HomeMy WebLinkAboutItem of Subsequent need c( 16 /11
ITEM OF SUBSEQUENT NEED
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: DAVID E. RUDISEL,COMMUNITY IMPROVEMENT MANAG
VIA: HENRY GARCIA, CITY ADMINISTRATOR
DATE: SEPTEMBER 15, 1997
SUBJECT: BUSINESS LICENSE FOR CARNIVAL OPERATOR
Facts and Analysis: The Business License Division was contacted today by"MLM Amusements"in
order to obtain a Business License to operate a carnival at 405 S. Azusa Avenue on behalf of the
"Westside Praise Chapel"on September 19-21, 1997. The amusement operator and the church were
unaware of the City Business License, and approval by the City Council, requirement until they
submitted an application for a Temporary Use Permit this date.
Section 18-20 Azusa Municipal Code requires approval by the City Council prior to the Business
License Division issuing a license to the amusement operator. The church has obtained approvals
for the carnival from the Police and Fire Department under the Temporary Use Permit requirements.
Due to the churches desire to hold the carnival as scheduled, and the requirement for City Council
approval of the business license for the amusement operator, a request to submit the license
application as a matter of subsequent need is being made at the request of the event organizer Mr.
Vincent Margolis.
Staff has pointed out to the event organizers that the amusement operator is required to make a
written application to the Police Chief for a"Permit"to operate a carnival at least 30 days before the
planned carnival pursuant to Section 18-137 Azusa Municipal Code(copy attached),which was not
done by the carnival operator.
Recommendation: Staffrecommends that the City Council approve the request for a business license
and that provisions of Section 18-137 be enforced at the Police Chief's discretion.
9/417 afil
•
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CRY OFA CITY OF AZUSA
41 o TEMPORARY USE PERMITS - APPROVAL FORM AND
CRY OF
AZUSAF— PROCEDURE - CHAPTER 88 - DIVISION 11
Any person wishing to conduct a special event within the City of Azusa must obtain approval
from the Community Development Department. One-day approval can be granted if the
following steps are followed:
•
Step 1: Obtain and complete this approval form with the necessary signatures from the
Police Department, the Fire Department, and the property owner where the
event will take place.
•
Step 2: Return completed form along with a plot plan of the property where event will
take place to the Planning Division within the Community Development
Department at Azusa City Hall. The plot plan must outline the precise area that
will be occupied by the event and include all structures, parking spaces,
entrances/exits, landscaping, and surrounding streets (floor plan of building
must be included only if event will be taking place indoors).
tep 3: Return the form to the Planning Division for final approval and retain a copy;
approved copy should be kept on hand at all times during the event.
vApplicant's Name: '. C)e 51-5( S-e Re a(5-e C h a.pP( .
Address: 1 0 3 'J - 161`?A.) s Q-
If applicable If applicable
Telephone:(pZ62 Z _t ON7 £ager CO) D--70S-Fax( 1 `[; l 2--(r) `(
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Property Dimensions:`IO2 33x X113'$x 1173'Z Assessor Parcel No.: 843N-0l/, - 9
,,,Property Owner's Name: Viki t�< <, S6(, uP l J t 5 l 2(C
Address: 1 S 10 0-0 V`C GV`a ( C_i t(1-e eck. 9a)I S
If applicable If applicable 3 �0 3
,Telephone:(1 4) =Pager ( ) Fax(-71 6SqJL/O
- CONTINUED ON BACK -
DESCRIPTION OF EVENT (attach plot plan outlining area of event) -
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I hereby certify that the above is true and correct to the best of my knowledge:
, d,. - I1/1±2 `� l 1
Applicant's Signature Date
AcSw Dir- LCru,
...I, /. �. bum ti/P- , owner of the aforementioned propezty, do
hereby grant permission to this applicant to use my property for the special events as herein
described for the stated duration period, conditional upon compliance with all applicable State
and City laws. as well as any additional conditions of approval imposed by the City of Azusa.
a r =—. V.P. - i zSc.' D,si (.,c�u s _ ii—y7
Property Owne O.ignature Date
CITY USE ONLY`'
t
The aforementioned eeen i h A • ._ l • i t l'• I r ' 171111 . ., I , r- ', • (attached
additional sheet, if needed)
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Police: Vc iciZee / 0�2� . E5 di C'fe ^ /•'_.C/V/A_ .--
C_-.W6'.7.,c t' / j/1L • 4 //k - 1 X2GI/rb' ' fit 4J .
