone
number of the person to
be contacted on matters
involving this application
HAEBE, CYNTHIA
(714) 225-4926
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
95-6000674
7. TYPE OF APPLICANT
Municipal
8. TYPE OF APPLICATION
New
9. NAME OF FEDERAL
AGENCY
Bureau of Justice Assistance
11. DESCRIPTIVE TITLE
OF APPLICANT'S
PROJECT
Handheld Automated
Citation Device Integration
and Lease (4)
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER:16.738
CFDA
TITLE:
Edward Byrne Memorial Justice Assistance
Grant Program
12. AREAS AFFECTED BY PROJECT
City of Azusa
13. PROPOSED PROJECT
Start Date:January 01, 2019
End Date:December 31, 2019
14. CONGRESSIONAL
DISTRICTS OF
a. Applicant
b. Project CA32
15. ESTIMATED FUNDING 16. IS APPLICATION
SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
12372 PROCESS?
Federal $12,784
Applicant $0
State $0
Attachment 1
Local $0
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
N
TOTAL $12,784
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS
APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS
BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE
APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE
ASSISTANCE IS REQUIRED.
Continue
1
PROGRAM NARRATIVE
CITY OF AZUSA
The City of Azusa is a suburban community in the San Gabriel Valley of Southern California. The
city is home to over 46,000 residents and has experienced moderate growth over the last
decade. The city is approximately thirty miles outside of the City of Los Angeles, and
experiences many of the problems associated with larger metropolitan areas.
The police department plans to transition to the electronic capture of citations. The proposed
system employs handheld data collection and scanning devices which capture vehicle, driver,
and offense information. This will assist the police department in our continual move from
paper to the digital storage and retrieval of information.
1
BUDGET NARRATIVE
CITY OF AZUSA
The City of Azusa Police Department plans to use the newly appropriated Justice Assistance Grant (JAG)
funds toward the integration and lease of four automated citation writers and necessary charging
accessories. The following lists the components to be purchased with JAG 2018 funds. The City will pay
the ongoing lease costs after the first year.
QTY ITEM UNIT TOTAL
4 Brazos Automated Citation
Writer/Software/Accessories $ 3,196 $ 12,784
Statement of Needs:
BUDGET CATEGORIES
LAW ENFORCEMENT & TASK FORCES
Allocated Amount $12,784
Programs 0
Personnel 0
Equipment Purchases and/or Technology Investments $12,784
Training
0
Task Forces (and Seizures) 0
Drug Enforcement 0
Seizures ONLY (does not include Task Forces)
0
Federal Funds $12,784.00
Non-Federal Funds $0
Total $12,784.00
Electronic Citation Writers:
The proposed system uses a handheld data collection and scanning device to capture information about
vehicles, driver, and offenses. This will assist the police department in transitioning from traditional
paper citations to an electronic format, reduce data entry and improve efficiency.
Goals and Objectives
1. Gather quotes
2. Test custom interface
3. Implement system
2
Project Timeline – Electronic Citation Writers
Within (90) thirty days of funds being awarded,
1) Obtain vendor quotes, submit order for purchase approval.
2) Upon receipt of purchase order approval, begin software interface.
3) Upon receipt of equipment, begin testing software & equipment.
4) Successfully launch e-Citation system
ABSTRACT
ORGANIZATION NAME: CITY of AZUSA
PROJECT TITLE: ELECTRONIC CITATION WRITERS
GOALS OF THE PROJECT: To improve the efficiency of citation generation, collation and entry by
transitioning to the electronic capture of citations.
DESCRIPTION OF THE PROJECT: To lease handheld electronic citation writers as part of an electronic
system which allows for the collection and upload of driver, vehicle, and offense data. This will allow for
the near real-time upload of person and vehicle data for searching purposes. This data will assist in the
identification of suspects and suspect vehicles in investigative work. In addition to the data capture, it
will take an officer less time to issue the citation which reduces the amount of time he/she is on the
street with oncoming traffic, increasing officer safety.
PROJECT IDENTIFIERS:
• SYSTEM IMPROVEMENTS
• OFFICER SAFETY
• JUSTICE INFORMATION SHARING
OMB APPROVAL NUMBER
1121-0140
EXPIRES 05/31/2019
U.S. DEPARTMENT OF JUSTICE
CERTIFIED STANDARD ASSURANCES
On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under penalty
of perjury to the U.S. Department of Justice ("Department"), that all of the following are true and correct:
(1) I have the authority to make the following representations on behalf of myself and the Applicant. I
understand that these representations will be relied upon as material in any Department decision to make an
award to the Applicant based on its application.
(2) I certify that the Applicant has the legal authority to apply for the federal assistance sought by the
application, and that it has the institutional, managerial, and financial capability (including funds sufficient to
pay any required non-federal share of project costs) to plan, manage, and complete the project described in
the application properly.
