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HomeMy WebLinkAboutE-15 Staff Report - CSUN Internship AgreementCONSENT ITEM E-15 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: MIKI CARPENTER, DIRECTOR, RECREATION AND FAMILY SERVICES DATE: DECEMBER 3, 2018 SUBJECT: APPROVAL OF CALIFORNIA STATE UNIVERSITY, NORTHRIDGE INTERNSHIP/ SERVICE LEARNING AGREEMENT BACKGROUND: The City of Azusa has been provided an opportunity to serve as a new community site for the California State University, Northridge internship learning program. The City currently participates in several work-stud y, internship, and service learning programs with local and regional higher educational institutions. This action approves a new agreement between the City and the Trustees of the California State University on behalf of California State University, Northridge (CSUN.) RECOMMENDATION: Staff recommends that the City Council take the following actions: 1) Approve an Internship/Service Learning Agreement with California State University, Northridge (CSUN); and 2) Authorize the City Manager to execute the amendments, in a form acceptable to the City Attorney, on behalf of the City. ANALYSIS: The CSUN Internship/Service Learning program will enable students the opportunity to work in real word settings to practice in their field, while performing tasks that can be of assistance to our city departments. As per this agreement, there are responsibilities of both the students, the Internship/Service Learning Site, and the University. The students will participate in trainings, act professionally, comply with all standards and work with the site to develop a scope of work. The site, the City of Azusa, will provide supervision, coordinate with the school or faculty as needed, provide training and orientation and work space as appropriate to perform tasks, and will evaluate the work of students. The university, CSUN, will provide students with guidance and additional training to support students so that they may meet the expectations of the site supervisor. APPROVED CITY COUNCIL 12/3/2018 December 3, 2018 Page 2 FISCAL IMPACT The CSUN Internship/Service Learning program students are provided b y CSUN at no cost to the Cit y. Staff that can provide the time to prepare work, assign tasks, and provide supervision and monitoring of student work is currently budgeted for, but will be monitored to ensure that the work provided by students is sufficient to offset the cost of staff time to supervise. Prepared b y: Reviewed and Approved: Miki Carpenter Sergio Gonzalez Director of Recreation and Family Services City Manager Attachments: 1) California State University Northridge Internship/Service Learning Agreement Purchasing & Contract Administration 1/13/2010, rev 11/02/2017 Page 1 of 2 Internship/Service Learning Agreement This Agreement entered into this 7th day of September, 2018 between the Trustees of the California State University on behalf of California State University, Northridge, referred to as "UNIVERSITY" and City of El Monte Parks & Recreation referred to as “COMMUNITY PARTNER (CP)." In addition to these terms and conditions the Community Partner Profile, Exhibit A, consisting of one (1) page is incorporated by reference and made a part of this agreement. I. Statement of Purpose A.The University's mission and values strongly endorse partnerships with the community that advances the quality of life and the educational, intellectual, artistic, civic, cultural and economic aspirations for all those living or working in our neighboring communities. In conjunction with this mission, the University's curriculum encourages placement of students in internships with CPs to enhance students' learning experience. Placement of students may be paid or unpaid internships. B.The mission of the University's Center for Community Service-Learning is to inspire, encourage and support students and faculty in their pursuit of academic excellence through involvement in pedagogies that combine explicit academic learning objectives, preparat ion and reflection with meaningful service activities in the community. C.The UNIVERSITY AND THE CP recognize the opportunity for positive learning experiences and mutual benefit for each and for students referred to as STUDENT(S). II.Priorities A.Program Activities. Activities will be accomplished in accordance with this agreement, and any associated exhibits together with the Student's Learning Plan, which has been reviewed and agreed upon by the STUDENT, UNIVERSITY and CP. All participating STUDENT(S) from the same academic class may submit a single, identical learning plan to the CP. 1. The STUDENT(S) will: a. Participate in all relevant trainings required by the CP and/or the faculty mentor as well as training outlined in Section lll-A-2, of this document. b.Model appropriate, professional behavior when working with clients and when on CP's site(s). c.Comply with the CP's service goals and complete the UNIVERSITY'S learning objectives set by the faculty member teaching the course. d.Perform any additional service or academic duties specific to the scope of work as identified in the Student's Learning Plan. B.Safe and Productive Environment - Reference CP's policy(ies) about safe work environment. 