Approved by: . _ ^ Date: 5?/L_,.7
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Fire: i ►%"s.: L' ' • ; i
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Approved by: • -== �' Date: //,/ __.--4
-' Community Deve1opmrnt:
Approved by; nate: ________
TOTt�L P.01
P.O.Box 1395 ORDNANCE NO PLANNING APPRWALIDATE_
, 213 E.Foothill Blvd.,Azusa, CA 91702-1395 • -'F
win..•`: • . i,.‘``-‘,i,dv SIC CODE BUILDING APPRWAUDATE
�� 4 ..z (626)812-5249
lZ[iu' -
Attn: Business License Division
��� `�( ��;
7�ic�tk r 9, / BUS.LICENSE Na FIRE APPROVAUDATE
01 4449 BUSINESS LICENSE APPLICATION
34•i• 1 •N DATE - H APPROVhUDA
dathteaa at y /y Please Type or Print in Block Letters • e tin •` ,.
Business Name "7/C L dao-f Mtge Bus. - e(3 0 �1�J-' R 7
rP `'/11J)/_ ( , leak/0124, Bus.Fax
C applicable)
orate Name ( v) O I f/�Arf �
(if 7
Business Location 4105 S ' ' / ,a� -0*-es- el) 2.2/ Start Date Cell Phone ( ) ,� fl/ 0/a'
(Carnot be PO Bon per state d . ,. &Professions Co -Sectim 1753& ;"
Vehicle License Number(s)
Mailing Address /3() 3 ff ,f # 3Da( 135
/fl . .2 ('
`(, LI L 4-) ( 07 -/ #
Description of Business ( : /U/61)-(,
Ownership: DCorporation DCorp-Ltd Liability DPartnership Bole Proprietor DLimited Partnership 0 Trust
State Lic.No. Lic.Type Expiration Date
Resale No. FEIN No. SEIN No.
Enter below names of Owners,Partners, or Corporate Officers , "�/h
1st Owner Name /I i /, L / 4 e ale U (Nrc,r[, . Drivers Lic.No. .. ci
Address ) ,�!f" ii ^ Soc.Sec.No. 41 •tel- L
caiy (I.��I'1/'YtG t►� 07 Phone ( U
( tbeP.�OBox) J i Cell Phone( ) ��7c
2nd Owner Name
Title Drivers Lic.No.
Address Soc.Sec.No.
(Cannot be P.O.Box) Phone( )
Cell Phone( )
In case of emergency,please contact: ,,cc��
Name MA'¢\ 2 Lt3 -e/1q�de,5 v i2( v Phone y) 7/ —V3 73
Address - I , , :7, J1
Alarm Service
Name Phone( )
Address
If you are renting commercial property in Azuza for business use,please complete this section:
Landlord Phone( )
Address
PLEASE CALCULATE AMOUNT DUE FROM
Application $ 28.00
SCHEDULE: ON BACK OF THIS FORM No.of (/1 No.of Fee
BASED ON ESTIMATED GROSS RECEIPTS, Employees �V Units
Amount $ SO()"1-2—
ENTER NUMBER OF EMPLOYEES, of Tax
NUMBER OF UNITS,AMOUNT OFTAX AND Est.Gross $ -,;
TOTAL DUE IN BOXES AND SIGN. Receipts DUE $ j z F.�-
I DECLARE,UNDER PENALTY OF PERJURY,THATTHE STATEMENTS AND INFORMATION •NTAIN=►IN THIS APPUCATION IS TRUE AND CORRECT TO THE
BEST OF MY KNOWLEDGE AND BELIEF.I AGREE70 CONFORMWITH ALL REOUIREM • -OFZONI ,`BUILDING,FIRE AND ALL OTHERAPPUCABLELAWS,
ORDINANCES AND REGULATIONSPERTAININGTOTHEOPERATING OFSUCH BUSINES. RTHER •RE!AGREETDNOTIFYTHECITY OFAZUSA BUSINESS
LICENSE DIVISION WITHIN TEN(10)DAYS OF ANY CHANGE IN THE FACTS STATED H - HANG •F OWNERSHIP,ADDRESS,OPERAT70N,ETC.)OR ANY
OTHER FACTS REQUIRED BYTHIS APPLICATION.
Date: 9 i C/ ?Signature of Owner or Representative• *►• ..RETURN APPLICATION TO ABOVE ADDRESS AND , • ',E C CK PAYABLE TO CITY OF AZUSA
BUSINESSES § 18-21
license tax so determined by the city council shall be the amount due and payable for such
license.
(Code 1971, § 5.08.150)
Sec. 18-20. City council approval prerequisite to issuance of certain licenses.