(3) I assure that, throughout the period of performance for the award (if any) made by the Department based
on the application--
the Applicant will comply with all award requirements and all federal statutes and regulations
applicable to the award;
a.
the Applicant will require all subrecipients to comply with all applicable award requirements and all
applicable federal statutes and regulations; and
b.
the Applicant will maintain safeguards to address and prevent any organizational conflict of interest,
and also to prohibit employees from using their positions in any manner that poses, or appears to
pose, a personal or financial conflict of interest.
c.
(4) The Applicant understands that the federal statutes and regulations applicable to the award (if any) made
by the Department based on the application specifically include statutes and regulations pertaining to civil
rights and nondiscrimination, and, in addition--
the Applicant understands that the applicable statutes pertaining to civil rights will include section 601
of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29
U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section
303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
a.
the Applicant understands that the applicable statutes pertaining to nondiscrimination may include
section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. §
10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section
299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and
that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34
U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against
Women, also may apply to an award made otherwise;
b.
the Applicant understands that it must require any subrecipient to comply with all such applicable
statutes (and associated regulations); and
c.
on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.d.
(5) The Applicant also understands that (in addition to any applicable program-specific regulations and to
applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations
applicable to the award (if any) made by the Department based on the application may include, but are not
Assurances https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.s...
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U.S. DEPARTMENT OF JUSTICE
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they
are required to attest. Applicants should also review the instructions for certification included in
the regulations before completing this form. The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the U.S. Department of Justice
("Department") determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by 31 U.S.C. § 1352, as implemented by 28 C.F.R. Part 69, the Applicant certifies and
assures (to the extent applicable) the following:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Applicant,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering into of any cooperative
agreement, or the extension, continuation, renewal, amendment, or modification of any Federal
grant or cooperative agreement;
(b) If the Applicant's request for Federal funds is in excess of $100,000, and any funds other than
Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection with this Federal
grant or cooperative agreement, the Applicant shall complete and submit Standard Form - LLL,
"Disclosure of Lobbying Activities" in accordance with its (and any DOJ awarding agency's)
instructions; and
(c) The Applicant shall require that the language of this certification be included in the award
documents for all subgrants and procurement contracts (and their subcontracts) funded with
Federal award funds and shall ensure that any certifications or lobbying disclosures required of
recipients of such subgrants and procurement contracts (or their subcontractors) are made and
filed in accordance with 31 U.S.C. § 1352.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
A. Pursuant to Department regulations on nonprocurement debarment and suspension
implemented at 2 C.F.R. Part 2867, and to other related requirements, the Applicant certifies, with
respect to prospective participants in a primary tier "covered transaction", as defined at 2 C.F.R. §
2867.20(a), that neither it nor any of its principals--
(a) is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) has within a three-year period preceding this application been convicted of a felony criminal
violation under any Federal law, or been convicted or had a civil judgment rendered against it for
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, tribal, or local) transaction or private agreement or
transaction;
(c) is presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, tribal, or local) with commission of any of the offenses enumerated in paragraph
(b) of this certification; and/or
(d) has within a three-year period preceding this application had one or more public transactions
(Federal, State, tribal, or local) terminated for cause or default.
B. Where the Applicant is unable to certify to any of the statements in this certification, it shall
attach an explanation to this application. Where the Applicant or any of its principals was
convicted, within a three-year period preceding this application, of a felony criminal violation
under any Federal law, the Applicant also must disclose such felony criminal conviction in writing
to the Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov; for OVW
Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at
AskCOPSRC@usdoj.gov), unless such disclosure has already been made.
3. FEDERAL TAXES
A. If the Applicant is a corporation, it certifies either that (1) the corporation has no unpaid Federal
tax liability that has been assessed, for which all judicial and administrative remedies have been
exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with
the authority responsible for collecting the tax liability, or (2) the corporation has provided written
notice of such an unpaid tax liability (or liabilities) to the Department (for OJP Applicants, to OJP
at Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov;
or for COPS Applicants, to COPS at AskCOPSRC@usdoj.gov).
B. Where the Applicant is unable to certify to any of the statements in this certification, it shall
attach an explanation to this application.
4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, as implemented at 28 C.F.R. Part 83, Subpart
F, for grantees, as defined at 28 C.F.R. §§ 83.620 and 83.650:
A. The Applicant certifies and assures that it will, or will continue to, provide a drug-free
workplace by--
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in its workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the award be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the award, the employee will--
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of the employee's conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the Department, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title of any such
convicted employee to the Department, as follows:
For COPS award recipients - COPS Office, 145 N Street, NE, Washington, DC, 20530;
For OJP and OVW award recipients - U.S. Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531.