1.The CP will: a.Give STUDENT(S) a complete tour of the site, and ensure that STUDENT(S) are aware of all emergency procedures and are able to act responsibly in the event of an emergency. b.Ensure that STUDENT(S) are aware of the unique nature of the population and/or clients of the CP and has received an orientation and any additional training the CP deems necessary to work with this population. c.California law may require the CP to obtain STUDENT(S)' fingerprints and submit them to the Department of Justice, and/or the Federal Bureau of Investigation for a criminal background check. It is the CP's responsibility to (1) determine whether such fingerprinting is required; (2) obtain the STUDENT(S)1 fingerprints; (3) obtain criminal background clearance from the appropriate agency and (4) maintain the confidentiality of that information in accordance with State Law. 2.The UNIVERSITY will ensure that STUDENT(S) agree(s) to the following: a.To abide by the CP's rules and regulations while on site and when working with CP clients. b.Ensure that their interactions with clients are safe, positive and productive. c.To support the CP's program and its objectives by performing the service activities stated in Section ll-A-1 of the Program Activities section of this document. d.Any additional service or academic duties specific to the scope of work as identified in the Student's Learning Plan. III.Structure and Support of STUDENT(S) A.The CP: 1. Supervision. The Site Supervisor, as identified in the Community Partner Profile, will meet with STUDENT(S) in accordance with their service schedule as identified in the Student's Learning Plan. All CP program staff will support STUDENT(S) as they int eract with CP personnel and clients, and the site supervisor will provide guidance and advise as necessary and appropriate. A secondary site supervisor, identified in the CP Profile will be responsible for the STUDENT(S) in the absence of the primary supervisor. 2. Coordination. The CP director or his/her designee will meet with the representative faculty member or Service-Learning Representative of the University as appropriate in order to facilitate the most mutually beneficial experience for all parties involved, or at the request of any of the parties involved. 3.Risks. The CP agrees to provide a list of risks inherent to the internship environment in the Community Partner Profile. 4. Training and Orientation. The Site Supervisor or his/her designee will provide specific training needed by STUDENT(S) prior to their working with clients or providing service to the CP. Necessary training can be provided through collaboration between the CP, UNIVERSITY and faculty member. 5. Work Space. STUDENT(S) will have an appropriate space at the CP site in which to conduct their assigned work. The CP will provide access and training for any and all equipment necessary for STUDENT(S) to use in order to fulfill their assigned service roles. 6. Evaluation. The CP site supervisor or designee will complete an evaluation regarding the quality of service that each STUDENT(S) provided to the CP as agreed upon in the Student's Learning Plan. Attachment 1 Purchasing & Contract Administration 1/13/2010, rev 11/02/2017 Page 2 of 2 Internship/Service Learning Agreement California State University, Northridge B. The University: 1. Training & Reflection. The faculty member alone or in cooperation with the CP, will provide a training session for STUDENT(S) regarding their responsibility as described in Section II. The Faculty Member will provide opportunities for STUDENT(S) to reflect on their experience while serving at the CP. 2. Guidance. The faculty member or his/her designee is responsible for ensuring that the service of the STUDENT(S) is carried out effectively to meet the needs of the CP and will work closely with the CP and STUDENT(S) to meet the expectations and priorities of the CP. IV. Length of Agreement A. Initial Term. The minimum term of this agreement is one semester. This agreement shall become effective upon execution and shall continue until terminated by either party after giving the other party 30 days advance written notice of the intention to ter minate, provided further, however, that any such termination of the agreement by the CP shall not be effective against any such STUDENT(S) who at the date of the mailing of notice of termination was participating in said program until such STUDENT(S) ha s completed the program as mutually agreed upon. B. Renewal Process. This agreement will be in perpetuity providing STUDENT(S), the CP, the UNIVERSITY, and faculty member desire to continue the relationship for the purpose of learning or as long as the faculty member or other faculty members continue placing STUDENT(S) at the CP's site. 1. The UNIVERSITY and CP continue to be committed to actively supporting the goals of the other. 