No license shall be issued by the business license officer for any of the businesses set forth
in sections 18-696, 18-698,18-136;:18-10, 18-63, 18-811, and article II of chapter 82 or for any
place of amusement, exhibition or entertainment for which a license is required under this
Code without the approval of the city council. The application shall be filed with the business
license officer upon such forms as the business license officer may prescribe. The city council
may impose such terms, conditions and restrictions upon the operation, management and
conduct of these businesses,not in conflict with any paramount law, as the council may deem
necessary or expedient for the protection of the health, safety and welfare of the city and its
inhabitants.
(Code 1971, § 5.08.160)
Sec. 18-21. Revocation and suspension of licenses.
(a) Every license granted under this chapter or any ordinance is granted and used by all
parties receiving or using the license subject to the express condition that the city council may
revoke the license at any time when it is determined by the city council that:
(1) Any state of facts exists upon which it would be authorized to deny an application for
such license or permit, if required;
(2) The person to whom such license was issued or any of his agents, servants or em-
ployees or any other person in charge of or employed about the business for which the
license was issued has violated any of the conditions of the license or permit, if any,
or terms of this Code or of any law of the state;
(3) The license or permit was obtained by fraudulent representations;
(4) The holder thereof is an unfit person to be trusted with the privileges granted by the
license or has conducted his business in an immoral or disorderly manner or has failed
to make every reasonable effort to maintain order among his customers and patrons
and to prevent violations of law by them; or
(5) The business has been so conducted as to be a public nuisance.
(b) No license shall be revoked without giving the holder thereof an opportunity to appear
before the city council and be heard in his own behalf. The city council shall cause a notice of
such hearing to be given to the holder of such license at a time not less than five days before
the hearing. At the time set for the hearing or at the date to which the hearing may be
continued by the city council,the holder of the license may be heard and may present any facts
to show why such license shall not be revoked, and the city council shall hear statements from
other persons who may attend the hearing and present reasons why the license should or
should not be revoked. The city council may, if it so desires, place under oath and question any
Supp. No. 1 CD18:19
BUSINESSES § 18.138
DIVISION 4. CIRCUSES AND SIMILAR EXHIBITIONS
o
Sec. 18-136. License tax. - tie oar \ o Ci c i t u l \- S e 1 'Z
Every person engaged in the business of exhibiting, conducting, managing or operating a
circus, wild west show, carnival or other exhibition or entertainment at which feats of horse-
manship, acrobatic feats or trained or wild animals are exhibited or displayed or other similar
show or exhibition shall pay a license tax of $180.00 for the first day and $60.00 for each
additional day.
(Code 1971, § 5.28.010)
Sec. 18-137. Permit procedure.
(a) Written application for a permit for any circus, carnival or traveling show of a like
character shall be filed with the police department at least 30 days before the first date for
which such permit is to be effective.There shall be filed with the application a list of the names
and addresses of all owners, agents and employees of such circus, carnival or traveling show
who will participate in the operations for which the permit is requested. If there is any change
in the personnel after the filing of the application and before the permit is issued, written
notice of such change,including the names and addresses of any additional personnel, shall be
filed with the police department.
(b) The chief of police shall cause each such owner, agent and employee to be photo-
graphed and fingerprinted and shall collect a service charge of$10.00 for each such person so
photographed and fingerprinted.
(c) The application, list, photographs and fingerprints shall be filed with and remain a
part of the permanent records of the police department.
(d) No permit shall be issued until the photographing and fingerprinting of the persons
named on the list has been completed and application has been made to the business license
officer for the required business license. No facilities shall be erected, installed or moved into
place until the permit is issued.
(e) Members of any local organization that contracts for or sponsors such circus, carnival
or other show and who perform services therefor without personal compensation shall not be
considered as owners, agents or employees within the meaning of this section.
(Code 1971, § 5.28.020)
Sec. 18-138. Police supervision of permitted activities.
(a) The chief of police may require as part of any permit that the person engaged in the
business of exhibiting, conducting, managing or operating a circus, wild west show, carnival
or other exhibition or entertainment at which feats of horsemanship, acrobatic feats or trained
or wild animals are exhibited or displayed or other similar show or exhibition employ police
officers or approved special guards as may be deemed necessary to ensure that the public peace
will be kept and to ensure that the provisions of this Code, the permit and state law will be
CD18:25
§ 18-138 AZUSA MUNICIPAL CODE
obeyed. The number of such police officers or special guards will be determined by the chief of
police.The chief of police may attach to the permit any conditions necessary for the protection
of the public health, welfare or safety.
