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HomeMy WebLinkAboutE-14 Staff Report - Facilities Maintenance ForemanCONSENT ITEM E-14 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT DATE: AUGUST 20, 2018 SUBJECT: CREATION OF NEW CLASSIFICATION – FACILITIES MAINTENANCE FOREMAN BACKGROUND: On August 14, 2018, the Personnel Board met and approved the new classification specification of Facilities Maintenance Foreman. The proposed action will be council’s approval of this classification. RECOMMENDATION: Staff recommends the City Council take the following action: 1) Approve the newly created classification for the position of Facilities Maintenance Foreman. ANALYSIS: It is recommended that the City Council adopt the attached class specification for the newly created classification of Facilities Maintenance Foreman. This will be a full time position within the Service Employees International Union Local 347 (SEIU) Bargaining Unit working in the Azusa Public Works Department. Upon promotion of the incumbent filling one of the Street Maintenance Crew Supervisor positons in Public Works, the department decided to review the existing classification specification to ensure the duties of the position were reflected accurately. Upon review, it was determined that this particular Street Maintenance Crew Supervisor position serves more as a Facilities Maintenance Foreman. In order to attract the best candidates for the position it was necessary to create this new classification. APPROVED CITY COUNCIL 8/20/2018 CREATION OF NEW CLASSIFICATION – FACILITIES MAINTENANCE FOREMAN August 20, 2018 Page 2 The recommended salary range for this classification is the same as the Street Maintenance Crew Supervisor 8184 and the recommended monthly salary is: Step 1 Step 2 Step 3 Step 4 Step 5 $4,931.88 $5,178.46 $5,437.39 $5,709.26 $5,994.72 This position has been reviewed by the SEIU Bargaining Unit and approval was granted. FISCAL IMPACT: This position will take the place of the one existing vacant Street Maintenance Crew Supervisor and due to the salary being the same, funding for this position is included in the 2018 – 2019 Fiscal Year Budget. Prepared by: Reviewed and Approved: Tanya Bragg Sergio Gonzalez Director of Human Resources & City Manager Risk Management Attachment: 1) Facilities Maintenance Foreman Classification Specification 1 of 3 CITY OF AZUSA FACILITIES MAINTENANCE FOREMAN DEFINITION Under limited supervision, performs, plans, organizes, assigns, directs, and reviews facilities maintenance activities and/or maintenance contract work for the Department of Public Works. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Establishes policies and procedures relating to the preventive maintenance and repair of various City facilities and buildings. Performs, supervises, directs, and coordinates facilities and building maintenance; inspects work performed to ensure compliance with established procedures. Supervises the installation, servicing, and repairs of plumbing fixtures, heating and air conditioning, electrical equipment and wiring, and any related facilities maintenance activities. Makes budget recommendations and monitors expenditures of allocated funds. Receives schedules, monitors progress, and implements work requests and responds to complaints regarding the level of maintenance services. Operates light and heavy equipment; performs routine maintenance and repair on equipment. Determines products, materials, and equipment to be used in assigned work; may interact with sales representatives; assists in the development and preparation of specifications and bid documents, prepare purchase orders; maintains inventories so that adequate materials, supplies, and tools are available; keep records of time, materials, supplies, equipment, and work performed. Coordinates major maintenance or construction projects with staff and contractors; reviews plans and blueprints of proposed projects; inspects work performed by contractors to ensure compliance with City regulations and standards; monitors contracts and assists in the development of new contracts for outside services. Makes specific work assignments to crew members and assists in preparing performance evaluations; prepares and submits records and reports concerning materials and equipment used. ATTACHMENT 1 Page 2 of 3 Ensures work of crew is performed in a safe and efficient manner; trains subordinates in semi-skilled operations, work methods, and safety practices and procedures. Acts in the absence of the Public Works Supervisor, as assigned, in maintaining all related operations. Answers emergency calls from the public and other agencies taking appropriate action such as requests for assistance at City buildings and facilities. Administers city-wide lock and key operations. Researches, prepares and presents reports, and maintains records. Conduct maintenance staff meetings. Performs other duties as required. CLASS CHARACTERISTICS This class is distinguished from Maintenance Worker by its responsibility to regularly lead a crew in maintenance projects involving maintenance and repair of City buildings and facilities. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a high school diploma or equivalent and two years of experience in general building maintenance supplemented by specialized training in building maintenance. Knowledge and Skills Knowledge of operations, services, and activities of a facility maintenance program.; the principles, practices, methods, materials, and equipment used in the maintenance and construction of facilities, including carpentry, electrical, plumbing, painting, custodial, heating, ventilation, air conditioning, and work and energy conservation; the function, purpose, and safe operation and maintenance of construction/maintenance power tools, equipment, shop machinery, and a variety of hand tools; safety regulations and procedures, including OSHA; NPDES regulations and requirements for annual inspection and report of fixed facilities; the principles and practices of effective supervision; Federal, State, and local laws and regulations as they pertain to building issues, including Uniform Building Codes, Health and Safety Codes, and Fire, Electrical, Plumbing, and Mechanical Codes. Page 3 of 3 Ability to analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives. Ability to compare, count, differentiate, measure and/or sort, as well as assemble, copy, record, and transcribe data, and information. Ability to classify, compute, tabulate, and categorize data; counsel, mediate, and/or provide first line supervision; motivate and train staff; advise and provide interpretation regarding the application of policies, procedures, and standards to specific situations; utilize a wide variety of advisory data and information, such as regulations, blueprints, electrical and plumbing diagrams, work orders, maintenance requests, contracts, purchase orders, requisition requests, time sheets, performance evaluations, accident/incident reports, maintenance schedules, equipment manuals, maps, job applications, equipment/supplies catalogs, hazardous materials lists, correspondence, equipment warranty information, chemical reports, training materials, technical bulletins, and general operating manuals; communicate effectively, orally and in writing, with contract and City personnel, County Health Department personnel, building inspectors, repair personnel, engineers, public safety personnel, contractors, vendors, and the general public; use functional reasoning in performing supervising, managing, leading, teaching, and directing; exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against measurable criteria; and use a computer and related software to input, query, and maintain data and/or conduct research. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California’s Driver’s License and a satisfactory driving record. Environmental Conditions Work is performed in a standard office setting and in the field; may be exposed to dangerous machinery, extreme weather conditions, potential physical harm, and hazardous chemicals; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight of up to 50lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.