2. The STUDENT(S) work is meaningful and helps to provide support to the CP. 3. The relationship is consistent with the goals of the CP, UNIVERSITY, STUDENT and faculty member teaching the course. V. General Provisions A. Indemnification. Each party shall indemnify, hold harmless and defend the other party from any and all loss, liability, claim, lawsuit, injury, expense or damage whatsoever including but not limited to attorneys’ fees and court costs, arising out of, incident to or in any manner occasioned by the performance or nonperformance by such indemnifying party, its agents, employees, servants, students, or subcontractors, of any covenant or condition of this Agreement or by the negligence, improper conduct or intentional acts or omissions of such indemnifying parties, its agents, employees, servants, students, or subcontractors B. Insurance. (1) The CP shall procure and maintain or provide a program of self-insurance for General Liability Insurance, comprehensive or commercial form with $2,000,000 minimum limit for each occurrence and minimum limit of $4,000,000 General Aggregate and vehicle insurance in effect with a minimum coverage of $1,000,000 per occurrence. Insurance shall be placed with insurers with a current A.M. Best rating of no less than VII. CP will provide evidence of such insurance upon the request of the UNIVERSITY. (2) University shall require that STUDENT(S) be covered during the term of STUDENT(S)’ internship placement, professional and personal liability insurance coverage to protect the student against liability arising from any and all negligent acts or incidents ca used by the STUDENT(S). Coverage under such professional and personal liability insurance shall be not less than $2,000,000 for each occurrence and $4,000,000 aggregate for all Covered Parties. Evidence of such insurance will be provided by the University upon request of the CP. C. Status of Students. STUDENT(S) shall at no time throughout this agreement be considered officers, employees, agents or volunteers of the UNIVERSITY. The student shall be considered employees of the CP for the duration of the Internship/Service - Learning placement, or where this is not possible CP will sign up STUDENT(S) as an “official volunteer” of CP for purposes of Workers’ Compensation and liability coverage. D. Governing Law. This agreement shall be in accordance with the laws of the State of California. Further, CP shall comply with any State or Federal law applicable to the CP's performance under this agreement. E. Assignment. Without written consent of the UNIVERSITY, this agreement is not assignable by the CP either in whole or in part. F. Agreement Alterations & Integration. No alteration or variation of the terms of the agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. G. Endorsement. Nothing contained in this Agreement shall be construed as conferring on any party hereto, any right to use the other party's name(s) as an endorsement of product/service or to advertise, promote or otherwise market any product or servic e without the prior written consent of the other parties. Furthermore, nothing in this agreement shall be construed as endorsement of any commercial product or service by the UNIVERSITY, its officers or employees. H. Survival. Upon termination of this contract for any reason, the terms provisions, representations and warranties contained in this agreement shall survive expiration or earlier termination of this agreement. I. Severability. If any provision of this agreement is held invalid by any law, rule, order of regulation of any government or by the final determination of any State or Federal court, such invalidity shall not affect the enforceability of any other provision not held to be invalid. J. Entire Agreement. This agreement constitutes the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes all prior agreements, arrangements and understandings with respect thereto. No representation, promise, inducement, or statement of intention has been made by any party hereto that is not embodied herein and no party shall be bound by or liable for any alleged representation, promise, inducement, or statement not set forth herein. UNIVERSITY COMMUNITY PARTNER ________________________________________ __________________________________________ By: Amber Servin Title: Date: ______________________________________ Date: _________________________________________ California State University, Northridge Purchasing & Contract Administration 18111 Nordhoff Street Northridge, CA 91330-8231 818/677-2301 purchx@csun.edu