(b) The applicant and all persons participating in the management or supervision of the
proposed business shall abide by all statements contained in the application,by all applicable
laws and ordinances and by the terms and conditions set forth in the permit.
(Code 1971, § 5.28.021)
Sec. 18-139. Permit revocation, suspension.
(a) Any permit issued pursuant to this division may be revoked or suspended at any time
by the chief of police for any of the following reasons:
(1) The conduct or operation of the circus, wild west show, carnival or other similar
exhibition or entertainment violates the conditions of the permit or this division.
(2) The conduct of the circus, wild west show, carnival or other similar exhibition or
entertainment does or will endanger in any manner the public welfare or the peace,
health or safety of the city or its inhabitants.
(3) The owner or person in charge thereof violates or permits any infraction of any state
law or city ordinance.
(b) Such revocation or suspension shall be by delivering a notice of suspension or revo-
cation,with the reasons therefor,to the applicant or to the person in charge of the circus,wild
west show, carnival or other similar exhibition in person. A copy of the notice shall also be
mailed to the address of the applicant as set forth in the permit application. Such suspension
or revocation shall be effective immediately following personal delivery of notice of suspension
or revocation.
(Code 1971, § 5.28.022)
Sec. 18.140. Hearing on permit suspension or revocation.
(a) When any permit required in this division has been revoked or suspended,the person
to whom the permit was issued may appeal in writing the revocation or suspension to the city
council within five days of such suspension or revocation. The city council shall hold a public
hearing as soon as practicable after receiving such appeal and shall consider all facts and
evidence bearing on the reason for the suspension or revocation.
(b) After hearing all facts and evidence, the city council shall, if the suspension or revo-
cation appears warranted, affirm such suspension or revocation. Otherwise, it shall reinstate
the permit. In reinstating the permit, the council may attach such conditions as it finds
necessary to safeguard the public health, safety or general welfare.
(Code 1971, § 5.28.023)
Secs. 18-141-18-160. Reserved.
CD18:26
N,
• g oe5 CITY OF AZUSA
° OF TEMPORARY USE PERMITS - APPROVAL FORM AND
CITY� AZUSA�rr4-c- PROCEDURE - CHAPTER 88 - DIVISION 11
it
Any person wishing to conduct a special event within the City of Azusa must obtain approval
from the Community Development Department. One-day approval can be granted if the
following steps are followed:
Step 1: Obtain and complete this approval form with the necessary signatures from the
Police Department, the Fire Department, and the property owner where the
event will take place.
.� •
I' Step 2: Return rcompleted form along with a plot plan of the property where event will
h
place to the Planning Division within the Community Development
Department at Azusa City Hall. The plot plan must outline the precise area that
will be occupied by the event and include all structures, parking spaces,
ientrances/exits, landscaping, and surrounding streets (floor plan of building
must be included only if event will be taking place indoors).
Step 3: Return the form to the Planning Division for final approval and retain a copy;
approved copy should be kept on hand at all times during the event.
L Applicant's Name: 1.k)P S.k( a-e Ye a(s-e ChapeL
Address:, 4 0 5 Ai
If applicable If applicable
Telephone: . ►, . — . 1 _'. . o"Z�( 1-�-7�S . , 2- .
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I hereby certify that the above is true and correct to the best of my knowledge:
9, 11
Applicant's Signature Date
4I, , owner of the aforementioned property, do
hereby grant permission to this applicant to use my property for the special events as herein
described for the stated duration period, conditional upon compliance with all applicable State
and City laws, as well as any additional conditions of approval imposed by the City of Azusa.
Property Owner's Signature Date
CITY USE ONLY
• , • 11 • 1 1 1 • 1 • . . 1 • j . • 1 . 1 1 i ' • , 1 • 1 , • , 1 1 ' , l s i 'so • (attached
additional sheet, if needed)
Police:
Approved by: Date:
L./
Fire:
Approved by: Date:
C—+ Community Development:
Approved by: Date:
•
Westside Praise Chapel Christian
Fellowship
405 S.Azusa ave.Azusa, California 91702
{626)812-6047
"Breaking Through To Heaven In 1997"
To whom it may concern,
The information that you requested for our fund raiser carnival is as follows:
1. The dates of our festival are: September 19, 1997 through September 21, 1997.
2. The hours will be Friday, September 21, 1997 from 5:pm to 11:00 pm,
Saturday from 12:00 noon to 11:00 pm
Sunday from 12:00 noon to 10:00 pm.
