HomeMy WebLinkAboutE-6 - Staff Report - Blais & Associates Agreement AmendmentCONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, DIRECTOR, RECREATION AND FAMILY SERVICES
DATE: OCTOBER 15, 2018
SUBJECT: APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
BLAIS & ASSOCIATES FOR PROFESSIONAL GRANT MANAGEMENT
SERVICES
BACKGROUND:
Blais & Associates has been providing grant research and development services for the City since May
2015. This action would amend the Professional Services Agreement with Blais & Associates, extending
the term of the agreement through June 30, 2019, in an amount not-to-exceed $15,000 in FY 2018-19.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve an amendment to the contract with Blais & Associates, for grant research and
development services extending the term through June 30, 2019; and
2)Authorize the City Manager to execute the amendment, in a form acceptable to the City
Attorney, on behalf of the City.
ANALYSIS:
Blais & Associates (“B & A”) has been providing grant research and development services for the City
since May 2015. During this time, Blais & Associates has worked with Staff to develop a comprehensive
Needs Assessment and grant strategy that allows for targeted research and notification of grant programs
meeting the City’s needs. Blais & Associates provides monitoring services for all applicable federal, state
and regional grant funding opportunities, and alerts Staff when an announcement is released.
APPROVED
CITY COUNCIL
10/15/2018
Blais and Associates Agreement Amendment
October 15, 2018
Page 2
Blais & Associates also provides the interested City departments with not-to-exceed quotes for each grant
application the department wishes to pursue. Once the quote is approved, Blais & Associates develops a
timeline and checklist for the project outlining the roles and responsibilities for each party. The proposed
amendment will enable Blais & Associates to continue to provide services to the City through June 30,
2019.
As detailed in Attachment 2, the total amount of grant funds awarded to the City, with B&A’s assistance
since May of 2015, has been $2,422,930. The City’s return on investment is $29 grant dollars for every
one dollar the City has paid to Blais & Associates for their services.
FISCAL IMPACT:
There is no fiscal impact associated with the proposed recommendations. $15,000 was included in the
FY 2018-19 approved budget under account 10-10-110-000-6399 for Blais & Associates.
Prepared by: Fiscal Impact Review:
Miki Carpenter Talika M. Johnson
Director of Recreation and Family Services Director of Finance
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) Amendment to Professional Services Agreement with Blais & Associates
2) City of Azusa’s Grant Profile from Blais & Associates
ATTACHMENT 1
Total Grant Funds Awarded with B&A's Assistance
Total Pending Grants
Return on Investment $29 : $1
1
Grant Program Project Description Awarded Amount
1.1 Mobile Source Air Pollution Reduction Review Committee (MSRC):
Local Government Match Program
Complete Street Project (Foothill and Alosta)2015 $474,925
1.2 MSRC: Local Government Match Program Solar lighting on Azusa Bike Trail 2015 $25,000
1.3 Federal Emergency Management Agency (FEMA):
Pre-Disaster Mitigation Grant Program
Develop a Local Hazard Mitigation Plan 2016 $74,088
1.4 Caltrans Systemic Safety Analysis Report Program Conduct Transportation-related Collision
Review and Identify Cost-effective Projects
2017 $90,000
1.5 LA Metro 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Purchase 4 Buses for Dial-A-Ride and a New
Automated Dispatch System
2017 $317,917
1.6 BOR Drought Resiliency Grant Program (for San Gabriel River Water Committee)Purchase/Install River Gate Inlet Structure 2017 $300,000
1.7 Bureau of Reclamation WaterSmart Water and Energy Efficiency Grant Program Purchase Water Meters 2017 $1,000,000
1.8 LA Metro TOD Planning Grant Program Develop TIF Feasibility Study for TOD Area 2017 $141,000
$2,422,930
2
Grant Program Project Description Submitted Amount
$0
3
Grant Program Project Description Due Amount
MSRC Local Government Partnership Program Purchase Cargo Van and Dump Truck 3/2/2018 $64,290
4
4.1
4.2
4.3
4.4 Pre-positioning recommendations provided to staff for growing long-term capacity to win future grants.
4.5
4.6
4.7
City of Azusa
April 24, 2015 - March 30, 2018 (n = 35 months)
$2,422,930
$0
Competitive Grants Awarded
Grants Pending (submitted and waiting for funding decision)
Grant Applications Under Development
Total Competitive Funding Awarded
None
Other Blais & Associates Activities
Track federal, state, and regional funding announcements and develop Fact Sheets for staff's consideration.
Update Fact Sheet tracking table.
Update federal grant management system passwords including Grants.gov and SAM.gov.
Conducted extensive Needs Assessment and developed a Wish List to drive B&A's research activities.
San Gabriel River Water Committee - developed BOR Drought Resiliency grant proposal for a new rivergate inlet structure, $300,000 grant awarded. Submitted in
partnership with Azusa Light & Water.
Maintain working "Wish List" of Azusa needs to identify potential funding sources.
7545 Irvine Center Drive
Irvine Business Ctr., Suite 200
Irvine, CA 92618
Blais Associates, Inc.
www.blaisassoc.com (949) 589-6338
ATTACHMENT 2