Notice shall include the identification number(s) of each affected award;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency; and
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
5. COORDINATION REQUIRED UNDER PUBLIC SAFETY AND COMMUNITY POLICING PROGRAMS
As required by the Public Safety Partnership and Community Policing Act of 1994, at 34 U.S.C. §
10382(c)(5), if this application is for a COPS award, the Applicant certifies that there has been
appropriate coordination with all agencies that may be affected by its award. Affected agencies
may include, among others, Offices of the United States Attorneys; State, local, or tribal
prosecutors; or correctional agencies.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or
omission of a material fact) in this certification, or in the application that it supports, may be the
subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C.
§§ 10271-10273), and also may subject me and the Applicant to civil penalties and administrative
remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). I
also acknowledge that the Department's awards, including certifications provided in connection
with such awards, are subject to review by the Department, including by its Office of the Inspector
General.
DISCLOSURE OF LOBBYING ACTIVITIES
The City of Azusa has not engaged in lobbying activities related to the Justice Assistance Grant.
Entity Overview
Entity Registration
Core Data
Assertions
Reps & Certs
POCs
Exclusions
Active Exclusions
Inactive Exclusions
Excluded Family
Members
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AZUSA, CITY OF
DUNS: 040371361 CAGE Code: 4PFP1
Status: Active
Expiration Date: 08/07/2018
Purpose of Registration: Federal Assistance
Entity Registration
DUNS Number:
D&B Legal Business Name:
Doing Business As:
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Core Data
Business & TIN Information:
Business Information:
Business Start Date: 01/01/1900
Fiscal Year End Close Date: 06/30
Company Division Name:
Company Division Number:
Corporate URL:
Congressional District: CA 32
Initial Registration Date: 03/07/2007
Submission Date: 08/07/2017
Activation Date: 08/07/2017
Expiration Date: 08/07/2018
Physical Address:
Address Line 1: 213 E FOOTHILL BLVD
City: AZUSA
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CAGE/NCAGE Code
General Information
Financial Information
Executive Compensation Questions
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 2514
Mailing Address:
Address Line 1: ATTEN: Ann Graf
Address Line 2: 213 EAST FOOTFHILL BOULEVARD
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 2514
CAGE: 4PFP1
Country of Incorporation:
State of Incorporation:
Business Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3
determine if the entity is an SBA-certified HUBZone small business
small business information may be found in the SBA's Dynamic Sm
the entity completed the SBA Supplemental Pages during registratio
Government Type
City
U.S. Local Government
Entity Structure
U.S. Government Entity
Entity Type
US Local Government
Purpose of Registration
Federal Assistance Awards
Do you accept credit cards as a method of payment? Yes
Account Details:
CAGE Code: 4PFP1
Electronic Funds Transfer:
Automated Clearing House (ACH):
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information is not displayed in SAM. It is sent to USAspending.gov for display in a
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as applicable. Maintaining an active registration in SAM demonstrates the registra
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Points of Contact
Mandatory Points of Contact:
Government Business POC
Title: Buyer
First Name: Tony
Middle Name:
Last Name: garcia
US Phone: (626)812-5256
Extension:
NON US Phone:
Notes:
Address Line 1: 213 EAST FOOTHILL BLVD
Address Line 2:
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 1395
Accounts Receivable POC
Electronic Business POC
Title: DIR OF INFO TECHNOLOGY
First Name: ANN
Middle Name:
Last Name: Graf
US Phone: (626)812-5200
Extension: 5024
NON US Phone:
Notes:
Address Line 1: 213 EAST FOOTHILL BLVD
Address Line 2:
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 1395
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Optional Points of Contact:
Past Performance POC
Title: Director of Finance
First Name: Susan
Middle Name:
Last Name: Paragas
US Phone: (626)812-5202
Extension:
NON US Phone:
Notes:
Address Line 1: 213 EAST FOOTHILL BLVD
Address Line 2:
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 1395
Past Performance Alternate POC
Title: Treasurer
First Name: Art
Middle Name:
Last Name: Vasquez
US Phone: (626)812-5252
Extension:
NON US Phone:
Notes:
Address Line 1: 213 EAST FOOTHILL BLVD
Address Line 2:
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 1395
Electronic Business Alternate POC
Title:
First Name: Susan
Middle Name:
Last Name: Paragas
US Phone: (626)812-5202
Extension:
NON US Phone:
Notes:
Address Line 1: 213 EAST FOOTHILL BLVD
Address Line 2:
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 1395
Government Business Alternate POC
Title: PIO
First Name: MARTIN
Middle Name:
Last Name: quiroz
US Phone: (626)812-5200
Extension: 5178
NON US Phone:
Notes:
Address Line 1: 213 EAST FOOTHILL BLVD
Address Line 2:
City: AZUSA
State/Province: CA
Country: UNITED STATES
ZIP/Postal Code: 91702 - 1395
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