HomeMy WebLinkAboutAgenda Packet - July 15, 1996 - CC OMB 0 OF AZUSA (70 1
PUBLIC WORKS DEPARTMENT
AGENDA ITEM
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
el FROM: LOUIE H. PEDROZA JR., SUPERINTENDENT OF P :LIC WORKS
VIA: HENRY GARCIA, CITY ADMINISTRATOR ;'--v
DATE: JULY 15, 1996
SUBJECT: WAIVE FORMAL BIDDING PROCEDURE FOR EMERGENCY
REPLACEMENT OF EVAPORATOR COIL AT THE CITY LIBRARY
The Azusa Public Library has been experiencing extensive leaks within the evaporator coil of the
HVAC system. The excessive leaks have caused the refrigerant to release into the working
atmosphere. In addition to replacement,repairs include filtering and cleaning of drier cores and
installation of two (2)new thermostatic expansion valves are recommended.
Due to concern for the health of the library employees and the possibility of leakage at any time,
staff has received a quotation of$6,685.00 from the current contractor(Air-Ex)to perform the
replacement services. Staff feels the need is an emergency to the welfare of the public as well as
our employees. For that reason a resolution to waive the formal bidding procedure is presented
for your consideration.
Funding is available from the Building Maintenance Division. The necessary funds will be
transferred from 101-400-2313-6815 (maintenance&repairs of buildings)to 101-400-2313-
6835 (maintenance &repairs of equipment).
RECOMMENDATION:
Staff is requesting Councils approval of resolution to dispense with the formal bidding procedure
due to the nature of the emergency and authorize a purchase order not to exceed$7,000.00 to
Air-Ex Air Conditioning, Inc.
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213 East Foothill Blvd. , P.O. _Box 1395 , Azusa, CA 91702-1395
(818) 334-5125
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE
ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO
EXCEED$7,000.00 FOR REPLACEMENT OF THE EVAPORATOR
COIL AT THE CITY LIBRARY
WHEREAS, Section 2.536 of the Azusa Municipal Code allows the City Council to waive
formal sealed bidding upon finding that an emergency requires an order to be placed with the
nearest available source of supply, and
WHEREAS, the City will have clearly complied with the intent of Section 2.536 of the Azusa
Municipal Code,even thought formal "sealed"bids will not have been solicited,
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF AZUSA DOES
HEREBY FIND AS FOLLOWS:
Section 1. That the formal "sealed"bidding process is waived, and
Section 2. That a Purchase Order, not to exceed $7,000.00 be awarded to Air-Ex Air
Conditioning, Inc. to perform replacement of the evaporator coil at the Azusa
Public Library
PASSED,APPROVED AND ADOPTED this 15th day of July, 1996.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted
the City Council of the City of Azusa,at a regular meeting thereof, held on thel5th day of July,
1996 by the following vote of the Council.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
CITY CLERK