3. We will have cell phones as well as telephones for emergency communications.
4. We will have two (2) off duty Sheriffs provided by MLM Amusements.
5. We will provide 6 potable toilets for me and women.
6. MLM Amusements will provide a $5 ,000,000.00 Million Dollars for property
damage and bodily injury. Naming property owners Praise Chapel and The City of
Azuza.
7. MLM Amusement will supply a generator for electricity.
8. MLM Amusement will provide daily clean up after closing hour of each day.
9. Fire lanes as descried on the site plan.
10. MLM Amusement will pull any permits that are required from them.
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i:,,- � HUMAN RESOURCES de
INTEROFFICE MEMORA
AGENDA ITEM
to: Honorable Mayor and Members of the City Council
t
from: Dottie Wallace, Human Resources Ma --,Al)
via: Henry Garcia, City Administrato fp "� ,
0
date: September 15, 1997
subject: California Public Employees' Retirement System
Deferred Compensation Plan PERS 457 Program
BACKGROUND
In 1975, the City of Azusa established an IRS approved 457 deferred compensation program with Great
Western Bank, and in 1988 Lincoln was added as a 457 plan administrator. Under the 457 deferred
compensation program, employees can defer income to be invested until retirement years. This is similar
to 401(k) plans frequently available to private sector employees.
In 1994, the California Public Employees Retirement System (CaIPERS) announced that the Board of
Administration approved a 457 Deferred Compensation Plan (the "PERS" Plan) to be made available to
public agencies. Subsequent to the announcement, City employees expressed a desire to learn more about
the PERS Plan. CaIPERS made a presentation about the PERS Plan to City association and union
representatives. After the presentation, representatives requested that it be included as one of the
companies administering the city's 457 deferred compensation program.
The distinct advantage is that the City is able to save costs by centralizing the administration of benefits.
Currently, CaIPERS administers not only the retirement system but also the City's health benefits program
under the Public Employees' Medical and Hospital Care Act. The benefits provided through CaIPERS are
offered state-wide resulting in more options at lower costs and with better service. Even more recently,
CaIPERS has added another benefit of long-term care to the list of benefits offered state-wide.
The attached PERS Plan includes the recently-enacted Small Business Job Protection Act requirements to
deferred compensation plans; and pursuant to Government Code 21677, the CaIPERS Board of
Administration has appointed State Street Bank and Trust Company and State Street Bank and Trust
Company of California to perform administrative services under the PERS Plan and to act as the Board's
agent in all matters relating to administration of the PERS Plan. In addition to core funds, the City may elect
to include the Self-Managed Account(SMA)thereby enabling a wide range of investment choices. The SMA
offers the maximum amount of investment flexibility available.
RECOMMENDATION
It is recommended that Council approve the attached Resolution adopting the California Public Employees
Deferred Compensation Plan to include the CaIPERS 457 Self-Managed Account Option and authorize the
Mayor to sign the agreement adopting the Plan. '
attachments: 1. Resolution of the City of Azusa Adopting the California Public Employees' Deferred
Compensation Plan
2. Employer Adoption Agreement
3. Information Sheet—The PERS 457 Program Background
4. Information Sheet—The PERS 457 Program Highlights
5. Information Sheet—PERS 457 Deferred Compensation Plan Historical Fund Performance
q /47
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koiri:w uttt I IFICATE OF INSURANCE • DATE(MM/DD/YY)
DucER 07/01/97
• THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Haas and Wilkerson , Inc . ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO Box 2946 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Shawnee Mission , KS 66201-2946 COMPANIES AFFORDING COVERAGE
COMPANY
913-432-4400 A CIGNA Insurance Company
IRED COMPANY
MLM Amusements ,MLM Concessions B
MLM Trucking , Manuel Martinez COMPANY
PO Box 1070 C
Portery i l l e CA 93258 COMPANY
)VERAGES
THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POUCIES.UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCEPOLICY EFFECTIVE POLICY EXPIRATION
POLICY NUMBER DATE(MM/DD/YY) l DATE(MM/DD/YY) UMITS
GENERAL LIABILITY 1618205786 7/15/97 7/15/98 GENERAL AGGREGATE I $ *2000000'
X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ 1000000:
ICLAIMS MADE C OCCUR PERSONAL&ADV INJURY j $ 1000000!
OWNER'S&CONTRACTOR'S PROT i EACH OCCURRENCE $ 1000000!
