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HomeMy WebLinkAboutE-08 Staff Report - New Classification - Planning and Economic Development Manager CONSENT ITEM E-8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT DATE: OCTOBER 1, 2018 SUBJECT: CREATION OF NEW CLASSIFICATION – PLANNING AND ECONOMIC DEVELOPMENT MANAGER BACKGROUND: On September 25, 2018, the Personnel Board met and approved the new classification specification of Planning and Economic Development Manager. The proposed action will be council’s approval of this classification. RECOMMENDATION: Staff recommends the City Council take the following actions: 1)Approve the newly created classification for the position of Planning and Economic Development Manager. ANALYSIS: The position of Planning and Economic Manager will report to the Director of Economic and Community Development and will oversee the Planning and Economic Divisions of the Economic and Community Development Department; directing the conduction of environmental impact studies, directing the preparation and review of current and long range planning projects and ensuring all planning activities are conducted in accordance with federal and state law, City ordinances, rules and regulations. In addition this position will serve as the Secretary to the Planning Commission. The recommended salary range for this new classification is 3435 and the recommended monthly salary is: Step 1 Step 2 Step 3 Step 4 Step 5 $7,259.85 $7,622.83 $8,003.98 $8,404.18 $8,824.37 APPROVED CITY COUNCIL 10/1/2018 CREATION OF NEW CLASSIFICATION – PLANNING AND ECONOMIC DEVELOPMENT MANAGER October 1, 2018 Page 2 This position has been reviewed by the AMMA Bargaining Unit and approval was granted. FISCAL IMPACT: This position is included in the 2018 - 2019 Adopted Budget. Prepared by: Reviewed and Approved: Tanya Bragg Sergio Gonzalez Director of Human Resources & City Manager Risk Management Attachment: 1) Planning and Economic Development Manager - Classification Specification Page 1 of 3 Date adopted:10/01/2018 Range Number: 3435 CITY OF AZUSA PLANNING and ECONOMIC DEVELOPMENT MANAGER (FLSA Exempt) DEFINITION Under general direction, assists the Director of Economic and Community Development in directing, planning, managing, and coordinating the activities of the Planning Division and the Economic Development Division. Plans, organizes, supervises, reviews, and participates in the activities of the Planning Division and the Economic Development Division. Takes leadership in developing a vision for land use, transportation, and public service future of the Community through the General Plan and its administration. Involves the Community in achieving its potential for physical, economic, and social improvement. Assists in the implementation of City policies related to planning and economic development; serves as staff to the Planning Commission; performs complex professional work in all phases of city planning; and performs related duties as required. Assists the Director to implement the City’s Economic Development goals and to create viable economic development opportunities for the City. Provide practical problem solving skills on complex issues. CLASS CHARACTERISTICS This position reports to the department director, and is primarily responsible for coordinating the City’s planning activities with other divisions and departments in the City, supervises Planning Division and Economic Development staff, and may act on behalf of the department director in his/her absence in coordinating and managing the activities of the Department of Economic and Community Development. ESSENTIAL FUNCTIONS Develops and implements goals, objectives, policies and procedures related to the Planning Division and Economic Development Division, oversees office operations, maintains appropriate records and files and coordinates work flow. Conducts the most complex assignments and directs the work of others involved, in the preparation and review of current and long range planning projects; ensures that planning activities are conducted in accordance with federal and state law, City ordinances, rules, and regulations. Directs, coordinates and participates in conducting environmental impact studies, including the preparation of Requests for Proposal; coordinates project review by other agencies; reviews and evaluates conclusions of environmental impact reports and prepares recommendations. Supervises professional, technical, and clerical staff engaged in long range and current City Planning activities including general plan and zoning code maintenance, review of proposed developments and processing of permits. Supervises and participates in the preparation of the Planning Commission agenda and compilation of required reports and documents; attends Planning Commission meetings and may serve as Secretary to the Planning Commission; makes recommendations, presentations, and responds to questions as required. Selects Planning Division employees in conjunction with the Department Director; plans and organizes work; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates employee performance; executes disciplinary ATTACHMENT 1 Planning and Economic Development Manager Class Specification Page 2 of 3 action. Confers with builders, engineers, business and property owners, contractors, attorneys, architects, and the public concerning Department and Division procedures, interpretation and application of city planning policies and ordinances and conditions imposed on approved applications. Prepares and administers the Planning Division and Economic Development Division budgets and monitors expenditures. Assists in the preparation of the Economic and Community Development Department’s budget. Assists the Director to implement the City’s economic development goals. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from college with a bachelors degree in Urban and Regional Planning, Environmental Design, Architecture, Landscape Architecture, or closely related field and five years increasingly responsible experience in professional land use planning work typically performed for public agencies, including three years in a supervisory capacity. American Institute of Certified Planners (AICP) membership preferred. Knowledge and Skills Thorough knowledge of the theories, principles, procedures, practices, law, research methods and trends in the field of planning, redevelopment, housing, zoning, subdivisions, environmental analysis, as well as recent developments, current literature and informational sources in the field of planning and zoning. Considerable knowledge of the methods, plans, systems, forms, maps, and tools common to a land use planner’s work, and sources of information and agencies that may be utilized in conducting research and addressing planning matters. Thorough knowledge of organization, administration, budgeting, and personnel management. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports on a variety of planning related subjects; deal effectively with developers, property owners, architects, engineers, and the general public; plan, direct, and coordinate current and long range planning project/programs and manage a division; select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to and resolve difficult citizen inquiries and complaints, emergency, and problem situations in an effective manner; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices; develop comprehensive plans to meet future City needs/services; deal constructively with conflict and develop effective resolutions; plan and enforce a balanced budget; develop new policies impacting department operations/procedures; interpret financial statements and cost accounting reports; interpret and apply provisions of codes, regulations, statutes, and ordinances relevant to city planning and departmental activities; plan the work of professional and technical staff in compilation of technical and statistical data, research, and the preparation of plans and technical papers; coordinate planning and departmental activities with other City departments and divisions and with outside agencies. MARGINAL FUNCTIONS Planning and Economic Development Manager Class Specification Page 3 of 3 These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Possession of a valid Class C California Drives license and a satisfactory driving record. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.