HomeMy WebLinkAboutE-11 - Staff Report - Foster Morrison Contract ExtensionCONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: KURT E. CHRISTIANSEN, FAICP
ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
DATE: DECEMBER 17, 2018
SUBJECT: FOSTER MORRISON CONTRACT AMENDMENT TO EXTEND THE CONTRACT
TO COMPLETE THE LOCAL HAZARD MITIGATION PLAN
BACKGROUND:
On November 21, 2016, the City Council awarded a contract to Foster Morrison to prepare a Local
Hazard Mitigation Plan. The plan is being developed through a grant received from the California
Governor’s Office of Emergency Services (Cal OES). Staff has been diligently working on the plan,
however due to work load and the loss of key personnel. The Department has not been able to devote the
time to complete the document.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve a contract amendment with Foster Morrison to extend the term of the contract until
December 31, 2019 to complete the Hazard Mitigation Plan; and
2)Authorize the City Manager to execute the amendment, in a form acceptable to the City
Attorney, with Foster Morrison on behalf of the City.
ANALYSIS:
The City has been working with Foster Morrison to complete the Local Hazard Mitigation Plan. Due to
workload and the loss of key personnel, the completion of the document has been set back. The Final
Draft of the document is at the ninety-five percent mark. We have been working with the consultants to
complete the document and transmit it to Cal OES and the Federal Emergency Management Agency
(FEMA). This process could take 6-9 months. We anticipate the final draft to be completed by the end
of the year and will then send the document to Cal OES for first review. Based on the review process
estimates, a 12 month extension is being requested.
APPROVED
CITY COUNCIL
12/17/18
Foster Morrison Contract Amendment
December 17, 2018
Page 2
FISCAL IMPACT:
The Cal OES and FEMA grant was $74,088 and the City was to provide a local match in the amount of
$25,000. The local match consists of in-kind services resulting in no direct cost to the City General
Fund.
Prepared by: Reviewed and Approved:
Kurt E. Christiansen, FAICP Sergio Gonzalez
Economic and Community City Manager
Development Director
Attachment:
1) Contract Amendment
45635.01000\31368292.1 -1 -
CITY OF AZUSA
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
1.PARTIES AND DATE.
This First Amendment to the Agreement for Professional Services (“First Amendment”)
is entered into on the 17th day of December 2018, by and between the City of Azusa (hereinafter
referred to as the “City”) and Foster Morrison Consulting, Ltd., a Colorado limited liability
company (hereinafter referred to as the “Consultant”). City and Consultant are sometimes
collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional
Services dated January 30, 2017 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
extend the agreement in order to complete the Local Hazard Mitigation Plan Document.
3.TERMS.
3.1 Term. Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for eighteen months from
June 1, 2018 to December 31, 2019, unless earlier terminated as provided in the Agreement.
3.2 Scope of Services. The Agreement is hereby amended to include the scope of
services set forth in Exhibit “A,” attached hereto and incorporated herein by reference.
3.3 Compensation. Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this First Amendment at the rates set forth in
Exhibit “B” attached hereto and incorporated herein by reference.] Remaining Provisions of
Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining
provisions of the Agreement shall remain in full force and effect.
ATTACHMENT 1
45635.01000\31368292.1 - 2 -
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ____ day of __________, 20__.
CITY OF AZUSA FOSTER MORRISON CONSULTING, LTD.
By:
Sergio Gonzales City Manager
By:
Jeanine Foster, JD Principal
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney
45635.01000\31368292. 1 A-1
EXHIBIT “A”
TO FIRST AMENDMENT TO
AGREEMENT FOR [INSERT TYPE] SERVICES
SCOPE OF SERVICES
45635.01000\31368292. 1 B-2
EXHIBIT “B”
TO FIRST AMENDMENT TO
AGREEMENT FOR [INSERT TYPE] SERVICES
COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]