FIRE DAMAGE(Any one fire) ' $ 50000'
*I General Aggregate is per Location MED EXP(Any one person) I $ I
I AUTOMOBILE LIABILITY
COMBINED SINGLE LIMB $
ANY AUTO
`
IALL OWNED AUTOS BODILY INJURY I $
•
SCHEDULED AUTOS (Per person)
_^ HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS (Per accident) i
PROPERTY DAMAGE $
I GARAGE LABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT ' $
AGGREGATE $
EXCESS LIABILITY
Y EACH OCCURRENCE I $
UMBRELLA FORM AGGREGATE I i
OTHER THAN UMBRELLA FORM I i
WORKERS COMPENSATION AND7�
EMPLOYERS' BIUTY TORY LIMITS i IOETMR
UA
_ EL EACH ACCIDENT S
THE PROPRIETOR/ INCL EL DISEASE-POUCY AMT I S
PARTNERS/EXECUTIVE ---
OFFICERS ARE: EXCL; EL DISEASE-EA EMPLOYEE : S
OTHER
Additional insured: Lutheran Church Missouri
Synod California Co-operation
1SCRIPTION OF OPERATIONSAACATIONSNEHICLES/SPECIAL ITEMS
THIS LIABILITY INSURANCE INCLUDES AS AN ADDITIONAL INSURED WITH RESPECT TO LIABIUTY ARISING OUT OF THE NAMED INSUREDS'
OPERATION(S): (1)THE FAIR OR EXPOSITION ASSOCIATION, SPONSORING ORGANIZATION OR COMMITTEE; (2)THE OWNER OR LESSEE OF
THE SITE; (3)A MUNICIPALITY GRANTING THE NAMED INSURED PERMISSION TO OPERATE A CARNIVAL.
RTIFICATE HOLDER • CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE
Westside Praise Chapel EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
405 S. Azusa Avenue 1() DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Azusa, CA ,1 /u„.. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
Co-insured City of Azusa AUTHORIZED REPRESENTATIV
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TheCity of Azusa1fl ,
Nirotts" ow
Police Department
John Broderick,
Chief of Police Agenda Item
To: Honorable Mayor and Members of the City Council
From: John Brode ' 1'ef of PoJ' andS. • Gonzalez, Lieutenant
Via: Henry Garcia, City Administrator , )
ir
Date: September 15, 1997
Subject: Change Order#4 for the Police Facility Addition and Alteration Project
Background
The Police Department originally took an aggressive approach in the conceptual design stage of the
Public Safety Building project.Unfortunately,the scope of work was cut back and some construction
components were forced to be achieved with lessor quality due to budgetary concerns. However,
since adequate funding was secured and the base bid came in more than $500,000 under projected
cost estimates, the scope of work and construction materials were revisited.
The roof of the jail and existing evidence room, were two areas that suffered during this cut back
period. They were removed from the list of areas to receive new roofing and scheduled to go
untouched. Also, a lighter and less expensive caliber of tapered roofing insulation material for the
north, central and south buildings was called for.
Findings
Change Order#4 allows for roof replacement in the jail and evidence room areas, a higher quality of
tapered roofing insulation for the three buildings, and related roofing improvements. These
improvements include replacing existing roof platforms, additional parapets, and improved lead
flashing. This approach will provide the Department with an upgraded and more reliable roofing
system, as well as address those areas that were cut from receiving new roofing.
Recommendation
Staff recommends that pending the approval of LaSalle National Bank, Change Order#4 be approved
as attached in the amount of$54,889.
John Broderick 4f Q/5
0';
Chief of Police
64,/,,,i--,
. . .
