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Home My WebLink AboutAgenda - November 19, 2018 11/19/2018 - 1 - AGENDA REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY, OF THE CITY OF AZUSA AZUSA AUDITORIUM MONDAY, NOVEMBER 19, 2018 213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session AZUSA, CA 91702 7:30 P.M. Regular Meeting/Ceremonial AZUSA CITY COUNCIL JOSEPH ROMERO ROCHA MAYOR ROBERT GONZALES EDWARD J. ALVAREZ MAYOR PRO-TEM COUNCILMEMBER ANGEL CARRILLO URIEL E. MACIAS COUNCILMEMBER COUNCILMEMBER 6:30 P.M. 1. Call to Order 2. Roll Call CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 11/19/2018 - 2 - 1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager and Tanya Bragg, Director of Human Resources & Risk Management Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management Association), APOA (Azusa Police Officers Association), CAPP (Civilian Association of Police Personnel), and APMA (Azusa Police Middle Management Association) JOINT CITY/SUCCESSOR AGENCY ITEM 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government Code, Section 54956.8. City/ Agency Negotiators: Sergio Gonzalez, City Manager/Executive Director and Kurt E. Christiansen, Director of Economic and Community Development Property Address: Block 37: 624 N. San Gabriel Avenue (APN 8611-004-914); 622 N. San Gabriel Avenue (APN 8611-004-912, 913); 618 N. San Gabriel Avenue (APN 8611-004- 903, 904); 612 N. San Gabriel Avenue (APN 8611-004-905); 610 N. San Gabriel Avenue (APN 8611-004-902); 604 N. San Gabriel Avenue (APN 8611-004- 907); 600 N. San Gabriel Avenue (APN 8611-004-906). Negotiating Parties: All potential purchasers Under Negotiation: Price and Terms 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE PUBLIC FINANCING AUTHORITY. NOTICE TO THE PUBLIC FOR REGULAR MEETING In compliance with Government code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.ci.azusa.ca.us. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not be accepted. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation – Pastor Rick McDonald, Azusa House of Prayer. 5. Closed Session Report by the City Attorney 11/19/2018 - 3 - CEREMONIAL 1. Presentation of a Proclamation to the City of Azusa by Supervisor Hilda L. Solis. 2. Presentation of “Employees of the Quarter” Certificate to Melissa Barbosa, Senior Water System Engineer. B. PUBLIC PARTICIPATION This time has been set aside for persons in the audience to make public comments on items within the subject matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda as an item other than a public hearing item. Members of the audience will have the opportunity to address the city council/agency board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL D. SCHEDULED ITEMS 1. ADOPT RESOLUTION APPROVING AN AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974. RECOMMENDED ACTION: Adopt Resolution No. 2018-C66 approving the amended Conflict of Interest Code pursuant to the Political Reform Act of 1974. E. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. MINUTES OF THE REGULAR MEETING OF NOVEMBER 5, 2018. RECOMMENDED ACTION: Approve minutes as written. 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED NOVEMBER 1, 2018 THROUGH NOVEMBER 31, 2018. RECOMMENDED ACTION: Adopt Resolution No. 2018-C67 allowing certain claims and demands and specifying the funds out of which the same are to be paid. 11/19/2018 - 4 - 3. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve the Personnel Action Requests in accordance with the City of Azusa Civil Service Rules Section 5.7.5 and applicable Memorandum of Understanding(s). 4. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR FLEET MAINTENANCE SERVICES BETWEEN THE CITY OF AZUSA AND PREVENTIVE MOBILE. RECOMMENDED ACTION: Approve the First Amendment to Fleet Maintenance Services Agreement between the City of Azusa and Preventive Mobile for fleet maintenance services; and Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City. 5. APPROVE LEASE AGREEMENTS WITH ENTERPRISE FLEET MANAGEMENT FOR THE REPLACEMENT OF FOUR VEHICLES. RECOMMENDED ACTION: Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve lease agreements with Enterprise Fleet Management for the lease of four (4) replacement vehicles through the use of a bid with TIPS-USA; and Authorize City Manager to execute lease agreements with Enterprise Fleet Management, in a form acceptable to the City Attorney, on behalf of the City. 6. AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR TAX INCREMENT FINANCING FEASIBILITY STUDY. RECOMMENDED ACTION: Authorize Staff to release a request for proposals for a tax increment financing feasibility study. 7. REQUEST FOR EXTENSION OF WORKERS’ COMPENSATION SALARY CONTINUATION – WATER DISTRIBUTION WORKER I. RECOMMENDED ACTION: Grant the approval of an extension of leave for Water District Worker I, for the maximum period of six months per the IBEW MOU for a work related injury/illness. 8. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND BALANCES FOR THE MONTH OF JUNE 2018. RECOMMENDED ACTION: Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for the month of June 2018. 11/19/2018 - 5 - 9. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF SEPTEMBER 2018. RECOMMENDED ACTION: Receive, review, and file the City Treasurer’s Report for the month of September 2018. 10. REQUEST TO APPROVE AMENDMENT TO AGREEMENT WITH CLIENT FIRST TELECOMMUNICATION SERVICES. RECOMMENDED ACTION: Approve the first amendment with Client First, not-to-exceed annual amount of $ 52,000; and Authorize the City Manager to sign the first amendment between the City and Client First, in a form acceptable to the City Attorney, on behalf of the City; and Approve $27,000 of Information Technology Funds for the phone/telecommunication system that were not included as part of the FY2018-19 approved budget. 11. FIRST QUARTER FINANCIAL REPORT ENDING SEPTEMBER 30, 2018. RECOMMENDED ACTION: Receive, review, and file the Fiscal Year 2018/19 first quarter financial report ending September 30, 2018. 12. EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT DEED (APN 8625-056-900) AND APPROVE AMENDMENT TO THE LANDSCAPE AND IRRIGATION MAINTENANCE CONTRACT WITH BRIGHTVIEW LANDSCAPE SERVICES. RECOMMENDED ACTION: Authorize the City Manager to execute Certificate of Acceptance of Grant Deed in a form acceptable by the City Attorney on behalf of the City; and Approve an amendment to the Landscape and Irrigation Maintenance Contract with Brightview Landscape Services in the amount of $3,290 for the remainder of Fiscal Year 2018-2019. F. SUCCESSOR AGENCY RELATED BUSINESS. 1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED NOVEMBER 1, 2018 THROUGH NOVEMBER 15, 2018. RECOMMENDED ACTION: Adopt Resolution No. 2018-R17 allowing certain claims and demands to be paid out of Successor Agency Funds. G. ADJOURNMENT. UPCOMING MEETINGS: December 3, 2018, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting December 17, 2018, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting 11/19/2018 - 6 - In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. CERTIFICATION I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 15, 2018, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us. ______________________________________ Adrian Garcia, MMC Chief Deputy City Clerk Azusa City Clerk’s Office