Phone#(626) 812-3200 . 725 North Alameda Avenue, Azusa, California 91702-2504 . FAX#(626) 812-9308
•
•
CHANGE
•
ORDER# 04 Distribution to:
'OWNER 0 FIELD
ARCHITECT a OTHER
CONTRACTOR
•
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 04
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 8/28/97
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 3/3/97
You are directed to make the following changes in this Contract:
Replacement/Up-grade Roofing
A. INDIRECT COST
1. Remove Existing Roofing(Demolition)@ Jail Area $3,500.00
2. New Roofing/Tapered Insulation
a.eliminate gravel&add capsheet-credit ($5,900.00)
b.eliminate insulation-credit ($5,500.00)
c.add insulation @ south¢ral $14,800.00
d.add insulation @ north $15,630.00
e.add tapered crickets&slope $1,235.00
f.add roofing&insulation @ Jail&Storage $7,402.00
3. New Platforms
a.eliminate original platforms-credit ($2,894.00)
b.add new platforms $6,750.00
4. New Parapet/Additional Parapets $4,433.25
5. New Parapet/Additional Parapets-Stucco $533.84
6. Additional Steel Post and Angles NIC
7. New Sheetmetal Flashing $1,470.00
8. Painting for Sheetmetal Flashing $420.00
9 New Lead Flashing $2,895.00
Sub-Total $44,975.09
10. Overhead/Profit(Indirect Cost-5%) $2,248.75
Total of Indirect Cost-Additional $47,223.84
B. DIRECT COST
1. Delay Calendar Days 7 days (South Building,Jail&Storage Only)
2.General Condition($880/day) $6,160.00
3.Overhead/Profit(Direct Cost-15%) $924.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $54,307.84
Bond(0.65%) $353.00
Insurance(0.42%) _ $228.09
TOTAL $54,888.94
Total Amount This Change Order: $54,889.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 87,026.00
The Contract sum prior to this Change Order $ 2,995,942.00
The Contract Sum will be(increased) by this Change Order $ 54,889.00
The New Contract Sum including this Change Order $ 3,050,831.00
The Contract Time will be(increased)-(Eleefeased-Honehange4)by 7 days
The Date of Substantial Completion as of the date of this Change Order therefore is 6/6/98
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,2.lifomia.;,'010 Azusa,California 91702 Gardena,California 90247
/ II I/At/ By ` jwV"�/ By CA.. .0/
Date: / _ jrAFY By: 1' Date: \c(1
LaSalle National Ba Date: ��1 l.�
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
9 The City of Azusa •••
* rp��iG, = tr
.94IFO�x
Police Department
John Broderick, Agenda Item
Chief of Police
To: Honorable Mayor and Members of the City Council
From: John Broderick, C ' lice am Gonzalez,Lieutenant
Via: Henry Garcia, City Administrator
Date: September 15, 1997
Subject: Change Order#5 for the Police Facility Addition and Alteration Project
Background
On January 6, 1997, Council approved the plans and specifications for the City of Azusa Police
Facility Addition and Alteration project and the bid documents were made available the following day
to the (14) pre-qualified general contractors. A total of(8) bids were subsequently received and
opened in the City Clerk's office on February 6, 1997. On February 18, 1997, Council awarded the
contract to the lowest responsive bidder, the Hazama Corporation, and a"Notice to Proceed"was
issued on May 1, 1997.
However, all bids were based on drawings that were in the"back-check" stage of the plan checking
process through the City. Once an approved set of drawings were received back from the City's plan
checker, blueprints stamped with "Approved for Construction" were issued to the Hazama
Corporation. This set of drawings is then reviewed for an increased scope of work and/or materials
and supplied to the appropriate sub-contractors. The sub-contractors then provide the general
contractor with an adjusted cost for their effected trades.
Findings
The Hazama Corporation and the Architectural Firm of WMM Associates have reviewed the
increased scope of work and adjusted costs submitted by the sub-contractors. The conclusion was
reached that based on those items required by plan check, the adjusted figures are reasonable.
Recommendation
Staff recommends that pending the approval of LaSalle National Bank, Change Order#5 be approved
as attached in the amount of$87,604.
John Broderick Vil
�fChief of PoliceSpd /
Phone 4 (626) 812-3200 . 725 North Alameda Avenue, Azusa, California 91702-2504 . FAX 4(626) 812-9308
- - CHANGE
ORDER# ( 05 I Distribution to:
OWNER ElFIELD n
ARCHITECT n OTHER 0
CONTRACTOR
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 05
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 8/28/97
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 3/3/97
You are directed to make the following changes in this Contract:
Cost Difference between the Contract set and the Permit set.
A. INDIRECT COST
Additional Waterproofing at South Building w/4 days delay $1,430.00
Changed 25 GA to 18 GA Studs $9,715.20
Revised 2 hr.wall to Plaster Application(See note) $19,830.57
Revised Cabinet detail ($80.00)
Framing Change-w/14 days delay $0.00
Framing Change-Trusses at North Building $1,575.50
Framing Change-Trusses Splice Detail at North Building $2,909.50
Framing Change-Details CS10 $587.65
Framing Change-New Beams at North Building $1,369.65
Framing Change-Details 15&16/S4.5 $4,625.30
Steel Bracing Added $9,164.00
Plumbing Changes w/4 days delay $3,731.00
HVAC-Fire Dampers Added(7) $6,487.30
Sub-Total $61,345.67
Overhead/Profit(Indirect Cost-5%) $3,067.28
ub-Total of Indirect Cost $64,412.95
B. DIRECT COST
1. Delay Calendar Days 22 days 7 days without GC Cost
2.General Condition($880/day) $19,360.00
3.Overhead/Profit(Direct Cost-15%) $2,904.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $86,676.95
Bond(0.65%) $563.40
Insurance(0.42%) $364.04
TOTAL $87,604.40
Note: These costs will increase if additional stucco works are not performed at same time as other stucco works.
Total Amount This Change Order: $87,604.00
Not valid until signed by both the Owner and Architect
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 141,915.00
The Contract sum prior to this Change Order $ 3,050,831.00
The Contract Sum will be(increased) by this Change Order $ 87,604.00
The New Contract Sum including this Change Order $ 3,138,435.00
The Contract Time will be(increased)-(deorease4)-(iiiiehouged-)by 29 days
The Date of Substantial Completion as of the date of this Change Order therefore is 7/5/98
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles, lifomia 0010 Azusa,California 91702 Gardena,California 90247
Date: + IL�r / By: f/ Date:
LaSalle National Bank Date: V`3
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
74. "7--- &ip\
* l y y 1 The City of Azusa .,,r
Iticola
Police Department
John Broderick,
Chief of Police Agenda Item
To: Honorable Mayor and Members of the City Council
From: John Broderi S 'ef of 'ce and Sam Gonzalez, Lieutenant
Via: Henry Garcia, City Administrator;;
Date: September 15, 1997
Subject: Change Order#6 for the Police Facility Addition and Alteration Project
Background
The exterior finishes of the existing facilities, Police Facility and Light and Water Building, were to
be refinished. Painting and also water cleaning of existing painted areas were reviewed by WMM
Associates as the least expensive. These solutions were not considered acceptable solutions for a
attractive complex of buildings. The final Construction Documents included plastering the entire new
center building. No final conclusion and action was made for the existing buildings due to the
uncertainty of the cutback in budget. The decision was tabled in waiting for the final bid results.
Findings
Several approaches were considered for a total exterior refinishing of the facility. The most cost
effective approach(respecting longevity, cost and appearance) is a combination of finishes. The north
building, south building and new site walls should be plastered due to the high visibility of the
surfaces and would match the new center building and existing plastered site walls. The existing
plastered site walls will only receive a color coat to match the new color scheme. The rear jail
structure would receive a "Tex-Cote" finish that has a similar appearance to plaster, reduces the
masonry lines showing through and provides a ten year maintenance warranty. Finally, the less
visible existing site walls,new site walls, and parking structure behind the north and central buildings
would receive paint only to match in color the rest of the complex.
Recommendation
Staff recommends that pending the approval of LaSalle National Bank, Change Order#6 be approved
as attached in the amount of$64,207.
John Broderick 2 /I 4 /��9
Chief of Police
* * * dminia -
Phone #(626) 812-3200 . 725 North Alameda Avenue, Azusa, Callfornla 91702-2504 , FAX 4(626) 812-9308
•
-CHANGE
ORDER# 06 Distribution to:
OWNER a FIELD fl
ARC;tuu CT ED OTHER
CONTRACTOR
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER 06
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 9/3/97
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 3/3/97
You are directed to make the following changes in this Contract
Additional Stucco Work
A. INDIRECT COST
Additional Stucco for the North Building(See Note) $11,074.45
Additional Stucco for the South Building(Excluded Jail Area) (See Note) $6,980.00
Additional Scaffolding(See Note) $8,148.44
Additional Stucco for New Site Walls (See Note) $21,775.57
Subcontractor(Stucco)'s 0/P $4,797.85
Additional Texcote for Jail Area $2,800.00
Additional Paint for Parking Structure Cover $3,830.00
Additional Paint for West site walls (New and Existing) $1,096.00
Sub-Total $60,502.31
Overhead/Profit(Indirect Cost-5%) $3,025.12
Sub-Total of Indirect Cost $63,527.42
B. DIRECT COST
1. Delay Calendar Days 0 days
2.General Condition($880/day) $0.00
3. Overhead/Profit(Direct Cost- 15%) $0.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $63,527.42
Bond (0.65%) $412.93
Insurance (0.42%) $266.82
TOTAL $64,207.16
Note: These costs will increase if additional stucco works are not performed at same time as other stucco works.
Total Amount This Change Order: 564,207.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 229,519.00
The Contract sum prior to this Change Order $ 3,138,435.00
The Contract Sum will be(increased) by this Change Order $ 64,207.00
The New Contract Sum including this Change Order $ 3,202,642.00
The Contract Time will b unchanged)by 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is 7/5/98
Authorized:
WMIVI Associates The City of Azusa Hazama Corporation
3731 Wilshire Boul-: d Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,C ,4rnia 9 jet / Azusa,California 91702 Gard California 90247
////
Br�/v i ��� BY By:
Dat_ ""-- „,;;Ir By. Date: A ( 7
LaSalle National Ba of Date:
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date: